II-C-09 Facilities Management Procedures 04/15/2019

Questions and Answers

Who is responsible for the overall health and safety of personnel operating in MDFR facilities?

The assigned Station Officer-in-Charge or Facility Manager (correct)

The designated safety officer

The maintenance team

All personnel at the facility

What does the MDFR Station/Facility Maintenance Log record?

Personnel attendance and schedules

Work, maintenance, repair, and other pertinent issues (correct)

Only emergency incidents

Training and drill activities

What characterizes a Priority 1 Request in MDFR facilities?

Issues that can be scheduled during regular maintenance

Maintenance problems that require immediate attention but pose no safety risk

Requests that can be handled next week

Problems jeopardizing health and safety or service delivery (correct)

How is a Priority 2 Request defined in MDFR facilities?

Issues needing prompt attention but not urgent Signup and view all the answers

Which of the following statements is true regarding the Vehicle Exhaust System in MDFR facilities?

It reduces hydrocarbons, carbon monoxide, and other particulates. Signup and view all the answers

What is the initial response time for a Priority 1 maintenance request?

Within two hours Signup and view all the answers

Which of these priorities indicates non-emergency repairs to be scheduled through regular maintenance?

Priority 3 Signup and view all the answers

What type of maintenance issues does the MDFR Station/Facility Maintenance Log specifically address?

Water-related or moisture damage issues Signup and view all the answers

What does a flashing red light on the CVC view panel indicate?

The filter needs to be replaced Signup and view all the answers

What should the Station OIC do if the UPS/Back-up Battery emits a continuous beeping sound?

Submit a request for battery servicing Signup and view all the answers

How should a Station OIC verify that the fan for the GEF is operational?

Place a piece of paper against the grill Signup and view all the answers

What information must be logged in the MDFR Station/Facility Maintenance Log?

All system and filter maintenance Signup and view all the answers

What must the Station OIC do if filter replacement tasks are unsatisfactory?

Indicate the issues on the service ticket Signup and view all the answers

Which of the following indicates that power to the system is active?

Green light lit on the ACD Signup and view all the answers

What action is required when a service is completed by contract vendors?

Sign the service ticket and report dissatisfaction Signup and view all the answers

When should the Station OIC submit an electronic Facilities Service Request?

Immediately if fan(s) are not working Signup and view all the answers

What should be done if the maintenance work was not satisfactory according to the service ticket?

Sign the ticket and send it to FCD Signup and view all the answers

Which of the following must NOT be reported to the FAO Chief/Supervisor?

Contract maintenance of lawn services Signup and view all the answers

What is the consequence of a complete backup of the sewer system?

The sewer system becomes inoperable. Signup and view all the answers

Which situation qualifies as a Priority 1 request regarding health and safety?

Water leakage causing safety hazards. Signup and view all the answers

After hours, what is the first step for reporting a Priority 1 Facilities Service Request?

Report verbally to the Support Officer. Signup and view all the answers

Which of the following is NOT considered a Priority 2 request?

Water issues causing an immediate hazard. Signup and view all the answers

What action must be taken if a sewer system issue results in complete inoperability?

Notify the Support Officer immediately. Signup and view all the answers

Which type of problem would result in a Service Request being considered as Medium Priority?

A malfunctioning overhead door that does not affect operations. Signup and view all the answers

What must personnel do before completing a Service Request related to a water issue?

Determine if it is an Active Leak. Signup and view all the answers

What should be done if electrical problems do not render a facility uninhabitable?

Report as a Priority 2 request. Signup and view all the answers

What happens after a verbal report of a Priority 1 request is made?

The request is submitted electronically by the Station OIC. Signup and view all the answers

Which of the following is an example of a Priority 1 electrical problem?

Immediate life-threatening electrical hazards. Signup and view all the answers

What must be done if overhead doors are damaged and cannot be secured?

Notify the management immediately. Signup and view all the answers

If a fire rescue vehicle cannot respond to an emergency due to equipment issues, what priority does this represent?

Priority 1 Signup and view all the answers

What is required to properly complete a Facilities Service Request?

Details of the problem along with any pictures. Signup and view all the answers

What must be prioritized if there is a continuous power failure lasting over four hours?

Immediate repairs to the power supply. Signup and view all the answers

What is the purpose of the HOME tab in the Facilities Service Request system?

To provide a record of submitted service requests and their status. Signup and view all the answers

How often should grass be mowed during the rainy season according to the Facilities Management Procedures?

Twice a month. Signup and view all the answers

Which responsibility does the Station OIC/Facility Manager NOT have during lawn maintenance?

Performing the actual lawn care tasks. Signup and view all the answers

What is included in the generator maintenance checklist performed monthly?

Recording all pertinent readings. Signup and view all the answers

What does the Central Ventilation Control (CVC) system monitor?

Air quality including carbon monoxide and nitrogen dioxide levels. Signup and view all the answers

What action is required when ALARM A activates in the CVC system?

No action is required if truck engine is started. Signup and view all the answers

What must the generator be placed on to meet the testing requirement?

Full station load for at least one hour. Signup and view all the answers

What is the responsibility of the contractor during lawn maintenance?

To remove trash before mowing. Signup and view all the answers

Which component of the vehicle exhaust system provides a visual indication of gas levels?

Central Ventilation Control. Signup and view all the answers

Which of the following is NOT a component of the Air Cleaning Device (ACD)?

Activated charcoal filter. Signup and view all the answers

In regard to tree maintenance, who is responsible for the pruning of trees?

The contractor as per County contract. Signup and view all the answers

What is the frequency of servicing generators by an outside vendor contracted by MDFR?

Semi-Annually. Signup and view all the answers

What does the ACD activate when gas levels exceed the set limits?

It cycles at 20-minute intervals. Signup and view all the answers

Study Notes

Health and Safety Responsibilities

The Station Officer-in-Charge (OIC) or Facility Manager is responsible for health and safety in MDFR facilities.
Compliance with established procedures for repair and maintenance is mandatory.

Maintenance Log

Each station/facility must maintain a Maintenance Log, organized by the Station Captain/Facility Manager.
The log records maintenance activities, repairs, construction issues, water damage, and corrective actions.

Priority Service Requests

Priority 1 (High Priority): Issues jeopardizing personnel safety or operations, requiring response within two hours.
Priority 2 (Medium Priority): Problems needing attention that are not urgent, scheduled based on severity.
Priority 3 (Low Priority): Non-emergency repairs addressed as per preventive maintenance schedules.

Emergency Procedures

Priority 1 Conditions:
- Complete sewer blockage rendering the system unusable.
- Water leaks affecting electrical fixtures.
- Gas or electrical hazards.
- Air conditioning failures in dormitories affecting ventilation.
Fire Rescue Operations: Problems preventing emergency response or power failures exceeding four hours.
Facilities Security: Damage to doors obstructing security.

Routine Service Requests

Service requests can be submitted electronically or verbally, based on urgency and business hours.
After-hours requests follow a specific reporting protocol, particularly for Priority 1 emergencies.

Status Tracking

Three tabs available on the Facilities Service Request system: HOME, NEW REQUEST, and SEARCH REQUEST.
Each tab offers access to request records, submitting new requests, or searching for existing request statuses.

Lawn and Landscape Maintenance

Responsibility includes signing service tickets, ensuring work quality, and maintaining landscaping such as grass and tree care per contract specifications.

Generator Maintenance

A Generator Maintenance Log is required for recording service readings.
Monthly checks and semi-annual servicing by external vendors ensure operational efficiency.
Temporary units may be deployed during extended utility outages.

Apparatus Bay Vehicle Exhaust System

The Exhaust System includes a General Exhaust Fan (GEF) and Air Cleaning Device (ACD) to manage harmful emissions.
Activation and operation are controlled by gas sensors, with alarms for CO and NO2 concentrations.
Maintenance protocols include logging service activities and immediate reporting of malfunctioning components.

Service Verification

The Station OIC/Facility Manager must sign off on work performed by contractors, ensuring completion without damage to property.
Unsatisfactory work must be documented and reported to the Facilities and Construction Division (FCD).

Communication and Miscellaneous Reporting

Issues such as communication malfunctions or traffic signal problems reported to the responsible supervisory figures.
Inspections for station fire extinguishers must be reported online, with budgeted repairs following a specific chain-of-command.

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Description

This quiz assesses your understanding of health and safety responsibilities in MDFR facilities, focusing on the role of the Station Officer-in-Charge and Facility Manager. Familiarize yourself with the procedures for maintenance and the importance of the MDFR Station/Facility Maintenance Log.