Employee Policies on Upgrades and Sick Leave

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Questions and Answers

What is the compensation for an employee acting as a company officer or shift commander for one hour or more?

The current starting pay for that position (correct)

A fixed bonus regardless of hours worked

Their current hourly pay rate

The current market rate for the position

How is the acting Lieutenant list established?

By evaluating on-the-job performance assessments

By the most recent promotion announcements only

Based on everyone's participation in the promotional process (correct)

Through random selection among all employees

What will happen to an employee who declines to act in a role outside their regular assignment?

They will be allowed to act on future shifts

They will be transferred to a different position

Their declination lasts until rescinded (correct)

They will be penalized for not acting

What is the purpose of the acting Lieutenant and Battalion Chief lists?

To provide additional experience for participating candidates Signup and view all the answers

What does the acting intent regarding the Lieutenant and Battalion Chief lists indicate?

They are only for acting time distribution Signup and view all the answers

How are candidates for the acting Lieutenant list arranged?

By full-time seniority Signup and view all the answers

What happens if an employee refuses to act during their regular duty shift?

They are marked as unavailable for all shifts Signup and view all the answers

Which employees are included in the acting Lieutenant list?

Employees who achieved the requirements during an active list period Signup and view all the answers

What is the maximum accumulation of sick leave for shift employees?

1080 hours Signup and view all the answers

For each day of accrued sick leave used, what amount of pay will an employee receive?

24 hours basic straight time pay Signup and view all the answers

When must an employee notify about their absence due to sickness?

One hour before their shift starts Signup and view all the answers

What must an employee do if reasonable suspicion regarding their fitness for duty exists?

Submit to an examination by a physician designated by the District Signup and view all the answers

What may happen if an employee abuses sick leave?

They may be required to undergo medical consultations and tests Signup and view all the answers

Who pays for the costs of the second medical examination if the employee disagrees with the first one?

The employee pays for the costs not covered by insurance Signup and view all the answers

What documentation is required if an employee misses three or more consecutive duty shifts due to illness?

A physician's verification that they are well enough to return to work Signup and view all the answers

What happens if the medical opinions from the first two examinations disagree?

A third medical examination will be permitted by a physician selected by the first two Signup and view all the answers

Which of the following is considered abuse of sick leave?

Using sick leave immediately before or after a scheduled vacation two or more times within 24 months Signup and view all the answers

How many hours of sick time can employees use or donate without it counting against PEHP calculations?

24 hours per calendar year Signup and view all the answers

What is a consequence of failing to submit to required medical exams related to sick leave?

They may be deemed to have abused sick leave and could face disciplinary action Signup and view all the answers

What must be included in a written grievance submitted to the Deputy Chief?

A complete statement of facts and the relief requested Signup and view all the answers

What is the time limit for presenting a grievance after the occurrence of the event?

Ten business days Signup and view all the answers

What is the sick leave accrual rate for full-time employees?

12 hours per month Signup and view all the answers

What is the timeframe for submitting a grievance to the Fire Chief if it is not settled at Step 1?

Within ten business days Signup and view all the answers

What is the fate of a grievance if the Deputy Chief does not render a decision within the specified time period?

It shall be deemed denied as of the eleventh business day Signup and view all the answers

What happens if the Fire Chief does not respond to a grievance within ten business days?

The grievance is deemed denied as of the eleventh business day Signup and view all the answers

What happens to any issue not raised at the initial grievance step?

It cannot be presented at subsequent steps Signup and view all the answers

What is the maximum annual allocation for education and training per full-time non-probationary employee?

$1,750.00 Signup and view all the answers

What is required for a grievance to be raised at subsequent steps of the procedure?

It must have been raised in previous steps Signup and view all the answers

How long does the Board of Trustees have to respond to a grievance presented at Step 3?

Forty calendar days Signup and view all the answers

What is the consequence if the Board of Trustees does not deliver a decision within forty calendar days?

The grievance is automatically transferred to arbitration Signup and view all the answers

Who has the discretion to approve additional allowance requests for training by Battalion Chiefs?

The Fire Chief Signup and view all the answers

What is the responsibility of the employee regarding District-initiated training opportunities?

To take advantage of all available opportunities Signup and view all the answers

What must an employee have to be eligible for tuition allocation from the Employer?

At least six months of credible service Signup and view all the answers

What does 'passing grade' mean for letter-graded classes?

A 'C' grade or better Signup and view all the answers

How will an employee repay the district if they fail to complete the funded course?

Through payroll reduction over three pay periods Signup and view all the answers

What is the maximum number of hours an employee can attend a class while on duty?

12 hours Signup and view all the answers

How frequently can an employee with less than or equal to 5 years of service donate their tuition allocation to another employee?

Once every two years Signup and view all the answers

What must an employee do to obtain permission for classes that are not mandated?

Complete a Training Request form Signup and view all the answers

If there is a conflict regarding attendance at a District-approved class, which criterion decides who may attend?

The time of submission through staffing software Signup and view all the answers

What is the consequence of not completing a funded course with a passing grade?

The employee will repay the district for the accrued costs Signup and view all the answers

Study Notes

Temporary Upgrading

Employees acting in higher positions (Lieutenant or more, for 1 hour or longer) are paid the higher rate of pay for the position they are covering.
Acting Lieutenants/Battalion Chiefs are assigned according to seniority.
Employees can decline to act in a position outside of their regular assignment with a written declination form, which lasts 6 months or until rescinded.
If an employee declines to act on their regular shift, they are also declining acting duties for any other shift (including call-back and shift trades).
Employees on the Lieutenant or Battalion eligibility list cannot decline to act.

Sick Leave

Full-time employees accrue 12 hours of sick leave per month, up to 1080 hours for shift employees.
Employees receive 24 hours of pay for each day of accrued sick leave used.
Sick leave can be used in hour increments.
Employees must notify their Battalion Chief or Station 1 Lieutenant at least 1 hour before their shift if they will be unable to report to duty
Suspicion of sick leave abuse may require medical consultations, verification, or investigations.
Employees may be required to submit medical verification after 3 consecutive missed shifts due to sickness or if admitted to a hospital.
Three or more instances of sick leave immediately before or after a vacation or shift trade within 24 months may be required to submit a physician's verification.
Refusal to comply with verification requests is considered sick leave abuse and subject to discipline.
The district can request a fitness for duty examination if there is reasonable suspicion.
The District pays for the initial exam, while the employee pays if a second exam (chosen by the employee) is needed.
A third exam (chosen by the first two doctors) can be requested if opinions are in disagreement. The third medical exam's cost is shared equally.
Employees are allowed to use or donate up to 24 hours of sick time per calendar year, as long as their sick leave balance is above 720 hours.

Grievance Procedure

Grievances must be submitted in writing to the Deputy Chief within 10 business days, including the details of the grievance, the relevant contract provision, and the desired resolution.
The Deputy Chief has 10 business days to respond; if there is no response, the grievance is deemed denied.
If the grievance is not resolved at Step 1, it can be appealed to the Fire Chief within 10 business days, who has 10 business days to respond.
If the grievance is not resolved at Step 2, it can be appealed to the Board of Trustees within 10 business days. The Board of Trustees has 40 calendar days to respond and, if no decision is made, the grievance can be submitted to arbitration.

Educational/Training Process

Employees are allocated $1,750 per fiscal year for education and training (pro-rated for probationary employees).
Battalion Chiefs may request additional funds, subject to the Fire Chief's discretion.
The District will prioritize District-initiated training.
The District will pay for approved classes for employees with at least six months of service, up to the allocated amount, for courses related to fire service, rescue, and emergency medical areas.
Employees must obtain approval before taking the course.
If a course is not completed with a passing grade, the employee must repay the District.
Employees can donate their allocation to another full-time employee (certain conditions apply based on years of service).
Employees must submit a Training Request form for non-mandated classes for approval from the Fire Chief.
The District will provide shift coverage for mandatory classes.
The District may allow attendance of approved classes while on duty, subject to staffing requirements, for up to 12 hours per shift.
Requests for coverage must be submitted 2 weeks prior to the start of class.

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Description

This quiz covers policies related to temporary upgrades for employees in higher positions and the sick leave accrual process. Participants will learn about payment rates for acting positions and the procedures for notifying superiors about sick leave usage. Understanding these policies is essential for compliance and effective workplace management.