Podcast
Questions and Answers
Who is responsible for supervising the Records Section at the Oviedo Police Department?
Who is responsible for supervising the Records Section at the Oviedo Police Department?
- Support Services Deputy Chief (correct)
- Central Records Manager
- Chief of Police
- Field Operations Commander
What is the main purpose of establishing guidelines for the administration and operation of the Records function at the Oviedo Police Department?
What is the main purpose of establishing guidelines for the administration and operation of the Records function at the Oviedo Police Department?
- To meet the management, operational, and informational needs of the department (correct)
- To minimize accountability
- To decentralize records management
- To increase access to records
Why is access to records limited within the Oviedo Police Department?
Why is access to records limited within the Oviedo Police Department?
- To comply with Florida law (correct)
- To reduce efficiency
- To centralize records management
- To increase security risks
In the context of the Oviedo Police Department's Records procedures, what is the primary focus of the Records Section?
In the context of the Oviedo Police Department's Records procedures, what is the primary focus of the Records Section?
Who ensures the confidentiality, availability, access, and security of records maintained by the Oviedo Police Department?
Who ensures the confidentiality, availability, access, and security of records maintained by the Oviedo Police Department?
Why does the Oviedo Police Department have a central records component known as the Records Section?
Why does the Oviedo Police Department have a central records component known as the Records Section?
What should members do if a prescribed treatment may interfere with their duties?
What should members do if a prescribed treatment may interfere with their duties?
What is the responsibility of members using legal, over-the-counter drugs that affect their job performance?
What is the responsibility of members using legal, over-the-counter drugs that affect their job performance?
In what scenario shall members be placed on sick leave if their fitness for duty is impaired by drug use?
In what scenario shall members be placed on sick leave if their fitness for duty is impaired by drug use?
What is the requirement for members regarding operating police department vehicles?
What is the requirement for members regarding operating police department vehicles?
What is the consequence for possessing, using, or transferring illegal drugs according to the text?
What is the consequence for possessing, using, or transferring illegal drugs according to the text?
How does the text view marijuana possession or use despite Florida laws?
How does the text view marijuana possession or use despite Florida laws?
Who is primarily responsible for issuing citation books according to the text?
Who is primarily responsible for issuing citation books according to the text?
What should be done with the white original of a citation after it is issued according to the text?
What should be done with the white original of a citation after it is issued according to the text?
Who is responsible for creating new citation book tracking sheets according to the text?
Who is responsible for creating new citation book tracking sheets according to the text?
What system are traffic citations entered into according to the text?
What system are traffic citations entered into according to the text?
Where are the issued citation books logged according to the text?
Where are the issued citation books logged according to the text?
Who is responsible for keeping a tracking sheet for each open citation book according to the text?
Who is responsible for keeping a tracking sheet for each open citation book according to the text?
Who is responsible for the collection, redaction, dissemination, retention, and destruction of juvenile records?
Who is responsible for the collection, redaction, dissemination, retention, and destruction of juvenile records?
What is included in the category of Vital Records as per the text?
What is included in the category of Vital Records as per the text?
Where should vital records that cannot be scanned be maintained?
Where should vital records that cannot be scanned be maintained?
How long are Oviedo Police Department records kept according to the General Records Schedule GS2?
How long are Oviedo Police Department records kept according to the General Records Schedule GS2?
Who is responsible for the department's annual records destruction?
Who is responsible for the department's annual records destruction?
In what manner should records destruction be conducted?
In what manner should records destruction be conducted?
What is the consequence for failing to abide by the requirements outlined in the text?
What is the consequence for failing to abide by the requirements outlined in the text?
What does the waiver of liability release the Oviedo Police Department from?
What does the waiver of liability release the Oviedo Police Department from?
What is included in the general release granted by the participant?
What is included in the general release granted by the participant?
What kind of release is described in the text?
What kind of release is described in the text?
How are the terms of the waiver described in the text?
How are the terms of the waiver described in the text?
What opportunity has been provided to the participant according to the text?
What opportunity has been provided to the participant according to the text?
What type of correspondence does routine memoranda include?
What type of correspondence does routine memoranda include?
How should Instructional Materials and Bulletins be written?
How should Instructional Materials and Bulletins be written?
What is the minimum required information included in memoranda?
What is the minimum required information included in memoranda?
How should Bulletins be categorized according to the text?
How should Bulletins be categorized according to the text?
What system will revisions to the General Orders Manual be received via?
What system will revisions to the General Orders Manual be received via?
Under what conditions can supervisors issue directives directly to their personnel?
Under what conditions can supervisors issue directives directly to their personnel?
Failure to immediately notify their supervisor when investigated, charged, or arrested for any violation of law may result in what consequence for members?
Failure to immediately notify their supervisor when investigated, charged, or arrested for any violation of law may result in what consequence for members?
Who should be notified if a member of the police department is charged with or convicted of a crime?
Who should be notified if a member of the police department is charged with or convicted of a crime?
What is the responsibility of the Chief of Police if a member of the police department is charged with or convicted of a crime?
What is the responsibility of the Chief of Police if a member of the police department is charged with or convicted of a crime?
When should notification be made if a member is investigated, charged, or arrested for any violation of law?
When should notification be made if a member is investigated, charged, or arrested for any violation of law?
What should a member do if their immediate supervisor cannot be reached when they need to notify about being investigated, charged, or arrested?
What should a member do if their immediate supervisor cannot be reached when they need to notify about being investigated, charged, or arrested?
In what situation would a member not be required to notify their supervisor according to the text?
In what situation would a member not be required to notify their supervisor according to the text?
What action is required of a member if a supervisor has reasonable cause to question their physical or psychological fitness for duty?
What action is required of a member if a supervisor has reasonable cause to question their physical or psychological fitness for duty?
In accordance with the conduct toward the public, how should members respond when requested to provide their name, ID number, and position?
In accordance with the conduct toward the public, how should members respond when requested to provide their name, ID number, and position?
What is a required action for members when answering the telephone according to the standards of conduct?
What is a required action for members when answering the telephone according to the standards of conduct?
What must members maintain when dealing with victims, witnesses, suspects, prisoners, and other individuals?
What must members maintain when dealing with victims, witnesses, suspects, prisoners, and other individuals?
In the context of investigations, how are members expected to conduct all investigations?
In the context of investigations, how are members expected to conduct all investigations?
Why are members required to present their police department credentials unless engaged in specific activities?
Why are members required to present their police department credentials unless engaged in specific activities?
What is the responsibility of the shift supervisor at the Oviedo Police Department regarding the submission of shift members' Café police reports?
What is the responsibility of the shift supervisor at the Oviedo Police Department regarding the submission of shift members' Café police reports?
In case a Shift Report is being submitted without a case number or supplemental report, what action should the shift supervisor take according to the text?
In case a Shift Report is being submitted without a case number or supplemental report, what action should the shift supervisor take according to the text?
Which of the following reports or documents would NOT typically be included in the reports submitted by the shift supervisor to the Records Section at the Oviedo Police Department?
Which of the following reports or documents would NOT typically be included in the reports submitted by the shift supervisor to the Records Section at the Oviedo Police Department?
What should a shift supervisor do when a digital report is incomplete or being held according to the text?
What should a shift supervisor do when a digital report is incomplete or being held according to the text?
What is the significance of adding 'NP' (No paperwork) beside a case number by the shift supervisor as per the text?
What is the significance of adding 'NP' (No paperwork) beside a case number by the shift supervisor as per the text?
When submitting Shift Reports with missing case numbers, what action should the shift supervisor take to ensure proper identification of each case?
When submitting Shift Reports with missing case numbers, what action should the shift supervisor take to ensure proper identification of each case?
What is the responsibility of the Records Coordinator in relation to Domestic Violence Reports?
What is the responsibility of the Records Coordinator in relation to Domestic Violence Reports?
Who should be notified by the shift supervisors when there is a report involving city property, city vehicles, or department members?
Who should be notified by the shift supervisors when there is a report involving city property, city vehicles, or department members?
Where should THI reports with all supporting documents be filed once they are complete?
Where should THI reports with all supporting documents be filed once they are complete?
What is the responsibility of the Lieutenant or designee in Criminal Investigations with assigned reports in Café?
What is the responsibility of the Lieutenant or designee in Criminal Investigations with assigned reports in Café?
What must the Records Coordinator do with reports of incidents/accidents occurring on city property according to the policy?
What must the Records Coordinator do with reports of incidents/accidents occurring on city property according to the policy?
'THI reports are vital records' implies that they are:
'THI reports are vital records' implies that they are:
What should sworn members do before taking enforcement action when off-duty?
What should sworn members do before taking enforcement action when off-duty?
Under what circumstances should off-duty officers consider before taking enforcement action?
Under what circumstances should off-duty officers consider before taking enforcement action?
Members of the Oviedo Police Department should not release information that may impede an investigation or delay an arrest. What is stated about this information?
Members of the Oviedo Police Department should not release information that may impede an investigation or delay an arrest. What is stated about this information?
What must members do if they want to become involved in a promise or arrangement to reduce criminal charges without approval?
What must members do if they want to become involved in a promise or arrangement to reduce criminal charges without approval?
What should sworn members of the Oviedo Police Department not unnecessarily interfere with?
What should sworn members of the Oviedo Police Department not unnecessarily interfere with?
What is a requirement for off-duty officers before taking enforcement action?
What is a requirement for off-duty officers before taking enforcement action?
Who is responsible for ensuring the proper execution of Seal/Expunge Orders by the Oviedo Police Department?
Who is responsible for ensuring the proper execution of Seal/Expunge Orders by the Oviedo Police Department?
What is the correct procedure for handling hard copies of reports/documents scheduled for destruction?
What is the correct procedure for handling hard copies of reports/documents scheduled for destruction?
What action should be taken by the Records Coordinator and/or Evidence Specialist once reports/documents are approved for destruction?
What action should be taken by the Records Coordinator and/or Evidence Specialist once reports/documents are approved for destruction?
Why does the Records Coordinator send a certified letter to agencies or individuals related to a Seal/Expunge Order?
Why does the Records Coordinator send a certified letter to agencies or individuals related to a Seal/Expunge Order?
Who is responsible for maintaining a copy of the signed form for records destruction?
Who is responsible for maintaining a copy of the signed form for records destruction?
What should happen once a form for records destruction has been approved by the City Clerk?
What should happen once a form for records destruction has been approved by the City Clerk?
What is the primary role of the City Clerk in the process of records disposition at Oviedo?
What is the primary role of the City Clerk in the process of records disposition at Oviedo?
Why is it necessary to shred hard copies of reports scheduled for destruction before purging electronic copies?
Why is it necessary to shred hard copies of reports scheduled for destruction before purging electronic copies?
What should members do if they are using legal, over-the-counter drugs that impair their job performance?
What should members do if they are using legal, over-the-counter drugs that impair their job performance?
What action should be taken if a member's fitness for duty may be impaired by drug use?
What action should be taken if a member's fitness for duty may be impaired by drug use?
What is the consequence for operating a police department vehicle while impaired by pharmacological substances?
What is the consequence for operating a police department vehicle while impaired by pharmacological substances?
Which statement accurately reflects the policy concerning marijuana use within the Oviedo Police Department?
Which statement accurately reflects the policy concerning marijuana use within the Oviedo Police Department?
In what scenario would a member be placed on sick leave if their fitness for duty is impaired by the use of any drug?
In what scenario would a member be placed on sick leave if their fitness for duty is impaired by the use of any drug?
What is the consequence for the possession, use, sale, or transfer of illegal drugs according to the text?
What is the consequence for the possession, use, sale, or transfer of illegal drugs according to the text?
How does marijuana usage align with the Oviedo Police Department's drug-free workplace policy?
How does marijuana usage align with the Oviedo Police Department's drug-free workplace policy?
What does the text state about the operation of police department vehicles if a member is impaired by pharmacological substances?
What does the text state about the operation of police department vehicles if a member is impaired by pharmacological substances?
What action should the shift supervisor take when a digital report is being held or is incomplete, based on the text?
What action should the shift supervisor take when a digital report is being held or is incomplete, based on the text?
Which type of reports should a shift supervisor provide handwritten case numbers for at the bottom of the Shift Report?
Which type of reports should a shift supervisor provide handwritten case numbers for at the bottom of the Shift Report?
What should a shift supervisor do when there are no documents associated with a case, according to the text?
What should a shift supervisor do when there are no documents associated with a case, according to the text?
According to the City Personnel Policy regarding Drugs and Alcohol in the workplace, when may drug and alcohol testing of members be conducted?
According to the City Personnel Policy regarding Drugs and Alcohol in the workplace, when may drug and alcohol testing of members be conducted?
If a Shift Report is submitted without a case number or supplemental report, what should the shift supervisor do as per the text?
If a Shift Report is submitted without a case number or supplemental report, what should the shift supervisor do as per the text?
What are members encouraged to do regarding political activities according to the Oviedo Police Department guidelines?
What are members encouraged to do regarding political activities according to the Oviedo Police Department guidelines?
What should indicate that a digital report is incomplete or being held on the Shift Report?
What should indicate that a digital report is incomplete or being held on the Shift Report?
What is prohibited while a member is on-duty in relation to campaigning?
What is prohibited while a member is on-duty in relation to campaigning?
When should a shift supervisor enter 'NP' beside a case number according to the text?
When should a shift supervisor enter 'NP' beside a case number according to the text?
What is required of a shift supervisor regarding missing case numbers on submitted Shift Reports?
What is required of a shift supervisor regarding missing case numbers on submitted Shift Reports?
What is the definition of City property as per the directive provided?
What is the definition of City property as per the directive provided?
What is the restriction placed on members with regards to displaying campaign materials on their private vehicles while on City property?
What is the restriction placed on members with regards to displaying campaign materials on their private vehicles while on City property?
What does it signify when a shift supervisor enters 'Held' beside a case number on a Shift Report?
What does it signify when a shift supervisor enters 'Held' beside a case number on a Shift Report?
What action can members take concerning expressing opinions on political candidates?
What action can members take concerning expressing opinions on political candidates?
What must members avoid doing while campaigning according to the guidelines?
What must members avoid doing while campaigning according to the guidelines?
What is a requirement for members in relation to displaying campaign materials on personal vehicles?
What is a requirement for members in relation to displaying campaign materials on personal vehicles?