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Questions and Answers
Which register should be examined whenever a depositor is paid?
Which register should be examined whenever a depositor is paid?
How often should the Register of Cheque Books be reviewed?
How often should the Register of Cheque Books be reviewed?
What is the minimum review period for the Register of Provident Fund Closed Accounts?
What is the minimum review period for the Register of Provident Fund Closed Accounts?
Which register requires scrutiny whenever applications are received and disposed of?
Which register requires scrutiny whenever applications are received and disposed of?
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Which of the following registers is reviewed monthly along with the General Books?
Which of the following registers is reviewed monthly along with the General Books?
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What is the minimum review frequency for the Salary Register of Gazetted Staff?
What is the minimum review frequency for the Salary Register of Gazetted Staff?
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Which register should be checked monthly to monitor serious irregularities?
Which register should be checked monthly to monitor serious irregularities?
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Which register is scrutinized quarterly?
Which register is scrutinized quarterly?
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What is the required scrutiny schedule for the Register of Outstanding Inspection Reports?
What is the required scrutiny schedule for the Register of Outstanding Inspection Reports?
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Which of the following registers does not have a defined review period?
Which of the following registers does not have a defined review period?
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How often should the Cashier's Cash Book for Receipts be scrutinized?
How often should the Cashier's Cash Book for Receipts be scrutinized?
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What is the minimum period that should elapse between each period of scrutiny for the Register of Currency Notes?
What is the minimum period that should elapse between each period of scrutiny for the Register of Currency Notes?
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Which register has the minimum scrutiny period of 'whenever pay order is passed'?
Which register has the minimum scrutiny period of 'whenever pay order is passed'?
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What scrutiny frequency applies to the Register of Printed Machine number of paid Invoice books?
What scrutiny frequency applies to the Register of Printed Machine number of paid Invoice books?
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Which of the following registers is scrutinized daily?
Which of the following registers is scrutinized daily?
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What is the scrutiny period for the Register of 'New Series' of printed tickets?
What is the scrutiny period for the Register of 'New Series' of printed tickets?
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How often is the Accounts office Balance Sheet scrutinized?
How often is the Accounts office Balance Sheet scrutinized?
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The Register of tickets issued as 'out of order' requires scrutiny how frequently?
The Register of tickets issued as 'out of order' requires scrutiny how frequently?
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Which register requires scrutiny every month according to the content?
Which register requires scrutiny every month according to the content?
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What is the least frequent scrutiny required for the Cashier's Cash Book (Payments)?
What is the least frequent scrutiny required for the Cashier's Cash Book (Payments)?
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How often should the General Cash Book be scrutinized?
How often should the General Cash Book be scrutinized?
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Which register requires scrutiny every time fresh allotment is made?
Which register requires scrutiny every time fresh allotment is made?
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What is the minimum scrutiny period for the Register of Representation from staff?
What is the minimum scrutiny period for the Register of Representation from staff?
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Which of the following registers has entries that must be initialed by the Chief Accounts Officer and General Manager?
Which of the following registers has entries that must be initialed by the Chief Accounts Officer and General Manager?
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What is the expected scrutiny period for the Register of Registers?
What is the expected scrutiny period for the Register of Registers?
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Which of the following registers requires a monthly review?
Which of the following registers requires a monthly review?
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How frequently should the Register of vouchers selected for test check be scrutinized?
How frequently should the Register of vouchers selected for test check be scrutinized?
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Which register is specifically required to be scrutinized daily?
Which register is specifically required to be scrutinized daily?
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Which registers must be scrutinized monthly?
Which registers must be scrutinized monthly?
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Which register involves scrutiny regarding miscellaneous advances?
Which register involves scrutiny regarding miscellaneous advances?
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What is the frequency of the Register of Exchequer control?
What is the frequency of the Register of Exchequer control?
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Which of the following registers requires each entry to be initialed?
Which of the following registers requires each entry to be initialed?
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What is the designation code for the Register of Railway Buildings rented to Non-Railway Departments?
What is the designation code for the Register of Railway Buildings rented to Non-Railway Departments?
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Which register is related to workshop labor?
Which register is related to workshop labor?
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What is the designation code for the Record of Service?
What is the designation code for the Record of Service?
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How often is the Workshop General Register maintained?
How often is the Workshop General Register maintained?
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Which of the following registers is designated with the code E 1480?
Which of the following registers is designated with the code E 1480?
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Which of the following is true about the Invoice Distribution Statement?
Which of the following is true about the Invoice Distribution Statement?
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What is the main purpose of the Register of verification of Estimates?
What is the main purpose of the Register of verification of Estimates?
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Which record is associated with contractors?
Which record is associated with contractors?
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How frequently should the Register of Write Off of amounts be scrutinized?
How frequently should the Register of Write Off of amounts be scrutinized?
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What is the review period for the Register of Inter Railway and Intra-railway Transfers?
What is the review period for the Register of Inter Railway and Intra-railway Transfers?
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Which of the following registers requires scrutiny each time a fresh allotment is made?
Which of the following registers requires scrutiny each time a fresh allotment is made?
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Which register is intended to be reviewed on a daily basis?
Which register is intended to be reviewed on a daily basis?
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What is the required scrutiny period for the Journal?
What is the required scrutiny period for the Journal?
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How often should the Register of Returns be reviewed?
How often should the Register of Returns be reviewed?
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Which register must be checked monthly for monitoring serious irregularities?
Which register must be checked monthly for monitoring serious irregularities?
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Which type of register has a review frequency of each entry requiring initialing?
Which type of register has a review frequency of each entry requiring initialing?
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What is the minimum review period for the Monthly Abstract of Cash Transactions?
What is the minimum review period for the Monthly Abstract of Cash Transactions?
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Which register is scrutinized whenever fresh allotment is made?
Which register is scrutinized whenever fresh allotment is made?
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What is the designation code for the Register of Charges for land?
What is the designation code for the Register of Charges for land?
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Which register is specifically required to have each entry initialed?
Which register is specifically required to have each entry initialed?
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How often is the Register of Communication from Audit reviewed?
How often is the Register of Communication from Audit reviewed?
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Identify the register that needs to be reviewed as events occur.
Identify the register that needs to be reviewed as events occur.
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Which of the following registers is designated with the code F. 555?
Which of the following registers is designated with the code F. 555?
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What is the frequency of the Workshop Account Current Register?
What is the frequency of the Workshop Account Current Register?
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Which register has a scrutiny requirement of monthly reconciliation with General Books?
Which register has a scrutiny requirement of monthly reconciliation with General Books?
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Which register is associated with registering the expenditure of funds?
Which register is associated with registering the expenditure of funds?
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Which register is scrutinized whenever an application is received?
Which register is scrutinized whenever an application is received?
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What is the minimum scrutiny period for the Register of Railway Servants on Foreign Service?
What is the minimum scrutiny period for the Register of Railway Servants on Foreign Service?
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What is the purpose of the Invoice Distribution Statement?
What is the purpose of the Invoice Distribution Statement?
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Which register should be reviewed whenever a new entry is made?
Which register should be reviewed whenever a new entry is made?
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Which register is documented with the code W. 1623?
Which register is documented with the code W. 1623?
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Which register has its scrutiny frequency specifically defined as monthly?
Which register has its scrutiny frequency specifically defined as monthly?
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What is the correct designation code for the Record of Service?
What is the correct designation code for the Record of Service?
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Which register would be reviewed to verify estimates?
Which register would be reviewed to verify estimates?
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Which document requires scrutiny at least on a quarterly basis?
Which document requires scrutiny at least on a quarterly basis?
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Identify the register that is scrutinized whenever a depositor is paid.
Identify the register that is scrutinized whenever a depositor is paid.
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Which register requires a monthly review but specifically for recoverable amounts?
Which register requires a monthly review but specifically for recoverable amounts?
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Which register's scrutiny needs to be performed whenever entries are made into it?
Which register's scrutiny needs to be performed whenever entries are made into it?
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What is the minimum period that should elapse between each period of scrutiny for the Cashier's Cash Book (Payments)?
What is the minimum period that should elapse between each period of scrutiny for the Cashier's Cash Book (Payments)?
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Which register requires scrutiny whenever a fresh entry is made?
Which register requires scrutiny whenever a fresh entry is made?
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How frequently should the Register of Unpaid Wages be scrutinized?
How frequently should the Register of Unpaid Wages be scrutinized?
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What is the expected scrutiny frequency for the Register of Printed Machine number of paid Invoice books?
What is the expected scrutiny frequency for the Register of Printed Machine number of paid Invoice books?
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The Chief Cashier's Cash Book (Payments) is reviewed how often?
The Chief Cashier's Cash Book (Payments) is reviewed how often?
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Which register is reviewed monthly along with the unaccounted for Local/Through 'To Pay' Way Bills?
Which register is reviewed monthly along with the unaccounted for Local/Through 'To Pay' Way Bills?
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Which of the following registers must be scrutinized on a monthly basis?
Which of the following registers must be scrutinized on a monthly basis?
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What is the minimum scrutiny period for the Traffic Book?
What is the minimum scrutiny period for the Traffic Book?
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Which register has an undefined review frequency?
Which register has an undefined review frequency?
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What is the scrutiny frequency for the Register of siding charges?
What is the scrutiny frequency for the Register of siding charges?
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Study Notes
Inspection of Registers Maintained in the Accounts Office
- A list of registers maintained in the accounts office is exhaustive.
- Other registers are submitted to Branch Officers, based on intervals set out in existing or newly prescribed codes by Financial Adviser or Chief Accounts Officer.
- Each register has a corresponding minimum period between scrutiny periods, ranging per register.
Register Details
- Register of Returns: Monthly scrutiny period.
- Register of Registers: Monthly scrutiny period.
- Register of Progress Report: Monthly scrutiny period.
- Register of Representation from staff: Monthly scrutiny period.
- Suspense Registers (Miscellaneous Advances, Deposit Miscellaneous, Sales-Purchase etc.): Monthly scrutiny period.
- Register of write-off of amounts: Each entry is initialed.
- Budget Register of Allotment of Funds: Scrutiny when fresh funds are allocated.
- Register of vouchers selected for test check: Monthly
- General Cash Book: Daily scrutiny.
- Monthly Abstract of Cash Transactions: Monthly scrutiny.
- Journal: Monthly scrutiny.
- Ledger: Monthly scrutiny.
- Revenue Allocation Registers: Monthly scrutiny.
- Register of Earnings: Monthly scrutiny.
- Sub Registers: Monthly scrutiny.
- Register of Inter Railway and Intra-railway Transfers: Monthly scrutiny.
- Objection Book: Monthly scrutiny.
- Savings Register: Quarterly scrutiny.
- Register of Serious Irregularities: Monthly scrutiny.
- Provident Fund Check Ledger: Scrutiny when a depositor is paid.
- Provident Fund Check Registers: Monthly scrutiny.
- Register of Dr./Cr. To SRPF monthly reconciliation of Provident Fund Accounts with General Books: Monthly scrutiny.
- Register of Unposted Ledger Accounts: Monthly scrutiny.
- Register of Provident Fund Closed Accounts: Monthly scrutiny.
- Review register of Provident fund Legers: Monthly scrutiny.
- Register of Pension Payments: Monthly scrutiny.
- Register of Bills: Monthly scrutiny, based on events.
- Register of Cheque Books: Monthly scrutiny, based on events.
- Register of Bills Recoverable: Monthly scrutiny, based on events.
- Register of applications for gratuity, special contribution to Provident Fund and Pension: Scrutiny when applications are received and disposed of.
- Register of Railway Servants on Foreign Service: Scrutiny when there's a fresh entry.
- Salary Register of gazetted staff: Scrutiny when there's a fresh entry.
- Scale Check Register: Monthly scrutiny.
- Register of outstanding Inspection Reports: Monthly scrutiny.
- Register of Paper Securities: Monthly scrutiny.
- Cashier's Cash Book (Receipts): Daily scrutiny.
- Register of Cash Bags: Monthly scrutiny.
- Register of Currency Notes: Monthly scrutiny.
- Chief Cashier's Cash Book (Payments): Daily scrutiny.
- Cashier's Cash Book (Payments): Monthly scrutiny.
- Unpaid Wages Register: Scrutiny whenever pay order is passed.
- Register of 'New Series' of printed tickets: Scrutiny when a new entry is made
- Register of tickets issued as ‘out of order’: Monthly
- Register of unaccounted for Local/Through 'To Pay' Way Bills: Monthly
- Register of Printed Machine number of paid Invoice books supplied to stations and accountal of paid invoices in the paid statement: Monthly.
- Register of siding charges: Monthly scrutiny
- Register of Error Sheets: Monthly scrutiny.
- Accounts office Balance Sheet: Monthly scrutiny.
- Traffic Book: Monthly scrutiny
- Register of Productivity Test/Productivity Review: Monthly scrutiny.
- Register of Exchequer control: Monthly scrutiny.
- Register of Communication from Audit: Monthly scrutiny.
- Record of Service: Monthly scrutiny.
- Register of verification of Estimates: Monthly scrutiny.
- Register of Charges for land: Monthly scrutiny.
- Register of Imprest: Monthly scrutiny.
- Register of works: Monthly scrutiny..
- Register of Cap, DRF, DF, OLWR and ACS & PA Fund expenditure: Each new entry must be initialed.
- Register of Railway Buildings rented to Non-Railway Departments and outsiders: Monthly scrutiny.
- Invoice Distribution Statement: Monthly scrutiny.
- Workshop General Register: Monthly scrutiny.
- Workshop Account Current Register: Monthly scrutiny.
- Register of Workshop labour: Monthly scrutiny.
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Description
This quiz covers the various registers maintained in an accounts office, focusing on their scrutiny periods and specific purposes. Understanding the different types of registers and their management is essential for efficient financial oversight and compliance. Test your knowledge on registers like the Register of Returns, Budget Register, and more.
