Leave Policy and Procedures Quiz

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Questions and Answers

What condition must a Job Sharer meet to qualify for overtime payment?

Assigned to a work schedule of over 20 hours only

Assigned to a work schedule that avoids overtime for all personnel

Assigned to a work schedule exceeding 21 or 24 hours as applicable (correct)

All of the above

How is long term disability insurance for Job Sharing employees determined?

Dependent on the employee's job performance evaluations

According to the group policy applicable to bargaining unit employees (correct)

Through the employee's individual policy

Based on contributions made to the retirement system

In what manner are holiday compensations allocated to Job Sharers?

There is no holiday compensation for Job Sharers

Each Job Sharer receives holiday compensation on a 50% pro rata basis (correct)

They receive full holiday pay without prorating

They receive holiday compensation based entirely on full-time status

What impact does a Job Sharer's disability retirement pension have if they become disabled in the line of duty?

It can be restored to full-time duty to qualify for higher benefits Signup and view all the answers

How is annual and sick leave accrual determined for Job Sharers?

Prorated according to regular hours in a paid status per pay period Signup and view all the answers

Which individuals are exempt from logging their access to an employee's official personnel file?

The Director and employees of the Office of Human Resources Signup and view all the answers

What type of information is explicitly stated as not to be included in an official personnel file?

Medical or psychological condition information Signup and view all the answers

When reviewing the departmental operating record, who is required to log the names and review dates?

The custodian of departmental operating records Signup and view all the answers

Which type of document is NOT included in the official personnel file?

Routine training records Signup and view all the answers

Under what circumstance is the access log for the employee's medical record not required?

By employees and contractors of the County’s Fire/Rescue Occupational Medical Section Signup and view all the answers

What is NOT a document that must be included in an official personnel file?

Medical records of the employee Signup and view all the answers

Which of the following is a responsibility of the Office of Human Resources regarding personnel files?

Maintain the official personnel file for each employee Signup and view all the answers

Who are exempted from logging their access to the departmental operating record?

The custodian of departmental operating records and supervised employees Signup and view all the answers

What type of employee information is included in the official personnel file?

Emergency contact information Signup and view all the answers

What percentage of the average number of employees per shift is used to calculate vacation leave slots for 24-hour shift workers?

12% Signup and view all the answers

How are casual leave slots for day workers calculated?

9% of the day worker complement Signup and view all the answers

What is the requirement for an employee to cancel their casual leave if it is approved less than 12 hours before their affected day shift?

They can cancel it up to 1 hour after approval Signup and view all the answers

What should be done with fractional numbers resulting from the annual calculation of leave slots?

They should be rounded up Signup and view all the answers

What is the percentage used to determine casual leave slots for 24-hour shift workers?

9% Signup and view all the answers

When are the daily leave slots calculated for the following calendar year?

In fall Signup and view all the answers

What mode of operation must an employee follow if they have accepted responsibilities of a minimum staffing position before casual leave notification?

Stay until relieved Signup and view all the answers

What happens if an employee cancels casual leave too close to the shift start after being notified of approval?

They must wait for a replacement Signup and view all the answers

Which of the following ranks is eligible for hiring on overtime before other bargaining unit employees?

Fire/Rescue Lieutenant Signup and view all the answers

What is the designation of employees working as Safety Officer, EMS Duty Officer, or ECC?

Battalion equivalent Signup and view all the answers

Which employees have priority for hiring on overtime in Fire Fighter and Master Fire Fighter positions?

Bargaining unit Fire Fighters and Master Fire Fighters Signup and view all the answers

What happens to accrued compensatory leave upon an employee's separation from County service?

It is paid in a lump-sum at current pay rate Signup and view all the answers

When can non-bargaining unit employees be hired for overtime positions?

When no qualified bargaining unit employees are available Signup and view all the answers

How much compensatory time can eligible employees receive at maximum for excess hours worked?

1½ times the excess hours worked Signup and view all the answers

In the event of an employee's death, who receives payment for accrued compensatory leave?

The estate or designated beneficiary Signup and view all the answers

Which system maintains tracking of overtime hours worked by bargaining unit employees?

Single electronic application or database Signup and view all the answers

Which rank classification is not eligible for receiving priority in overtime hiring?

Fire/Rescue Captain Signup and view all the answers

What must be deducted from the lump-sum payment of accrued compensatory leave upon leaving County service?

Any indebtedness to the County Government Signup and view all the answers

What is the maximum number of hours per week a bargaining unit member can work to share a full-time job in a 40-hour work week scenario?

20 hours Signup and view all the answers

If two members apply for a part-time position in a 42-hour work week, how many hours will each member work?

21 hours Signup and view all the answers

What determines the work assignments for job-sharing members?

Management's discretion Signup and view all the answers

How many hours per week can members work in a job share for a 48-hour work week?

24 hours Signup and view all the answers

How are bargaining unit employees compensated for hours worked in a part-time/half-time position?

At their regular hourly rate Signup and view all the answers

For a employee working under job-sharing conditions, what is the definition of overtime?

Any hours worked over 40, 42, or 48 hours per week Signup and view all the answers

Which of the following statements is true regarding the schedule of job sharing employees?

The employer sets the schedule based on operation needs Signup and view all the answers

What happens if job-sharing employees work hours in excess of their agreed part-time schedule?

They receive time and one-half pay Signup and view all the answers

Which scenario allows for members to request a part-time/half-time position?

Working a 40-hour work week Signup and view all the answers

Study Notes

Leave Policy

Vacation leave slots for 24-hour shift workers in the Division of Operations are calculated as 12% of the average number of employees per shift on October 1st plus one-third of any career recruit class in session on October 1st.
Vacation leave slots for day workers in the Division of Operations are calculated as 12% of the day worker complement on October 1st.
Casual leave slots for 24-hour shift workers in the Division of Operations are calculated as 9% of the average number of employees per shift on October 1st plus one-third of any career recruit class in session on October 1st.
Casual leave slots for day workers in the Division of Operations are calculated as 9% of the day worker complement on October 1st.
All leave slots are calculated each fall and are in effect for the entire subsequent calendar year. Fractional numbers are rounded up to the next whole number.

Casual Leave Procedure

Casual leave must be canceled at least 12 hours prior to the affected day shift or 10 hours prior to the affected night shift.
An employee who has received official notification that their casual leave request has been approved may cancel the leave up to 1 hour after receiving notification.
An employee who has assumed the responsibilities of a minimum staffing position before receiving notification of their casual leave must remain until relieved.

Overtime Hiring

For officer positions on Engines, Trucks, and Rescue Squads, Fire/Rescue Captains, and Fire/Rescue Lieutenants are hired on overtime before employees in other rank classifications.
For Fire Fighter and Master Fire Fighter positions, employees in the rank classifications of Master Fire Fighter / Rescuer, Fire Fighter / Rescuer I, Fire Fighter / Rescuer II, and Fire Fighter / Rescuer III are given priority for overtime hires until the list of qualified bargaining unit Fire Fighters and Master Fire Fighters is exhausted.
Non-bargaining unit employees are not hired for overtime in positions regularly assigned to a bargaining unit employee unless no qualified bargaining unit employees are available to work.

Compensatory Time

The Chief Administrative Officer or designee may grant compensatory time at 1½ times the excess hours worked when budgetary limitations preclude overtime pay, except when the Fair Labor Standards Act requires overtime pay.

Compensatory Time upon Leaving Service

Employees who leave County service must receive a lump-sum payment at their current rate of pay for accrued compensatory leave as of the date of separation, minus any indebtedness to the County Government.
In the event of an employee's death, the employee's estate or designated beneficiary or beneficiaries, if legally permissible, must be paid for all accrued compensatory leave.

Two bargaining unit members of the same class specification working a 40-hour workweek may apply for a part-time/half-time position, each working 20 hours per week to share a full-time bargaining unit job.
Two bargaining unit members of the same class specification working a 42-hour workweek may apply for a part-time/half-time position, each working 21 hours per week to share a full-time bargaining unit job.
Two bargaining unit members of the same class specification working a 48-hour workweek may apply for a part-time/half-time position, each working 24 hours per week to share a full-time bargaining unit job.
Work assignments for job sharing employees are determined by the employer.

Job sharing employees are compensated at their regular hourly rate for all regular hours worked.
Work exceeding the regular workday (8, 10, 12, or 24 hours, as applicable) or 40, 42, or 48 hours (as applicable) per week is compensated at time and one-half.

The regular workweek for job sharing employees is 20, 21, or 24 hours, as applicable, excluding mandatory in-service training and approved additional hours worked voluntarily.
Work schedules are determined by the employer; employees may suggest a schedule.
Article 14 of the agreement applies to job sharers, except that the employer can pay overtime to a job sharer assigned to a work schedule exceeding their regular hours to avoid paying overtime to other available personnel.

Job sharing employees earn retirement service credits and contribute to the retirement system.
Long-term disability benefits and premiums are governed by the group policy applicable to bargaining unit employees.
Life insurance benefits are paid on a pro rata basis.
The maximum deferred salary amount for tax deferred compensation is in accordance with section 457 of the Internal Revenue Code.
Job sharers receive holiday compensation at a 50% pro rata basis.
Annual and sick leave accrual for job sharers is prorated based on the number of hours worked per pay period, as provided in Articles 6 and 7 of the Agreement.
If a job sharer becomes disabled in the line of duty, their disability retirement pension amount is determined by the County, which may choose one of the following options:
- Restore the employee to full-time duty to qualify for the same benefit they would have received had they been in full-time service.
- Amend the County Retirement System (Group G) to base the disability retirement benefit on the full-time salary that would have been earned had the employee not been in the program.

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Description

Test your knowledge on the leave policies and procedures for 24-hour and day workers in the Division of Operations. This quiz covers vacation and casual leave calculations, as well as procedural requirements for cancellation. Perfect for understanding the nuances of employee leave management.