98 Questions
Who is responsible for supervising the Records Section at the Oviedo Police Department?
Support Services Deputy Chief
What is the main purpose of establishing guidelines for the administration and operation of the Records function at the Oviedo Police Department?
To meet the management, operational, and informational needs of the department
Why is access to records limited within the Oviedo Police Department?
To comply with Florida law
In the context of the Oviedo Police Department's Records procedures, what is the primary focus of the Records Section?
Field reporting and central records activity
Who ensures the confidentiality, availability, access, and security of records maintained by the Oviedo Police Department?
Support Services Deputy Chief
Why does the Oviedo Police Department have a central records component known as the Records Section?
To meet operational and informational needs
What should members do if a prescribed treatment may interfere with their duties?
Inform their supervisor about the potential interference
What is the responsibility of members using legal, over-the-counter drugs that affect their job performance?
Notify their supervisor about the impact on job performance
In what scenario shall members be placed on sick leave if their fitness for duty is impaired by drug use?
They must inform their supervisor and then take sick leave
What is the requirement for members regarding operating police department vehicles?
They must not operate vehicles if impaired by pharmacological substances
What is the consequence for possessing, using, or transferring illegal drugs according to the text?
It will result in termination
How does the text view marijuana possession or use despite Florida laws?
As a violation subject to disciplinary policies
Who is primarily responsible for issuing citation books according to the text?
Crime Analyst
What should be done with the white original of a citation after it is issued according to the text?
Turned in to the officer's supervisor
Who is responsible for creating new citation book tracking sheets according to the text?
Staff Assistant
What system are traffic citations entered into according to the text?
Café
Where are the issued citation books logged according to the text?
UTC Tracking Book
Who is responsible for keeping a tracking sheet for each open citation book according to the text?
Records Coordinator
Who is responsible for the collection, redaction, dissemination, retention, and destruction of juvenile records?
Records Coordinator
What is included in the category of Vital Records as per the text?
Cases involving major crimes
Where should vital records that cannot be scanned be maintained?
In file cabinets within Records
How long are Oviedo Police Department records kept according to the General Records Schedule GS2?
For a specified time period
Who is responsible for the department's annual records destruction?
Records Coordinator
In what manner should records destruction be conducted?
In accordance with Florida Statutes and General Records Schedule GS2
What is the consequence for failing to abide by the requirements outlined in the text?
Immediate termination of the ride-along
What does the waiver of liability release the Oviedo Police Department from?
Civil liability including actions in tort, contracts, and civil rights
What is included in the general release granted by the participant?
Claims resulting from injuries or damages sustained while with the Oviedo Police Department or its officers
What kind of release is described in the text?
General release
How are the terms of the waiver described in the text?
Contractual and legally binding
What opportunity has been provided to the participant according to the text?
To ask questions to clarify any doubts
What type of correspondence does routine memoranda include?
Person-to-person, interoffice, intradepartmental, and inter-departmental
How should Instructional Materials and Bulletins be written?
As paragraphs and labeled as appropriate
What is the minimum required information included in memoranda?
To; From; Date; Subject or Reference; Body of message
How should Bulletins be categorized according to the text?
By content (Legal, Training, Intelligence, etc.)
What system will revisions to the General Orders Manual be received via?
PowerDMS
Under what conditions can supervisors issue directives directly to their personnel?
Provided such directives are not in conflict with or an alteration of prevailing written directive(s)
Failure to immediately notify their supervisor when investigated, charged, or arrested for any violation of law may result in what consequence for members?
Disciplinary action up to and including termination
Who should be notified if a member of the police department is charged with or convicted of a crime?
The Chief of Police
What is the responsibility of the Chief of Police if a member of the police department is charged with or convicted of a crime?
Determine if it is in the best interest of the police department
When should notification be made if a member is investigated, charged, or arrested for any violation of law?
As soon as possible and before returning to work the next work day
What should a member do if their immediate supervisor cannot be reached when they need to notify about being investigated, charged, or arrested?
Notify the highest-ranking supervisor on-duty
In what situation would a member not be required to notify their supervisor according to the text?
When they receive a parking ticket
What action is required of a member if a supervisor has reasonable cause to question their physical or psychological fitness for duty?
They will be immediately relieved from active duty until their fitness can be evaluated
In accordance with the conduct toward the public, how should members respond when requested to provide their name, ID number, and position?
In a courteous manner
What is a required action for members when answering the telephone according to the standards of conduct?
Identify themselves or their unit/division and maintain a courteous decorum
What must members maintain when dealing with victims, witnesses, suspects, prisoners, and other individuals?
Respect
In the context of investigations, how are members expected to conduct all investigations?
In accordance with police department directives
Why are members required to present their police department credentials unless engaged in specific activities?
For identification purposes and safety considerations
What is the responsibility of the shift supervisor at the Oviedo Police Department regarding the submission of shift members' Café police reports?
Review, approval, and submission
In case a Shift Report is being submitted without a case number or supplemental report, what action should the shift supervisor take according to the text?
Handwrite the case number at the bottom
Which of the following reports or documents would NOT typically be included in the reports submitted by the shift supervisor to the Records Section at the Oviedo Police Department?
Budget Proposals
What should a shift supervisor do when a digital report is incomplete or being held according to the text?
Indicate 'Held' beside the case number on the Shift Report
What is the significance of adding 'NP' (No paperwork) beside a case number by the shift supervisor as per the text?
Indicates missing paperwork for that particular case
When submitting Shift Reports with missing case numbers, what action should the shift supervisor take to ensure proper identification of each case?
Handwrite the missing case numbers at the bottom of each report
What is the responsibility of the Records Coordinator in relation to Domestic Violence Reports?
Submitting them to the Criminal Investigations Division
Who should be notified by the shift supervisors when there is a report involving city property, city vehicles, or department members?
Records Coordinator
Where should THI reports with all supporting documents be filed once they are complete?
Records Office
What is the responsibility of the Lieutenant or designee in Criminal Investigations with assigned reports in Café?
Assigning cases to Traffic Homicide Investigations
What must the Records Coordinator do with reports of incidents/accidents occurring on city property according to the policy?
Notify Human Resources Risk Management
'THI reports are vital records' implies that they are:
Urgently needed for investigation purposes
What should sworn members do before taking enforcement action when off-duty?
Verbally identify themselves as a law enforcement officer
Under what circumstances should off-duty officers consider before taking enforcement action?
Is direct and immediate law enforcement intervention necessary?
Members of the Oviedo Police Department should not release information that may impede an investigation or delay an arrest. What is stated about this information?
It must be held confidential.
What must members do if they want to become involved in a promise or arrangement to reduce criminal charges without approval?
Seek approval from the State Attorney's Office.
What should sworn members of the Oviedo Police Department not unnecessarily interfere with?
Cases assigned to another member
What is a requirement for off-duty officers before taking enforcement action?
Readily identifying oneself as a law enforcement officer
Who is responsible for ensuring the proper execution of Seal/Expunge Orders by the Oviedo Police Department?
The Records Coordinator
What is the correct procedure for handling hard copies of reports/documents scheduled for destruction?
Shred them
What action should be taken by the Records Coordinator and/or Evidence Specialist once reports/documents are approved for destruction?
Purge any electronic copies in Café
Why does the Records Coordinator send a certified letter to agencies or individuals related to a Seal/Expunge Order?
To notify them of the order and request records return/destruction
Who is responsible for maintaining a copy of the signed form for records destruction?
The Records Coordinator
What should happen once a form for records destruction has been approved by the City Clerk?
The destruction is scheduled and completed
What is the primary role of the City Clerk in the process of records disposition at Oviedo?
Reviewing and approving disposition documents
Why is it necessary to shred hard copies of reports scheduled for destruction before purging electronic copies?
To ensure compliance with legal requirements
What should members do if they are using legal, over-the-counter drugs that impair their job performance?
Inform their supervisor
What action should be taken if a member's fitness for duty may be impaired by drug use?
Go on sick leave immediately
What is the consequence for operating a police department vehicle while impaired by pharmacological substances?
Termination
Which statement accurately reflects the policy concerning marijuana use within the Oviedo Police Department?
Marijuana remains illegal under federal law and is subject to disciplinary action
In what scenario would a member be placed on sick leave if their fitness for duty is impaired by the use of any drug?
Unless restricted duty provisions are met
What is the consequence for the possession, use, sale, or transfer of illegal drugs according to the text?
Criminal prosecution and termination
How does marijuana usage align with the Oviedo Police Department's drug-free workplace policy?
It is not an exception and is subject to disciplinary policies
What does the text state about the operation of police department vehicles if a member is impaired by pharmacological substances?
Members should not operate vehicles in any way impaired
What action should the shift supervisor take when a digital report is being held or is incomplete, based on the text?
Indicate 'Held' beside the case number on the Shift Report
Which type of reports should a shift supervisor provide handwritten case numbers for at the bottom of the Shift Report?
Those missing supplemental reports
What should a shift supervisor do when there are no documents associated with a case, according to the text?
Handwrite 'NP' beside the case number
According to the City Personnel Policy regarding Drugs and Alcohol in the workplace, when may drug and alcohol testing of members be conducted?
When deemed necessary
If a Shift Report is submitted without a case number or supplemental report, what should the shift supervisor do as per the text?
Handwrite the case number at the bottom
What are members encouraged to do regarding political activities according to the Oviedo Police Department guidelines?
To vote in all elections
What should indicate that a digital report is incomplete or being held on the Shift Report?
'Held' beside the case number
What is prohibited while a member is on-duty in relation to campaigning?
Wearing any campaign material
When should a shift supervisor enter 'NP' beside a case number according to the text?
When there are no documents associated with a case
What is required of a shift supervisor regarding missing case numbers on submitted Shift Reports?
Handwrite the missing numbers
What is the definition of City property as per the directive provided?
Areas where members are engaged in work activities
What is the restriction placed on members with regards to displaying campaign materials on their private vehicles while on City property?
Signs and posters are prohibited
What does it signify when a shift supervisor enters 'Held' beside a case number on a Shift Report?
The report is incomplete or being held
What action can members take concerning expressing opinions on political candidates?
Campaign during off-duty hours
What must members avoid doing while campaigning according to the guidelines?
Endorsing candidates using their employment status
What is a requirement for members in relation to displaying campaign materials on personal vehicles?
Only bumper stickers are permitted
Test your knowledge on the collection, redaction, dissemination, retention, and destruction of juvenile records according to FSS 119, FSS 257, and the General Records Schedule (GS2) for Law Enforcement Agencies. Learn about vital records related to major crimes.
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