19-02 Records Handling

Kansas City Missouri Police Department Directive

• The directive provides guidelines for contacting the Missouri Department of Revenue (DOR) and handling driver license and vehicle registration records.
• The directive aims to prevent the improper release or misuse of personal information, which can result in strict penalties, including criminal fines and civil suits.

Policy

• The Personnel Records Section will provide the DOR with a monthly roster of current members.
• New members or those transferred from covert assignments will not be able to apply for or receive DOR driving records until the subsequent month.
• Members working in covert assignments will need to contact their administrative staff for assistance when requesting driving records.
• Driver license and vehicle registration information will not be released except in vehicular accidents to the parties involved.
• Citizens requesting information from their driver/non-driver license records or vehicle registration records will be instructed to contact the DOR.

Suspension/Revocation Actions

• If a record check reveals a suspended, revoked, or demand order issued by the DOR, the member will take possession of the driver license and vehicle license plate(s) and advise the subject to contact the DOR.
• The member will obtain a computer printout of the DOR response and sign it with their name and serial number.
• The driver license/vehicle license plates and computer printout will be forwarded to the DOR, License/Plate Surrender Desk.

Request for Missouri Driver Record

• Members requesting a Missouri driver record for court use will complete the Certified Driver Record Request for Government Agencies, DOR Form 4170.
• The request will be sent to the Driver License Bureau, DL Record Center, and the DOR record will be sent to the member who made the request.
• The member will ensure that the driving record is not viewed by unauthorized persons and will be shredded when no longer needed.

Driving Condition Report, DOR Form 4319

• The Driver Condition Report, DOR Form 4319, must state that the person completing the report reasonably and in good faith believes the driver cannot safely operate a motor vehicle.
• The report can be completed by a sworn member of the Department or those listed on the form.
• Any impairment must be based on personal observation or physical evidence, and will be described in the report.

Replacing Stolen License Plates and/or Tabs

• Members will advise citizens that a police report is not required to obtain replacement plates or tabs.
• Citizens can receive up to two sets of replacement plates or tabs per year at no cost with a completed and notarized Application for Replacement Plates and Tabs, DOR Form 1576.
• The notarized application and a processing fee may be sent to any of the Missouri license offices or mailed to the Missouri Department of Revenue.

This quiz covers the guidelines for handling driver license and vehicle registration records, and preventing the misuse of personal information.