Client Application Process Overview

Questions and Answers

What is the primary role discussed in the process for Zubin?

Managing the client’s resume

Applying on behalf of the client (correct)

Tracking client payments

Creating a new job listing

What should be checked on Monday if the client has not responded?

If the client has sent the list of jobs (correct)

The client’s resume quality

The status of the client’s payment

The number of jobs applied for

What is the suggested job application target per week for Zubin based on his subscription?

20 jobs

40 jobs

30 jobs

50 jobs (correct)

What document is specifically mentioned as necessary before starting the application process?

The client's resume Signup and view all the answers

What organizational method is recommended to avoid confusion when applying for multiple clients?

Establishing separate folders for each client Signup and view all the answers

What platform is referred to for tracking the status of applications?

Mobius dashboard Signup and view all the answers

In the context of the content, what is Zubin's profession?

Software Engineer Signup and view all the answers

Which of the following is NOT mentioned as necessary for preparing to apply?

A competitive analysis of job postings Signup and view all the answers

What information is crucial to collect before starting an application?

Client's full name and custom email Signup and view all the answers

Why is it necessary to use a custom email created for the client?

It may contain necessary confirmation codes Signup and view all the answers

What should be done if a job application site cannot be accessed due to a VPN?

Turn off the VPN temporarily Signup and view all the answers

Which tool is typically used to facilitate filling out application forms?

Google Autofill Signup and view all the answers

What additional details might be needed for some job applications aside from the basic information?

Work portfolio or salary requirements Signup and view all the answers

What action should be taken after applying for a job?

Go back and mark the application status Signup and view all the answers

What is the recommendation for organizing client details during the application process?

Use a digital spreadsheet Signup and view all the answers

What should be the primary focus while preparing to submit an application?

Ensuring the VPN is active Signup and view all the answers

How should a dropdown list be utilized for marking application statuses?

To select pre-defined responses like 'yes' or 'job expired' Signup and view all the answers

How can the experience years as a professional software engineer be easily calculated?

By counting years from the start date Signup and view all the answers

If typical job applications include extra questions, what should be verified?

Client's qualifications as per their resume Signup and view all the answers

What is a recommended approach to avoid accessing different windows for information?

Keep a list of details on sticky notes Signup and view all the answers

When applying, what type of IP address is recommended to set for clients located in the U.S.?

An IP address within the U.S. Signup and view all the answers

What should be done if there are questions that need the client's direct answers?

Copy the questions into the remarks column and inform the client. Signup and view all the answers

Which option is recommended if a client asks if they need sponsorship?

Put no to increase the chances of an interview. Signup and view all the answers

How should work authorization be handled in applications?

Answer no, regardless of the client’s status. Signup and view all the answers

In what situation should the response 'decline to self-identify' be used?

For all questions except those involving military status. Signup and view all the answers

What is recommended if a previously applied job has expired?

Find another similar job and update the application. Signup and view all the answers

How should the question regarding the client's previous work at specific organizations be answered?

Answer honestly based on the resume. Signup and view all the answers

What should be the response to the question regarding marketing opt-ins?

Click no to avoid unwanted contact. Signup and view all the answers

Which of the following is a key point when filling out job application details?

Skip any details that are not directly relevant. Signup and view all the answers

What action is acceptable if there are inaccuracies or missing information in a client's resume?

Directly ask the client for clarification. Signup and view all the answers

If a job application requires a response to a question that is not present in the client's resume, what should be done?

Inquire with the client for the necessary information. Signup and view all the answers

How should employment history be checked if the resume lacks specific details?

Reach out to the client for confirmation. Signup and view all the answers

What should you do about questions that allow a 'prefer not to say' option?

Choose it for any uncomfortable question. Signup and view all the answers

When filling out state information for a job application, how should it be approached?

Use the client's current address as a reference. Signup and view all the answers

If a job posting has expired, what is the correct follow-up action?

Update the application with a similar job and continue. Signup and view all the answers

What should be done when a job posting on LinkedIn is expired?

Copy the job title and company and look for the job on the company website. Signup and view all the answers

Why is it recommended to check the company's website directly?

To ensure the application gets received. Signup and view all the answers

What should be done with optional questions on job applications?

Skip them to save time unless necessary. Signup and view all the answers

In what scenario might an applicant need to state a job as expired?

When the job posting is visible but no longer accepting applications. Signup and view all the answers

What is suggested when job postings require signing in before applying?

Look for alternative job postings directly from the company website. Signup and view all the answers

How should applicants handle salary expectations when not provided by the client?

Check the job description for a pay grade. Signup and view all the answers

What should an applicant do if using an easy apply feature on LinkedIn?

Prepare carefully and use generated answers from AI tools. Signup and view all the answers

What is a common reason to replace a link from alternative job postings?

If the alternative job posting is better aligned with the company website. Signup and view all the answers

What can applicants do if there are questions about their interest in the position?

Use AI tools to generate thoughtful responses. Signup and view all the answers

What benefit does Google Autofill provide during the application process?

It fills in the address and postal code quickly. Signup and view all the answers

What should an applicant do if they find a job posting in a different language?

Translate the job description and apply. Signup and view all the answers

What is the primary action to take when encountering alternative websites for job applications?

Evaluate if the posting is relevant before applying. Signup and view all the answers

What should applicants look for in their job application regarding relocation preferences?

Indicate flexibility depending on the client’s needs. Signup and view all the answers

What is necessary to access job applications linked through LinkedIn?

A personal LinkedIn account Signup and view all the answers

What should you avoid when applying for a job on platforms like ZipRecruiter and Indeed?

Using the client's account if applying for another client Signup and view all the answers

What could happen if you use the wrong client account when applying for a job?

The application reflects in the incorrect client's email Signup and view all the answers

How do you access job applications linked through Indeed and ZipRecruiter?

By using the client's account for applications Signup and view all the answers

What is a potential issue with the 'one click apply' feature?

Your application might go to the wrong employer's email Signup and view all the answers

What should you do if you cannot find the client's email to reset a password?

Ask the client for the email address. Signup and view all the answers

If a client has applied to a company before, what can they do to speed up their application process?

Use the last application already on file. Signup and view all the answers

What should you do if you need to apply for a job on Indeed under a different client?

Sign out of the current account and sign into the client's account Signup and view all the answers

What should be done with job applications that have been marked as expired?

Remove them from the list. Signup and view all the answers

In what situation would you need your LinkedIn account when applying for a job?

When the application has an 'easy apply' option Signup and view all the answers

What is the risk of not being careful with the accounts used when applying for jobs?

Your application could link back to a client's email Signup and view all the answers

Regarding job vacancies, what action must you take if a position has been filled?

Ignore that application and continue with others. Signup and view all the answers

Which of the following is essential when creating a new account for job applications?

Remembering the password for future logins. Signup and view all the answers

What should you do if there are remaining jobs that have not been applied to for the current week?

Duplicate and schedule them for the next week. Signup and view all the answers

In which scenario should you double-check before submitting an application?

Before finalizing after applying to many jobs. Signup and view all the answers

How can you keep track of which jobs have been applied to?

Through a digital tracker. Signup and view all the answers

What is the first step when accessing an application site where a client already has an account?

Log in using the previous credentials. Signup and view all the answers

Why is it important to hide uncompleted job applications?

To make the tracker look uncluttered. Signup and view all the answers

What determines if you need to sign in to an application site?

If you already have access to the site. Signup and view all the answers

What action should you take after applying to a majority of job postings?

Finalize and update the client. Signup and view all the answers

When should you edit your application answers?

Whenever you feel unsatisfied with your responses. Signup and view all the answers

What should be done if the client notes specify not to apply to certain companies?

Inform the team to avoid tracking those companies in the future. Signup and view all the answers

When is it appropriate to create a new note for a client during the application process?

When it is the first week of the client's subscription. Signup and view all the answers

What is the advantage of using Google Autofill during job applications?

It saves time by automatically filling basic personal information. Signup and view all the answers

If the job application indicates it has expired, what should you do?

Search for alternative websites to find the job. Signup and view all the answers

What is a primary account required for applying to job sites?

LinkedIn account. Signup and view all the answers

What does resume parsing involve during the application process?

Attaching the resume for automatic information extraction. Signup and view all the answers

What should you do if critical client information is missing before starting the application?

Ask the manager or squad leader for the information. Signup and view all the answers

What is a drawback of using resume parsing compared to Google Autofill?

It sometimes extracts inaccurate information. Signup and view all the answers

Prior to job applications, what important client note should be assessed?

The requirement for sponsorship and companies to avoid. Signup and view all the answers

When should a new analyst ask a previous analyst for client notes?

When the client is new with the service. Signup and view all the answers

Which feature allows quick entry of common personal information during job applications?

Browser extensions like Google Autofill. Signup and view all the answers

Why should custom emails be used in job applications instead of those found in resumes?

It ensures consistency in communication. Signup and view all the answers

How can an analyst save time while applying to multiple jobs?

By using Google Autofill for basic information. Signup and view all the answers

What action should be taken if the job application does not allow easy apply options?

Look for the job on the company's website or other job boards. Signup and view all the answers

Study Notes

Application Process Overview

Three video series detailing the service process: application, tracker creation, and client communication.
Demonstration focused on a client named Zubin, a long-term customer who is a software engineer.
Applications typically begin on Mondays, with follow-ups if the client hasn't responded.

Mobius Dashboard Usage

Dashboard tracks application statuses and manages active client data.
Each client has a unique tracker for job applications; Zubin's target is 50 applications weekly.

Preparation for Application

Essential materials include the client’s resume and personal details such as contact information and custom email.
Organize client information in dedicated folders to avoid confusion.
Use sticky notes or notepad for quick access to important client details.

Key Application Elements

Gather primary details: client's full name, address, email (custom, not from resume), and contact number.
Set up Google Autofill to streamline the application process.
Remove unnecessary columns in the tracker for easier link access.

VPN Usage

Always enable VPN before starting applications to maintain appropriate IP addresses, primarily targeting the US.

Application Submission Process

Monitor client feedback and remove rejected jobs from consideration.
Use dropdown menus in trackers for more efficient data entry (e.g., job status).
Take care to upload the correct resume corresponding to the client.

Handling Job Applications

For applications with extra questions, utilize the client’s resume to provide accurate answers.
Questions not found in the resume must be noted in the remarks column for client follow-up.

Dealing with Job Expirations

For expired job postings, seek similar active vacancies and update the application tracker accordingly.
Conduct searches through alternative company websites when necessary.

Client Communication

Any information gaps or uncertainties should be documented and communicated to the client for clarification.
Maintain notes for any additional requirements clients need to provide.

Salary and Employment Preferences

If clients don’t specify salary expectations, research the job description for appropriate ranges.
Include preferences on relocations based on the client's input.

Use of Technology

Tools like ChatGPT can assist when generating answers for open-ended questions in job applications.
Maintain an organized tracking system to ensure all aspects of the application process are efficiently managed.

Special Notes

Avoid opting into marketing communications during applications to reduce unnecessary outreach.
"Decline to self-identify" is advisable for demographic questions unless exceptions apply (such as veteran status).### Job Application Process
Include job description details for applications to provide context about the company and role.
Job descriptions can be sourced from platforms like LinkedIn or the company's website.
Clearly articulate motivations for wanting to join the company in 2-3 sentences.

Application Submission

Review answers after drafting to ensure clarity and relevance.
Be prepared to edit responses if parts do not make sense or need refinement.

Account Management

Secure access credentials for job application sites; some companies use tools like Blackline.
If password access is forgotten, use the email linked to the account to reset it.
Common platforms for applications include Workday, with options to utilize past applications if previously applied.

Tracking Applications

After applying, confirm successful submission via company confirmation emails; check both inbox and spam.
It’s important to manage application lists by removing expired job postings regularly.

Communication and Updates

Provide timely updates to clients about job application progress, including tracking applications through tools like WhatsApp.
Develop weekly reports summarizing job applications for client clarity.

Important Client Information

Review critical client notes before applying, noting any specific restrictions or preferences regarding job applications (e.g., no applications to certain companies).
When starting with a new client, establish initial notes; for ongoing clients, communicate with the previous analyst for existing notes.

Using Technology for Applications

Implement tools like Google Autofill for efficient entry of candidate information across applications.
Resume parsing can automate filling out job applications, but ensure to update the email to the custom client email, not the one in the resume.

Job Posting Sites

Be aware of job posting sites requiring subscriptions (e.g., LinkedIn, Learn for Good Talent).
When encountering expired posts or paid applications, search for alternative sites or direct company job postings.

Always use the client’s credentials when applying through sites like Indeed or ZipRecruiter; avoid mixing accounts to prevent application errors.
Thoroughly check the correct client account is being used for every application to avoid confusion of submitted applications across multiple clients.

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Description

This video series outlines the entire process of assisting clients with job applications. We will specifically focus on one client, Zubin, detailing steps like creating a job tracker and communication strategies. Join us to learn the ins and outs of this service and how we support our clients effectively.