12 Questions
What is the primary purpose of job analysis?
To provide information for developing job descriptions and specifications
What is one of the uses of job analysis in human resource planning?
To identify skills required for jobs
What is the first step in the process of job analysis?
Acquire a general familiarity with the organization
What is one of the methods used to collect data in job analysis?
All of the above
What is the purpose of developing a checklist in job analysis?
To determine job requirements
What is the purpose of observation in job analysis?
To record tasks and duties performed by an employee
What is the primary purpose of a Data Collection Interview in job analysis?
To assess an employee's skills and techniques in performing their job
What is a major limitation of using Data Collection Questionnaires in job analysis?
They are prone to personal biasness
What does a Job Description typically include?
Job identification, job summary, responsibilities, and working conditions
What is the purpose of a Job Specification in job analysis?
To describe the type of person to recruit and qualities to test for
What is the primary difference between a Job Description and a Job Specification?
Job Description focuses on the job, while Job Specification focuses on the ideal candidate
What is the purpose of 'Apply Job Analysis Data' in job analysis?
To create a Job Description and Job Specification
Study Notes
Job Analysis
- Job analysis is a systematic process to collect data about a job, identifying characteristics of the job and behaviors, and ascertaining characteristics of the job holder.
Characteristics of Job Analysis
- Provides a lot of information to management and organizational tasks
- Obtains the service of a job analyst
- HR managers play a key role in job analysis
Uses of Job Analysis
- Human Resource Planning: identify skills required for jobs and compare current skills with future needs
- Recruitment: determine employee specification, determine employee salaries, and prepare advertisements
- Selection: determine applicant’s qualifications for selection
- Induction: inform employee job responsibilities
- Training and Development: determine training objectives and training content
- Performance Evaluation: set performance goals
- Wage and Salary Administration: evaluate jobs to determine salaries
- Health and Safety: identify hazards and take preventive actions
Process of Job Analysis
- Acquire a general familiarity with the organization
- Identify and select job(s) to be analyzed
- Develop a checklist
- Collect data
- Apply job analysis data
Data Collection Methods
- Interviews
- Questionnaires
- Observations
- Past Job Analysis reports
- Research documents
Job Description
- Written statement of what the worker does, how they do it, and what the job’s working conditions are
- Includes job identification, job summary, responsibilities and duties, working conditions, and job specification
Job Specification
- Shows what kind of person to recruit and what qualities that person should be tested for
- Includes educational qualifications, professional qualifications, experience, physical capacities, personality requirements, and others
This quiz covers the basics of job analysis, including the collection of data, identifying characteristics of the job, and ascertaining the qualities and qualifications required to perform the job.
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