l-L-05 Gifts, Donations and Conflict of Interest 07/01/2020

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Questions and Answers

What is the primary restriction placed on MDFR employees regarding gifts?

Employees can only accept gifts from family members.

Employees may accept gifts if they report them immediately.

Employees can accept gifts if they are under $50.

Employees cannot accept any gifts, tips, or gratuities. (correct)

What must happen if a donor insists on contributing directly to MDFR?

The donor must be referred to a non-profit associated with MDFR.

The contribution should be deposited in a personal account.

The employee should accept the contribution and report it later.

Approval from the Fire Chief or County Mayor is required. (correct)

What is considered a 'gift' under the MDFR guidelines?

Only material items given without expectation.

The transfer of anything of economic value without adequate consideration. (correct)

Compliments received from the public.

Any money received for services.

When must a gift valued over $100 be disclosed by an MDFR employee?

In the quarter after it is received. Signup and view all the answers

What actions must an MDFR employee take if they encounter a potential conflict of interest?

Notify the appropriate Assistant Chief/Director in writing. Signup and view all the answers

What should an MDFR employee do if they receive unsolicited gifts?

Inform the donor that gifts cannot be accepted. Signup and view all the answers

Which organization is NOT mentioned as an acceptable recipient for contributions?

MDFR Direct Assistance Fund Signup and view all the answers

What is the significance of Miami-Dade County Administrative Order 1-3 concerning gifts?

It details how gifts must be disclosed and managed. Signup and view all the answers

What is the first step an employee must take before accepting gifts or donations?

Prepare a memorandum detailing the gift Signup and view all the answers

What is the maximum value of a cash gift or donation that the Fire Chief can approve?

$1,000 Signup and view all the answers

Who must approve all cash gifts or donations valued over $1,000?

The County Mayor Signup and view all the answers

What happens to the gifts and donations after the Fire Chief approves or disapproves them?

An itemized list is sent to the County Mayor Signup and view all the answers

What type of gifts or donations requires the County Mayor's signature for acknowledgment?

Gifts valued over $1,000 Signup and view all the answers

Which reason might NOT be considered when denying a donation request?

The donation is made in cash Signup and view all the answers

What role does the appropriate Assistant Chief/Director play in the gift acceptance process?

Reviews the memorandum and forwards it to the Fire Chief Signup and view all the answers

What is required in the memorandum prepared by the employee before accepting a gift?

Value, reason, type, and restrictions of the gift Signup and view all the answers

What should happen to non-cash donations approved by the Fire Chief valued under $1,000?

They are distributed as designated by the Fire Chief Signup and view all the answers

What type of items must be reviewed and approved according to specific Miami-Dade County guidelines?

Artwork or commemorative structures Signup and view all the answers

Study Notes

Gifts and Donations Policy

MDFR employees must not accept or solicit any gifts, tips, fees, or anything of value related to their employment duties.
Donors are encouraged to contribute to recognized non-profit organizations instead of giving gifts directly to MDFR.
If a donor insists on contributing to MDFR, prior approval from the Fire Chief or County Mayor is mandatory.

Conflict of Interest

Employees must avoid situations that present real or perceived conflicts of interest.
Reporting procedures require employees to notify appropriate superiors of any potential conflicts in writing.

Definition of a Gift

A "gift" includes any transfer of value, such as money, services, loans, or items without adequate consideration.
Gifts valued over $100 must be disclosed quarterly using the Miami-Dade County Quarterly Gift Disclosure form.

Procedure for Accepting Donations

Prior to acceptance of any gifts or donations, employees must submit a memorandum detailing the gift's value, type, reason, and any restrictions.
The Assistant Chief/Director reviews the memorandum before forwarding it to the Fire Chief for approval.
Fire Chief can approve cash gifts under $1,000; donations with no restrictions may be assigned for Department benefit.

Handling of Approved Donations

For cash donations under $1,000, the Division Chief collects and delivers the donation to MDFR Finance Bureau.
Non-cash donations valued under $1,000 are collected by the Division Chief and distributed as directed by the Fire Chief.
The County Mayor’s approval is required for cash donations exceeding $1,000.

Reporting Requirements

MDFR must report a quarterly itemized list of all gifts received (approved and disapproved) to the County Mayor and Internal Services Department.

Art and Architectural Donations

Donations of artwork or structures must comply with Miami-Dade County administrative guidelines for acceptance.

Criteria for Disapproving Donations

Donations may be rejected for reasons including lack of public benefit, inappropriate sources, excessive proliferation, or suitability issues.

Acknowledgment of Donations

Donors receive letters of gratitude from MDFR officials, with the Fire Chief signing for gifts up to $1,000.
For gifts valued over $1,000, a letter signed by the County Mayor is required.

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Description

This quiz covers the policy regarding gifts, tips, and gratuities for Miami-Dade Fire Rescue (MDFR) employees. It highlights the rules prohibiting the acceptance of anything of value in correlation with employment duties. Test your understanding of acceptable practices and recognized non-profit options for contributions.