IT Application Tools in Business Past Paper PDF

**Finals Reviewer** **IT Application Tools in Business** **11.18.24** Coverage: - Modules 6 to 7 **MODULE 6:** **Lesson 19: Working With Text** The main workspace in Word resembles a piece of paper on your screen. Note the vertical blinking line, the cursor, near the top left of the paper....

**Finals Reviewer** **IT Application Tools in Business** **11.18.24** Coverage: - Modules 6 to 7 **MODULE 6:** **Lesson 19: Working With Text** The main workspace in Word resembles a piece of paper on your screen. Note the vertical blinking line, the cursor, near the top left of the paper. Cursor and mouse pointer shape offer hints in Word. The Cursor It indicates where the text will appear as you type; it also indicates font size for that spot. ----------------------- ------------------------------------------------------------------------------------------------- **Mouse pointer arrow** is for clicking command, or buttons in general.  **Mouse pointer text tool** (I-Beam) is for selecting text or positioning cursor for typing. **Inserting and Formatting Text in a Document** +-----------------------------------+-----------------------------------+ | | Font Style (Font Button) | +===================================+===================================+ |  | Font Size Button | +-----------------------------------+-----------------------------------+ | | Font Color Button | +-----------------------------------+-----------------------------------+ |  | Bold | | | | | | Italic | | | | | | Underline | +-----------------------------------+-----------------------------------+ | | Left align | | | | | | Center | | | | | | Right align | | | | | | Justify | +-----------------------------------+-----------------------------------+ **To Delete Text** \- To delete text LEFT of the insertion point, press **Backspace**. \- To delete text RIGHT of the insertion point, press **Delete**. **Copying and Moving Text** **Ctrl + C** : Copy **Ctrl + X** : Cut **Ctrl + V** : Paste +-----------------------------------+-----------------------------------+ | Line spacing | The space between each line in a | | | paragraph. | | | | | | Single space -- one line high | | | | | | Double spaced -- two lines high | +===================================+===================================+ | Lists | Bulleted and numbered list can be | | | used in your documents to | | | outline, arrange and emphasize | | | text. | +-----------------------------------+-----------------------------------+ |  | Bullets Button | +-----------------------------------+-----------------------------------+ | | Numbering Button | +-----------------------------------+-----------------------------------+ **Lesson 20: Layout and Printing** **Layout of a Document** +-----------------------------------+-----------------------------------+ | Margin | the **space** between the text | | | and the edge of your document. | | | | | | by default margins are set to | | | **normal**. | +===================================+===================================+ | 8.5 inches x | by default, the page size of a | | | new document is 8.5 inches x 11 | | 11 inches | inches, size Letter. | +-----------------------------------+-----------------------------------+ **Printing Documents** Header a section of the document that appears in the **top margin**. -------- ------------------------------------------------------------------ Footer a section of the document that appears in the **bottom margin**. Text entered in the header or footer will appear on **each page** of the document. **Ctrl + P:** Print **Lesson 21: Working With Objects** ------------------------ -----------------  Text box button ------------------------ ----------------- Page Layout Tab - Rotating a WordArt or an Object - Setting the Column Insert Tab - Applying Drop Cap - Inserting a Text Box - Inserting Shapes (Lines) - Inserting Tables **Lesson 22: Collaboration and Reviewing** Review Tab - Spelling and Grammar command For spelling errors: Ignore This will **[skip the word]** without changing it. ------------ ------------------------------------------------------------------------------------------------------------------------------------------------- Ignore All This will skip the word without changing it, and it will also skip all other instances of the word in the document. Add This adds the word to the dictionary so it will never come up as an error. Make sure the word is spelled correctly before choosing this option. **Automatic Spelling and Grammar Checking:** Colored wavy lines: - [**Red line**] misspelled word - **[Blue line]** grammatical error, misused words **Lesson 23: Smart Art Graphics and Mail Merge** Smart Art it allows you to communicate information with [graphics instead] of just using text. ------------ ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Mail Merge a useful tool that allows you to produce [multiple letters], labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet. **MODULE 7:** **Lesson 24: Introduction and Environment** ------------ ------------------------------------------------------------------------------ PowerPoint a **presentation software** that allows you to create dynamic presentations. ------------ ------------------------------------------------------------------------------ When you open PowerPoint for the first time, the **Start Screen** will appear. From here, you\'ll be able to create a\ **new presentation**, choose a **template**, and access your **recently edited presentations**. From the Start Screen, locate and select **Blank Presentation** to access the PowerPoint interface. +-----------------------------------+-----------------------------------+ | Ribbon | Is a toolbox at the top of the | | | screen. It's organized into three | | | main parts: | | | | | | - **Tabs** -- general activity | | | area | | | | | | - **Groups** -- related tools | | | | | | - **Commands** -- actual tools | +-----------------------------------+-----------------------------------+ Eight standard Tabs on the Ribbon: Home tab groups items related to creating slide content. ---------------- --------------------------------------------------------------------------- Insert tab organizes all items that you can **insert**. Design tab organizes all items related to the appearance of your presentation. Animations tab organizes items related to slide **animation**. Slide show tab organizes items related to displaying your presentation. Review tab groups items related to comments, changes, and editorial tools. View tab groups items related to changing the view or display of the presentation. Transition tab organizes items related to slide **transition**. Quick Access Toolbar it is above the Tabs and has the commands you use most often. ---------------------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ File Tab it is where you create new document, open an existing one, save changes, save as a different file with a different name, print the current workbook, and many other options. **Lesson 25: PowerPoint Basics** Five principles for good PowerPoint Design 1. Keep it simple 2. Use visuals wisely 3. Use easy-to-read fonts 4. Leave "breathing room," (white space) 5. Be organized and plan ahead --------------- -------------------------------------------------------------- Presentations PowerPoint files are called **[presentations]**. --------------- -------------------------------------------------------------- **Save and Save As** +-----------------------------------+-----------------------------------+ | Save | When you create or edit a | | | document, you'll use the | | | \_\_\_\_\_\_\_\_\_\_ command to | | | save your changes. | | | | | | When you 'save' a file, you'll | | | only need to choose a file name | | | and location for the first time. | +===================================+===================================+ | Save As | You'll use this command to create | | | a copy of a document while | | | keeping the original. | | | | | | When you use 'save as', you''' | | | need to choose a different name | | | and/or location for the copied | | | version. | +-----------------------------------+-----------------------------------+ **Lesson 26: Working With Slides** Layouts Slides have different **[layouts]** for placeholders, depending on the type of information you want to include. Whenever you create a new slide, you\'ll need to choose a slide layout that fits your content. ----------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Slide Navigation pane The **[Slide Navigation pane]** on the left side of the screen makes it easy to organize your slides. From there, you can duplicate, rearrange, and delete slides in your presentation. White background by default, all slides in your presentation use a **white background**. ------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Theme A theme is a **predefined combination** of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. Different themes also use different **slide layouts**, which can change the arrangement of your existing placeholders. ------- ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- **Lesson 27: Text and Objects** **Video Options** Volume Changes the audio volume for the video. ------------------------ ------------------------------------------------------------------------------- Start Controls whether the video starts automatically or when the mouse is clicked. Play fill screen Lets the video fill the entire screen while playing. Hide while not playing Hides the video when not playing. Loop until stopped Replays the video until stopped. Rewind after playing Returns the video to the beginning when it is finished playing. **Lesson 28: Animation, Transition and Hyperlink** +-----------------------------------+-----------------------------------+ | Entrance | These control how the object | | | enters the slide. For example, | | | with the **[Bounce]** | | | animation the object will | | | \"fall\" onto the slide and then | | | | | | bounce several times. | +===================================+===================================+ | Emphasis | These animations occur while the | | | object is on the slide, often | | | triggered by a mouse click. For | | | example, you can set an object to | | | **[Spin]** when you | | | click the mouse. | +-----------------------------------+-----------------------------------+ | Exit | These control how the object | | | exits the slide. For example, | | | with the **[Fade]** | | | animation the object will simply | | | fade away. | +-----------------------------------+-----------------------------------+ | Motion Paths | These are similar to Emphasis | | | effects, except the object moves | | | within the slide along a | | | predetermined path, like a | | | **[Circle]**. | +-----------------------------------+-----------------------------------+ ----------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Hyperlink In Microsoft Office PowerPoint, a hyperlink is a connection from one slide to another slide in the same presentation (such as a hyperlink to a custom show) or to a slide in another presentation, an e-mail address, a Web page, or a file. ----------- ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------