MGT340: Human Resource Planning and Recruitment

Study Notes

Involves forecasting the need for human resources and determining how to fulfill that need
Effective HR planning helps management meet demand for human resources, avoiding surpluses or shortages

HR surplus: when supply of required human resources exceeds demand
HR shortage: when supply of required human resources is less than demand
Causes of HR shortage: absenteeism, aging workforce, disability management practices, inconsistent staffing levels, and inability to recruit and retain competent resources

Studying a job to identify skills, knowledge, experience, and other requirements necessary to perform a job
Creates Job Description (JD) and Job Specification (JS)

Written narrative describing general tasks, duties, and responsibilities of a position
Components of JD:
- Identification (job title, department, location, analysis date, grades, pay scale, relationships)
- Job summary (precise description of major tasks, responsibilities, and duties)
- Education and experience requirements
- Physical requirements (if necessary)

Statement of employee characteristics and qualifications required for satisfactory performance of a job
Components of JS:
- Knowledge, skills, and abilities
- Educational qualifications
- Work experience
- Physical requirements (if necessary)
- Personality requirements (if necessary)
- Career path

Agreement between employer and employee for services or work performed
Importance of contract of employment:
- Minimizes disputes
- Ensures employees know what is expected of them
- Shows benefits entitled
- Minimizes inquiries
- Avoids misunderstandings
Terms and conditions of employment:
- Express terms (written or oral agreement)
- Implied terms ( employer's obligation to provide a safe workplace, etc.)
- Changing terms of an employment contract requires mutual consent