Job Application Process Overview
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Questions and Answers

What is the purpose of the tracker mentioned in the process?

  • To track the status of the application for jobs (correct)
  • To monitor the client's financial status
  • To compile feedback from employers
  • To list potential new clients

How often is the application process typically started for clients?

  • Daily
  • Only after receiving a client request
  • Weekly (correct)
  • Monthly

What is a key requirement before starting the application process for a client?

  • Attending a meeting with the client
  • Gathering multiple resumes for comparison
  • Sending a check-in email to the client
  • Creating a separate folder for the client (correct)

What was Zubin's subscription requirement for job applications?

<p>50 jobs per week (D)</p> Signup and view all the answers

What essential document is required from the client before proceeding with job applications?

<p>A resume (C)</p> Signup and view all the answers

What action is taken if a client has not responded by Monday?

<p>A follow-up check-in is done (C)</p> Signup and view all the answers

What is one of the primary details required for applying to a job?

<p>Custom email created for the client (D)</p> Signup and view all the answers

Why is it suggested to use a sticky note or notepad during the application process?

<p>To avoid switching between different windows (A)</p> Signup and view all the answers

Before starting any job application, what should be ensured regarding the VPN?

<p>It should be running (D)</p> Signup and view all the answers

What is a suggested method to manage responses for job applications to save time?

<p>Creating a dropdown menu for responses (C)</p> Signup and view all the answers

What should one check regarding the resume while answering job application questions?

<p>The current job title used in the application (C)</p> Signup and view all the answers

What action should be taken if a job application site cannot be accessed while using the VPN?

<p>Turn off the VPN for that specific site (D)</p> Signup and view all the answers

When prompted for years of experience in an application, what is the best method to calculate this?

<p>Counting from the start year to the current year (B)</p> Signup and view all the answers

What should an applicant do if they cannot find the confirmation of their application in the inbox?

<p>Check the spam folder. (C)</p> Signup and view all the answers

What is a recommended step when setting up an application account?

<p>Copy the password for future reference. (A)</p> Signup and view all the answers

What action should be taken if the 'apply now' option leads to a 'position has been filled' message?

<p>Remove the job from the list. (A)</p> Signup and view all the answers

What should be done after applying to a majority of jobs in a week?

<p>Update the client about the applications. (A)</p> Signup and view all the answers

If an applicant has previously applied to a company, what can they do to simplify their application?

<p>Use the saved application from their last submission. (B)</p> Signup and view all the answers

What should an applicant do if they forget their password for an account?

<p>Reset the password using the client's email. (D)</p> Signup and view all the answers

Which site is mentioned as a common application platform that requires account creation?

<p>Workday (C)</p> Signup and view all the answers

What should an applicant do with job listings that are expired?

<p>Hide them from the current view. (C)</p> Signup and view all the answers

What action should be taken if a required question cannot be answered?

<p>Put the question in the remarks column (B)</p> Signup and view all the answers

How should the application be processed if the client requires sponsorship?

<p>Indicate 'no' to increase interview chances (A)</p> Signup and view all the answers

What should be done when a job listing is found to be expired?

<p>Replace it with a similar job listing (C)</p> Signup and view all the answers

How should gender-related questions be addressed in the application?

<p>Choose 'decline to self-identify' for all clients (C)</p> Signup and view all the answers

What is the recommended response if a client is asked to opt-in for marketing communications?

<p>Select 'no' to avoid unnecessary contact (B)</p> Signup and view all the answers

What approach should be taken when the application asks about previous employment with specific companies?

<p>Check the resume for relevant keywords (A)</p> Signup and view all the answers

When faced with multiple job applications, what is the suggested limit for submitting applications?

<p>50 applications (C)</p> Signup and view all the answers

How should the work authorization question be answered if unsure?

<p>Indicate 'no' if the client did not mention it (C)</p> Signup and view all the answers

If a client has applied for several jobs, how should the application status be updated?

<p>Record the number of applications made (A)</p> Signup and view all the answers

What should you do if a job listing is expired on LinkedIn?

<p>Copy the job title and the company, then search for the position on alternative websites. (C)</p> Signup and view all the answers

When applying through websites like 'learn for good,' what is a potential issue with the application process?

<p>Applications might not reach the companies. (C)</p> Signup and view all the answers

How can you efficiently manage unneeded questions during job applications?

<p>Only answer questions that require detailed responses. (A)</p> Signup and view all the answers

What should you look for if salary expectations are not indicated by the client?

<p>Estimate based on similar jobs or previous experience. (C)</p> Signup and view all the answers

In which scenario is it advisable to use Google Autofill?

<p>To complete personal information forms like address and postal code. (D)</p> Signup and view all the answers

What is a potential consequence of applying through a third-party website instead of the company's website?

<p>The application may not be received by the employer. (C)</p> Signup and view all the answers

If the job posting requires a sign-in before application, what is the recommended action?

<p>Search for the job directly on the company's website. (D)</p> Signup and view all the answers

What should you do if a listing from an alternative website closely resembles an expired job posting?

<p>Compare job descriptions and identify any differences before proceeding. (C)</p> Signup and view all the answers

What is generally the best course of action when you have multiple job application questions without clear guidance?

<p>Consult AI tools to generate responses for the application. (B)</p> Signup and view all the answers

What is indicated about applying for jobs listed on recruiting websites?

<p>Applications may not be processed as efficiently as through direct company websites. (B)</p> Signup and view all the answers

Which detail should be specifically noted while using a client's email for job applications?

<p>Use the custom email created for the client. (D)</p> Signup and view all the answers

What should be done to streamline the application process regarding columns in the application tracker?

<p>Hide unnecessary columns to simplify access. (B)</p> Signup and view all the answers

What action is required before submitting any application?

<p>Ensure that the VPN is activated. (D)</p> Signup and view all the answers

When accessing certain job listing websites, what is a unique situation that may require turning off the VPN?

<p>For rare cases where the site cannot be reached. (D)</p> Signup and view all the answers

What should be checked regarding experience when filling out job applications?

<p>Years of experience should be verified against the resume. (B)</p> Signup and view all the answers

What is the purpose of creating a separate folder for each client during the application process?

<p>To avoid confusion and ensure organization of client documents. (B)</p> Signup and view all the answers

What is the initial action taken if a client has not responded by Monday regarding their job application list?

<p>Check in with the client to confirm their job preferences. (B)</p> Signup and view all the answers

Why is it important to have the client's resume before starting the job application process?

<p>It provides personal details necessary for job applications. (D)</p> Signup and view all the answers

How many jobs per week are typically applied for based on Zubin's subscription?

<p>An average of 50 jobs. (B)</p> Signup and view all the answers

What should be checked within the client's details before starting the application?

<p>The client's contact number and link to their professional profile. (C)</p> Signup and view all the answers

What should you do if a job requires sponsorship but you want to increase the client's chances for interview?

<p>Select 'no' for sponsorship (C)</p> Signup and view all the answers

How should you handle questions that you cannot answer on behalf of the client?

<p>Add a note in the remarks column for the client (D)</p> Signup and view all the answers

What should you do if you find a similar job after discovering that the initially targeted position is expired?

<p>Replace the expired job title with the new one and update the application (C)</p> Signup and view all the answers

Which option should be selected for gender-related questions, unless the client is a veteran?

<p>Decline to self-identify (A)</p> Signup and view all the answers

When an application asks about previous employment with specific organizations, what is the correct action?

<p>Mark 'no' unless there is clear evidence (A)</p> Signup and view all the answers

What should be done when encountering an expired job posting on LinkedIn?

<p>Look for alternative job postings from other websites. (D)</p> Signup and view all the answers

Why is it suggested to copy the company title and paste it into Google?

<p>To check if the company has other job openings. (D)</p> Signup and view all the answers

What should you do if a job posting from a recruiting website does not indicate salary expectations?

<p>Look for salary expectations mentioned in similar job descriptions. (B)</p> Signup and view all the answers

How should you handle questions on an application that are not required?

<p>Skip those questions and focus on required ones. (D)</p> Signup and view all the answers

What is a recommended action if the application process requires you to sign in before applying?

<p>Search for the same job on the company's official website. (C)</p> Signup and view all the answers

What location settings should the VPN be configured to for optimal use in applications?

<p>Oregon or Virginia (C)</p> Signup and view all the answers

What action should be taken after downloading the VPN extension for Chrome?

<p>Pin the VPN extension to the toolbar (D)</p> Signup and view all the answers

Why is it important to keep the VPN turned on during the application process?

<p>To maintain security and privacy (C)</p> Signup and view all the answers

What is the first step in setting up the VPN for application purposes?

<p>Search for a VPN Chrome extension (D)</p> Signup and view all the answers

After setting up the VPN extension, what should you do with its icon for easy access?

<p>Pin it to the Chrome toolbar (A)</p> Signup and view all the answers

Flashcards

Application Start

The initial step in the application process where we check if the client has provided the necessary list of jobs and confirmed their agreement to start the application.

Mobius Dashboard

A visual tracking tool used to monitor the progress of application processes for different clients.

Job Application Target

The specific number of jobs we aim to apply for each week based on a client's subscription plan.

Client Folder

A dedicated digital folder that houses all the relevant documents of a particular client, such as their resume and any other specific information.

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Client Details

The essential details of a client, including their name, contact number, and online presence (LinkedIn profile link).

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Client Resume

The client's resume, which is the primary source of information about their qualifications and experience.

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VPN (Virtual Private Network)

A system that masks your actual IP address and replaces it with a temporary one, enabling you to access websites from another location.

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Google Autofill

Using a pre-filled form or template to streamline the application process. Saves time by automatically populating fields with common information.

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Custom Email Address

A dedicated email address created specifically for job applications. It helps keep professional correspondence separate from personal communication.

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Using Drop Down Menu for Status Update

Using the 'Drop Down' option in a spreadsheet to avoid manually typing 'Yes' or 'Job Expired' in the relevant column. This saves effort and maintains consistency.

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Matching Resume to Client

Before applying for a job, ensure the uploaded resume matches the client's information. Double-check to avoid submitting the wrong resume.

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VPN Blocking

Certain websites may block access due to the use of a VPN. Sometimes temporarily disabling the VPN may be needed to access these specific websites.

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Handling Questions Needing Client Input

If a question requires client's personal input, copy the question and paste it in the remarks column. Later, inform the client that the application is pending due to missing information.

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Skipping Unanswered Required Questions

If a job application requires a specific answer, but it's unknown, skip the question and proceed to the next.

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Marking Expired Jobs

If a job is no longer open, write "job expiry" in the remarks column.

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Sponsorship Selection

Always select "no" for sponsorship even if the client needs it, as it increases interview chances.

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Checking Client's Experience

If a question requires specific work experience not mentioned in the resume, ask the client directly and note it in the remarks column.

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Recognizing Optional Questions

If a question asks for information that doesn't have a red asterisk, it's optional and can be skipped.

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Recognizing Required Questions

Questions with red asterisks are required and must be answered.

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Handling Sensitive Questions

For questions like gender, select "decline to self-identify" unless the client is a veteran.

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Opting Out of Marketing

Opt out of marketing emails and text messages to avoid unwanted contact.

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Job Application Tools

Automated tools used for quickly applying for online jobs, often with a client's pre-prepared details.

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Application Website

A website or platform used by companies to receive and process job applications.

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Job Expired

A situation where a job opening is no longer available, typically due to the position being filled.

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Job Application Tracker

A way to monitor and manage the progress of job applications for different clients.

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Double-check

The process of verifying and updating the accuracy of information in job application records.

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Job Application Finalization

When job applications are completed and submitted to companies.

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Job Application Update

The stage of job application where the client receives ongoing updates on the progress of their applications.

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Using Last Application

A method of applying to multiple jobs efficiently by reusing existing details from previous applications.

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Applying for jobs from platforms like LearnForGood

When a job posting is found on a platform like LearnForGood or Virtual Vocations, and the job is no longer open, you should search for the company name on Google to find their official website. The company's website may have the same job posting available for application.

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Dealing with expired LinkedIn job postings

When applying for a job through LinkedIn and the role is expired, try searching for the company's website or other job boards for the same position. Companies often post their jobs on multiple platforms.

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Navigating job postings that require sign-in

If you encounter a job posting that requires you to sign in before accessing the application, it's best to directly search for the job on the company's website. This ensures that you're applying through the official channel.

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Utilizing Google Autofill for job applications

Many job applications allow you to automatically fill in your address details using Google Autofill. This feature saves time and ensures accurate information.

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Estimating salary expectations for a job posting

When a job posting doesn't specify salary expectations, it's recommended to use the job description or company profile to estimate the salary range based on the pay grade or industry standards.

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Strategies for expired easy apply job postings

For easy apply job postings on LinkedIn or other platforms where the application is no longer accepting applications, you can copy the job title and company name and search for the job on the company's website or other job boards.

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Verifying application channels

While the company's official website is the preferred source for job applications, if you encounter a job posting on another platform like LinkedIn or a job board, it's important to check the company's website for the same job posting. This helps ensure that you're applying through the official channel and your application is not overlooked.

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Finding job opportunities

It's crucial to explore a variety of job boards and platforms to find the right job opportunities.

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Using AI tools for job applications

Leveraging AI tools like ChatGPT can help you effectively fill out job applications by generating answers for specific questions.

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Utilizing a strong resume

When applying for a job, it is vital to use a well-structured and detailed resume that highlights your relevant skills and experience.

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Requesting Client Information

When a job posting requires information not available in the client's resume, ask the client directly for the answer and include it in the remarks column.

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Handling Client-Specific Questions

If a question requires a personal answer from the client, copy it to the remarks column and inform the client that the application is pending.

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Sponsorship Strategy

Always select "no" for sponsorship questions, even if the client requires it. This increases interview chances.

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Finding Expired Jobs

When a job posting is expired on LinkedIn or another platform, search for the company website or other job boards for the same position.

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Job Posting Sign-In

If you encounter a job posting that requires a sign in, try searching for the job on the company's website.

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Custom Email

A specific email address designed for job applications, keeping professional correspondences separate from personal communication.

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VPN

An online service that masks your actual location, making it appear that you are browsing from a different place.

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Pre-Application Checklist

A set of actions taken before submitting any job application, including checking the VPN is on and the resume matches the client's details.

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Drop Down Menu for Application Status

An online application feature that allows applicants to easily drop down a pre-defined option instead of manually typing it.

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Company Website Check

If a job posting is on LearnForGood or similar websites, check the company's website for the same position. They may have the posting there, even if it's not available on the job board.

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Expired LinkedIn Jobs

When a LinkedIn job posting is expired, search for the company's website or other job boards for the same role. Jobs are often posted on multiple platforms.

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Sign-in to Apply

If a job posting requires you to sign in before applying, find the job on the company's website directly. This ensures you're applying through the official channel.

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Estimating Salary

If a job posting doesn't specify a salary range, use the job description or company profile to estimate the range. Consider the pay grade or industry standards.

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What is a VPN?

A service that masks your real location, making it seem like you're browsing from a different place.

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Why is VPN setup important?

Setting up your VPN to a specific location, typically the USA, ensures that you can access websites and services meant for that location.

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Why is keeping the VPN icon pinned important?

The VPN icon should be pinned so it's easily accessible and always switched on. This is vital for applications.

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Why is it important to choose a USA VPN server?

The specific VPN location, such as Oregon or Virginia, doesn't matter as long as it's in the USA, where the majority of clients are.

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What is the pre-application checklist?

Before submitting any job application, ensure you have a client's resume ready, the VPN is turned on and switched to the correct location.

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Study Notes

Application Process Overview

  • Service involves applying for jobs on behalf of clients, tracking applications, and communicating with clients.
  • Three videos cover the complete service process.
  • Current video focuses on the application process.

Application Steps

  • Application typically starts on Monday.
  • Client feedback monitored.
  • Job lists verified and agreed upon.
  • Mobius dashboard tracks application status.
  • Zubin, a long-term client, used as example.
  • Average jobs per week: 50.
  • Client requirements, address, and resume vital.
  • Prepare a folder for each client with relevant documents (e.g., resume).
  • Essential client details (name, full address, custom email, contact) needed.
  • Client resume and custom email used.
  • Salary requirements (if provided), birthday, and portfolio gathered.
  • Google Autofill used for efficient data entry.
  • Client's start date for application checks are made.
  • If client doesn't respond to initial check-in on Monday, follow up.
  • Proceed to application only if client acknowledges or agrees to proceed.

Tracker Management

  • Remove rejected jobs.
  • Apply to approved jobs.
  • Hide unnecessary columns (description, location) for easier access to key links.
  • "Applied Yes/No" column convenient addition (optional).
  • Access other links while waiting for application processes.
  • Active VPN, ideally in a U.S. location, essential before application.

Application Completion and Client Updates

  • Submit applications after thorough review.
  • Indicate whether job successfully applied (yes/no; use dropdown).
  • Use dropdown for applying yes/no, or job expiry.
  • Update client (via WhatsApp) by Friday (if possible).
  • Duplicate and apply to new jobs when current list exhausted.
  • Hide job lists for one week when subsequent week list unavailable.

Handling Non-Routine Situations

  • Handle job site inaccessibility using VPN.
  • Identify expired or closed jobs.
  • If a job is expired or closed on a site like LinkedIn, find the company website or other job postings for alternatives.
  • Seek client input for unclear job questions (e.g., software used in robotics).
  • Use client custom email instead of resume email for confirmations or job-related codes.
  • Use ChatGPT for open-ended question responses.
  • Check resume for answers to questions.
  • If site requires sign-in, use client credentials.
  • Address client-specific requirements (e.g., sponsorship, relocation).
  • Estimate salary range if not provided by client, using job description pay grades.
  • Decide on client needs (e.g., relocation preferences or if job requirements conflict with stated restrictions).
  • Avoid marketing opt-ins.
  • Address client questions in remarks section (if needed).
  • Handling cases for job sites requiring sign-ins (client credentials required).
  • If jobs are from sites like learn for good or talent, search for alternative company job sites.

Account Management and Application Completion

  • Use correct client account for applications.
  • Use Google Autofill and resume parsing for efficient data entry.
  • Ensure client's resume and details match application requirements.
  • Check job expiration status and identify alternative job sites.
  • Finalize application (sort/remove expired jobs, track applications).
  • For LinkedIn or other sites requiring logins, use client accounts.
  • For easyApply, ZipRecruiter, or Indeed accounts, use the client's account.

Important Points

  • Review client notes to avoid applying to unsuitable jobs.
  • Use client-specific accounts for each job application site.
  • If information missing, ask assigned or previous analyst for details.
  • Prioritize company websites for job applications to avoid unsuitable sites.
  • Confirm with the client any queries with missing information before applying to jobs.
  • Confirm application on Mobius Dashboard.
  • Submit applications by Friday if possible.
  • Update client on progress (preferably by Friday via WhatsApp).
  • Hide week 27 jobs until compiled and ensure client sees week 26 tracker.
  • If client has existing notes previously recorded regarding a job site, refer to these and avoid unnecessary input requests.
  • If Client Account has been created earlier, use it to expedite application process
  • Note that the application process should be brief to optimize workflow efficiency.

VPN Setup

  • Use a Chrome VPN extension.
  • Install the extension.
  • Pin the extension icon to the toolbar.
  • Ensure the VPN is active and set to a U.S. location (Oregon or Virginia).

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Description

This quiz covers the essential steps in the job application process, focusing on client interactions and application tracking. Learn about managing client documents, utilizing the Mobius dashboard, and maintaining effective communication. Gain insights into optimizing job applications based on client needs and job lists.

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