Invoice Processing Procedures by Department

Play an AI-generated podcast conversation about this lesson

What happens if the final invoice has a delta of less than 3% or $500.00 in Department 6?

It is itemized by the Administrative Support Staff. (correct)

It is sent to the External Service Provider for revision.

It is forwarded to the direct manager of the ICAP/VRT Coordinator.

It is approved without further review.

Who receives the final invoice if it has any amount higher than the approval noted in Road Call Note History and accrued cost in Department 7 (Equipment Solutions Cost)?

The External Service Provider.

The Administrative Support Staff.

The ICAP/VRT Coordinator who issued the PO.

The direct manager of the ICAP/VRT Coordinator. (correct)

What is required to be included in the final invoice submitted by the External Service Provider?

Only the PO number.

Only the RD number.

All reference numbers (PO number, RD number, unit number). (correct)

None of the above, only the total cost.

To whom should the final invoice be emailed?

<a href="mailto:[email protected]">[email protected]</a> Signup and view all the answers

What happens if the final invoice has a delta of more than 3% or $500.00 in Department 7 (Equipment Solutions Cost)?

It is forwarded to the direct manager of the ICAP/VRT Coordinator. Signup and view all the answers

Who forwards the final invoice to the direct manager of the ICAP/VRT Coordinator in Department 8?

The Administrative Support Staff. Signup and view all the answers

What happens to the final invoice if the delta is more than 3% or $500.00 in Departments 1, 2, 3, and 5?

It is forwarded to the direct manager of the ICAP/VRT Coordinator that issued the PO Signup and view all the answers

In Department 4, what triggers the final invoice to be forwarded to the direct manager of the ICAP/VRT Coordinator?

Any amount higher than the approval noted in Road Call Note History and accrued cost Signup and view all the answers

What is the responsibility of Administrative Support Staff if the final invoice has a delta of less than 3% or $500.00 in Departments 1, 2, and 3?

Itemize the final invoice Signup and view all the answers

Which department has a different process for final invoice processing compared to the other departments?

Department 4 Signup and view all the answers

What is the role of the direct manager of the ICAP/VRT Coordinator that issued the PO in Departments 1, 2, 3, and 5?

To receive the final invoice if the delta is more than 3% or $500.00 Signup and view all the answers

What is the common threshold for Departments 1, 2, 3, and 5 to trigger a specific action in final invoice processing?

A delta of more than 3% or $500.00 Signup and view all the answers

What is the purpose of the VRT/ICAP Coordinator reviewing the Pay Method?

To ensure accurate payment processing Signup and view all the answers

What is the significance of selecting the component code with the highest repair cost in the Sections tab?

It begins the accrual of cost for the repair Signup and view all the answers

What is the purpose of creating a PO in the F6 system?

To create a formal business arrangement with the External Service Provider Signup and view all the answers

What is the significance of the COM CHECK payment method?

It is used for all payments issued by Lincoln Sales following the EO-04 Comchek Procedure Signup and view all the answers

What is the purpose of entering the word 'Estimate1' in the Description box?

To identify the initial estimate for the repair Signup and view all the answers

What is the consequence of not having a corresponding FIR # with the Reason for Repair as Accident Over $1000 or Accident Under $1000?

NO FIR will be recorded in the Customer PO# box Signup and view all the answers