IT Application Tools in Business - Lesson Overview
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Questions and Answers

What does the cursor indicate in Word?

  • The currently selected text
  • The current font style
  • The location where text will be inserted (correct)
  • The size of the document

Which mouse pointer shape is used for selecting text in Word?

  • Arrow
  • Hand
  • Crosshair
  • I-Beam (correct)

What keystroke is used to delete text to the left of the insertion point?

  • Control + Z
  • Shift + Del
  • Delete
  • Backspace (correct)

Which button would you use to change the font size in a Word document?

<p>Font Size Button (D)</p> Signup and view all the answers

Which alignment option would you select to center text in a document?

<p>Center (C)</p> Signup and view all the answers

What is the function of the Font Color Button in Word?

<p>To change the text color (A)</p> Signup and view all the answers

What does the Justify alignment do to the text?

<p>Creates equal spacing between text and margins (C)</p> Signup and view all the answers

Which formatting button would you use to make text italic?

<p>Italic Button (A)</p> Signup and view all the answers

What is the primary function of the File Tab in the Ribbon?

<p>To create new documents. (B)</p> Signup and view all the answers

Which of the following is NOT one of the eight standard Tabs on the Ribbon?

<p>Edit Tab (D)</p> Signup and view all the answers

Which Tab would you use to add animations to your slides?

<p>Animations Tab (C)</p> Signup and view all the answers

What principle is emphasized by the guideline 'Leave breathing room' in PowerPoint design?

<p>Utilize white space to avoid clutter. (C)</p> Signup and view all the answers

Which of the following statements regarding the Ribbon is true?

<p>The Ribbon is organized into Tabs, Groups, and Commands. (D)</p> Signup and view all the answers

Which Tab would you find options to change the display of your presentation?

<p>View Tab (B)</p> Signup and view all the answers

What is one of the key functions of the Quick Access Toolbar?

<p>Access frequently used commands quickly. (C)</p> Signup and view all the answers

What is one of the principles for good PowerPoint design?

<p>Use visuals wisely for better engagement. (B)</p> Signup and view all the answers

What action does the 'Ignore' option perform during spell-checking?

<p>It skips the word without changing it. (B)</p> Signup and view all the answers

Which colored line indicates a grammatical error in the document?

<p>Blue line (D)</p> Signup and view all the answers

In PowerPoint, what does the Start Screen allow you to do?

<p>Create a new presentation or choose a template. (B)</p> Signup and view all the answers

What is the main function of Smart Art graphics?

<p>To communicate information using graphics. (B)</p> Signup and view all the answers

What does the 'Add' option do when dealing with spelling errors?

<p>It adds the word to the dictionary permanently. (B)</p> Signup and view all the answers

What feature allows you to produce multiple letters or labels using stored information?

<p>Mail Merge (C)</p> Signup and view all the answers

What can be inserted using the Insert Tab in Word?

<p>Shapes, Text Boxes, and Tables (A)</p> Signup and view all the answers

What happens when 'Ignore All' is selected in spell-checking?

<p>It skips the current word and all instances in the document. (A)</p> Signup and view all the answers

What happens to an object when it is set to [Spin] upon mouse click?

<p>It rotates around a point. (D)</p> Signup and view all the answers

Which effect causes an object to gradually disappear from the view?

<p>Fade (A)</p> Signup and view all the answers

What is the primary function of a hyperlink in Microsoft Office PowerPoint?

<p>To bridge content to another slide or file. (C)</p> Signup and view all the answers

What characteristic defines Motion Paths compared to Emphasis effects?

<p>They move the object along a defined route. (C)</p> Signup and view all the answers

Which of the following is NOT a type of exit effect mentioned?

<p>Spin (D)</p> Signup and view all the answers

What is the primary function of the 'Save' command?

<p>To only save changes made to an existing document. (A)</p> Signup and view all the answers

When using the 'Save As' command, what is a requirement compared to 'Save'?

<p>You need to select a different name and/or location for the file. (A)</p> Signup and view all the answers

What is the purpose of the Slide Navigation pane in a presentation?

<p>To allow users to easily organize slides by duplicating and rearranging them. (C)</p> Signup and view all the answers

What does the choice of slide layout affect in a presentation?

<p>The arrangement of placeholders for content. (B)</p> Signup and view all the answers

Which feature is NOT typically associated with the default setting of slides in a presentation?

<p>Choice of slide size. (D)</p> Signup and view all the answers

What action is NOT permitted using the Slide Navigation pane?

<p>Renaming a slide. (C)</p> Signup and view all the answers

Which statement regarding the 'Save' command is false?

<p>It requires a new file name. (C)</p> Signup and view all the answers

Why should you choose a slide layout when creating a new slide?

<p>To fit the type of content you want to include. (D)</p> Signup and view all the answers

What does a theme primarily consist of?

<p>Colors, fonts, and effects (B)</p> Signup and view all the answers

Which option allows a video to fill the entire screen while playing?

<p>Play fill screen (A)</p> Signup and view all the answers

What does the entrance animation control?

<p>How the object enters the slide (A)</p> Signup and view all the answers

Which animation occurs while the object is on the slide and is often triggered by a mouse click?

<p>Emphasis (D)</p> Signup and view all the answers

What happens when the video is set to 'Rewind after playing'?

<p>The video returns to the beginning (B)</p> Signup and view all the answers

Which of the following accurately defines a slide layout?

<p>A specific arrangement of placeholders (C)</p> Signup and view all the answers

Which option would hide a video when it is not playing?

<p>Hide while not playing (D)</p> Signup and view all the answers

In the context of animations, what is the purpose of the 'Bounce' effect?

<p>To emphasize the object's movement (D)</p> Signup and view all the answers

Flashcards

Cursor in Word

A vertical blinking line in Word that shows where text will appear when typed.

Word Workspace

The main area in Word, resembling a piece of paper on the screen.

Mouse Pointer (arrow)

The mouse pointer that helps click commands or buttons.

Mouse Pointer (I-Beam)

The mouse pointer, shaped as an 'I' used to select text or place the cursor for typing.

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Deleting text (Backspace)

Deleting the text to the left of the insertion point.

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Font Style (Font Button)

Used to change the appearance of the text.

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Font Size Button

Adjusts the size of the font.

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Text Formatting

Changing the appearance of text (e.g., font size, style, color).

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PowerPoint

Presentation software for creating dynamic presentations.

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Start Screen (PowerPoint)

The initial screen when opening PowerPoint, offering options to create or access presentations.

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Blank Presentation

A new PowerPoint presentation without a pre-designed template.

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Spelling Error (red line)

A word in a document marked with a red wavy line, indicating a possible misspelling.

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Grammar Error

A grammatical mistake in a document, marked with a blue wavy line.

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Smart Art

Graphics used in PowerPoint to convey information visually.

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Mail Merge

Tool for generating multiple letters, labels, etc. from a template using data in a list/database.

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Ignore (Spelling)

Skips a suspected misspelling without correcting it in the current document.

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PowerPoint Ribbon

A toolbox at the top of the PowerPoint screen organized into three main parts: Tabs, Groups, and Commands.

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Tabs in PowerPoint

General activity areas on the Ribbon, like 'Home', 'Insert', and 'Design'.

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Groups in PowerPoint

Related tools within a Tab, like 'Clipboard', 'Font', and 'Paragraph' in the 'Home' Tab.

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Commands in PowerPoint

Actual tools within a Group, like 'Cut', 'Copy', and 'Paste' in the 'Clipboard' Group.

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What are PowerPoint files called?

PowerPoint files are called presentations.

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Keep it simple

This design principle emphasizes clarity and avoiding clutter in PowerPoint presentations.

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Use visuals wisely

This design principle encourages using images and graphics effectively to enhance understanding.

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Leave 'breathing room'

This design principle recommends using white space to improve visual appeal and readability.

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Save Command

Used to store changes made to a document.

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Save As Command

Creates a copy of a document while keeping the original.

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Slide Layouts

Predefined arrangements of placeholders on a slide, designed for different content types.

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Slide Navigation Pane

A panel on the left side that allows you to manage your slides.

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What are slide layouts used for?

Slide layouts are pre-designed structures used to arrange content on your slides, like text, images, or charts, and provide consistency throughout your presentation.

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What is the purpose of the slide navigation pane?

The slide navigation pane is a tool for organizing slides in your presentation. It allows you to duplicate, rearrange, and delete slides quickly and easily.

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Default Slide Background

The standard backdrop for your slides, typically white, unless customized.

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How do slides help you?

Slides help you organize information into a visual presentation. They're excellent for presenting ideas, data, and stories in an engaging way.

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Theme (Slideshow)

A predefined combination of colors, fonts, and effects that quickly change the look of your entire slideshow.

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Volume (Video)

Adjusts how loud the audio of a video plays.

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Start (Video)

Controls whether the video begins automatically or when clicked.

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Play Fill Screen (Video)

Expands the video to cover the entire screen while playing.

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Hide While Not Playing (Video)

Conceals the video when it's not playing to avoid distraction.

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Loop Until Stopped (Video)

Repeats the video playback until manually stopped.

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Rewind After Playing (Video)

Automatically returns the video to the beginning once it finishes playing.

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What are PowerPoint animations?

Visual effects that enhance slides by adding movement to objects, text, or shapes. These effects include entrances, exits, and emphasis options.

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What is a Motion Path animation?

A type of animation where objects follow a predefined path on the slide, creating movement or travel effects.

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What is a Hyperlink in PowerPoint?

A clickable connection from one slide to another within the same presentation, or to external resources like websites, emails, or files.

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What are Exit Animations in PowerPoint?

Effects that control how objects disappear from a slide, such as fading away, zooming out, or flying off the screen.

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How do you create a Motion Path animation?

Select your object and click Animations > Motion Paths. Choose the desired path and customize the animation options.

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Study Notes

IT Application Tools in Business - Study Notes

  • Lesson 19: Working with Text
    • Word workspace resembles a piece of paper
    • Cursor indicates text insertion point
    • Mouse pointer shapes indicate function (arrow for clicking, I-beam for text selection)
    • Backspace deletes text to the left of the insertion point
    • Delete deletes text to the right of the insertion point
  • Lesson 20: Layout and Printing
    • Standard page size is 8.5 inches by 11 inches (Letter)
    • Margins are default values
    • Headers appear at top, footers at bottom margins
    • Text in header/footer appears on all pages
    • Ctrl + P prints the document
  • Lesson 21: Working with Objects
    • Page Layout Tab for working with elements like objects
    • Rotate, set columns, insert text boxes, apply drop caps, insert shapes, insert tables
  • Lesson 22: Collaboration and Reviewing
    • Review Tab for Spelling and Grammar
    • "Ignore" skips a word without changing it.
    • "Ignore All" skips all instances of a word
    • "Add" adds the word to the dictionary
    • Ensure spelling is correct before choosing "Add"
  • Lesson 27: Text and Objects
    • Themes change the look of the entire presentation (colors, fonts, effects)
    • Slide layouts arrange the content
  • Video Options (for video in Lesson 27)
    • Volume controls audio
    • Controls whether video starts automatically or on click
    • Fills screen while playing
    • Hides while not playing
    • Repeats until stopped, or returns to the start
  • Lesson 28: Animation, Transition and Hyperlink
    • Entrance animations control object entry
    • Emphasis animations occur during object display
    • Exit animations control object exit
    • Motion paths are similar to emphasis, but move along a path
    • Hyperlinks connect slides within a presentation or to external content (website, file, email)

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IT Application Tools in Business Past Paper PDF

Description

Explore the tools and features essential for working with text, layout, and collaboration in IT applications for business. This quiz covers key lessons on text management, formatting, and the printing process, along with collaborative functions for effective document creation. Test your knowledge and understanding of these essential skills in a business context.

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