Podcast
Questions and Answers
What is the main function of the Accounts Office regarding the carriage amounts?
What is the main function of the Accounts Office regarding the carriage amounts?
- To simply record cash transactions.
- To issue credit notes for all transactions.
- To realize amounts through Carriage Bills. (correct)
- To manage the station balance sheets.
Which of the following is NOT a class of Carriage Bills?
Which of the following is NOT a class of Carriage Bills?
- Prepared from Cash transaction reports. (correct)
- Prepared from Warrants and Credit notes.
- Prepared from Advices and statements.
- Prepared from Cash Remittance Notes.
What should be checked to ensure the validity of a Credit Note?
What should be checked to ensure the validity of a Credit Note?
- It bears the stamp of the issuing office. (correct)
- It includes only the amount and no accompanying information.
- It is signed by any employee in the department.
- It has multiple erasures made by the station.
During the check of Credit Notes, which item must NOT be overlooked?
During the check of Credit Notes, which item must NOT be overlooked?
What additional remark should be made against the connected Ticket or Invoice?
What additional remark should be made against the connected Ticket or Invoice?
Which point is NOT part of verifying a Credit Note's validity?
Which point is NOT part of verifying a Credit Note's validity?
In relation to Credit Notes, why should charges like demurrage be specifically noted?
In relation to Credit Notes, why should charges like demurrage be specifically noted?
What is the main purpose of debits being cleared by cash recovery?
What is the main purpose of debits being cleared by cash recovery?
Where should direct traffic cash receipts that were not previously recorded be documented?
Where should direct traffic cash receipts that were not previously recorded be documented?
What documentation is used to communicate transfer acceptances for adjustments?
What documentation is used to communicate transfer acceptances for adjustments?
What is the purpose of preparing a Summary in Form A-2932?
What is the purpose of preparing a Summary in Form A-2932?
What should be recorded in the credit column of the Accounts Office Balance Sheet?
What should be recorded in the credit column of the Accounts Office Balance Sheet?
Which of the following is NOT exempt from commission charges?
Which of the following is NOT exempt from commission charges?
What type of transactions should be adjusted regardless of the amount involved?
What type of transactions should be adjusted regardless of the amount involved?
Which documents authorize the bills for conveyance of postal mails?
Which documents authorize the bills for conveyance of postal mails?
Which of the following types of bills is explicitly mentioned as having no commission charges levied?
Which of the following types of bills is explicitly mentioned as having no commission charges levied?
What should be used to determine the charge in cases not covered by specific bills?
What should be used to determine the charge in cases not covered by specific bills?
Which category does NOT fall under inter-railway adjustment exceptions?
Which category does NOT fall under inter-railway adjustment exceptions?
Which of the following is treated like requisitions for high officials regarding commission charges?
Which of the following is treated like requisitions for high officials regarding commission charges?
What type of charges should not be levied on bills for the conveyance of postal vehicles?
What type of charges should not be levied on bills for the conveyance of postal vehicles?
What should be included on each Carriage Bill prepared for claims?
What should be included on each Carriage Bill prepared for claims?
Under which circumstances should inter-railway adjustments for through traffic transactions occur?
Under which circumstances should inter-railway adjustments for through traffic transactions occur?
What should happen to credit notes that cannot be billed in the current month?
What should happen to credit notes that cannot be billed in the current month?
Who pays commission charges for the use of Warrants and Credit notes?
Who pays commission charges for the use of Warrants and Credit notes?
Which of the following items does NOT comprise miscellaneous bills?
Which of the following items does NOT comprise miscellaneous bills?
What is mandated for commission charges related to Military Warrants for individuals?
What is mandated for commission charges related to Military Warrants for individuals?
How should commission charges be displayed in the billing?
How should commission charges be displayed in the billing?
Why should credit notes be included in Carriage Bills monthly?
Why should credit notes be included in Carriage Bills monthly?
What is the focus of the register of pending credit notes?
What is the focus of the register of pending credit notes?
What occurs if a Carriage Bill includes commission charges?
What occurs if a Carriage Bill includes commission charges?
What should happen to the total freight due according to the Carriage Bills?
What should happen to the total freight due according to the Carriage Bills?
What should be maintained for proper recording of undercharges and overcharges after provisional apportionment?
What should be maintained for proper recording of undercharges and overcharges after provisional apportionment?
What is the primary purpose of serially numbering carriage bills?
What is the primary purpose of serially numbering carriage bills?
What should be included when calculating the debit entries in the Accounts Office Balance sheet?
What should be included when calculating the debit entries in the Accounts Office Balance sheet?
What is the significance of the amount of Rs.50 mentioned in the context of railway accounting?
What is the significance of the amount of Rs.50 mentioned in the context of railway accounting?
Which additional revenue streams should be incorporated in the accounts aside from carriage bills?
Which additional revenue streams should be incorporated in the accounts aside from carriage bills?
What classification is suggested for maintaining AOB between Coaching and Goods transactions?
What classification is suggested for maintaining AOB between Coaching and Goods transactions?
Which of the following is NOT included in the debit entries of the Accounts Office Balance sheet?
Which of the following is NOT included in the debit entries of the Accounts Office Balance sheet?
What is the function of the form maintained for the Accounts Office Balance sheet?
What is the function of the form maintained for the Accounts Office Balance sheet?
What should be the first action before issuing carriage bills?
What should be the first action before issuing carriage bills?
What does the term 'transfer' in the context of Accounts Office Balance Sheet refer to?
What does the term 'transfer' in the context of Accounts Office Balance Sheet refer to?
What comprises the credit entries in the Accounts Office Balance Sheet?
What comprises the credit entries in the Accounts Office Balance Sheet?
What is required before posting vouchers in the Accounts Office Balance Sheet?
What is required before posting vouchers in the Accounts Office Balance Sheet?
Which category of bills is considered adjustable through 'Transfers Railways'?
Which category of bills is considered adjustable through 'Transfers Railways'?
What is the suggested method for recording different classes of bills in the Accounts Office Balance Sheet?
What is the suggested method for recording different classes of bills in the Accounts Office Balance Sheet?
What is indicated by the phrase 'unrealized amount of Carriage Bills' in the Accounts Office Balance Sheet?
What is indicated by the phrase 'unrealized amount of Carriage Bills' in the Accounts Office Balance Sheet?
What is the required checking process for freight charges on credit notes relating to parcels traffic with a freight value below Rs.30?
What is the required checking process for freight charges on credit notes relating to parcels traffic with a freight value below Rs.30?
In the case of police warrants or jail vouchers, which aspect of the check is necessary?
In the case of police warrants or jail vouchers, which aspect of the check is necessary?
What distinguishes credit notes issued by firms in this context?
What distinguishes credit notes issued by firms in this context?
Which of the following best describes the procedure for checking warrants and credit notes related to coaching traffic?
Which of the following best describes the procedure for checking warrants and credit notes related to coaching traffic?
What is the verification requirement for Credit Notes involving freight value of Rs.100?
What is the verification requirement for Credit Notes involving freight value of Rs.100?
When a single credit note is issued for multiple transactions, what must be recorded?
When a single credit note is issued for multiple transactions, what must be recorded?
Which of the following is NOT required when checking the charges on a credit note for coaching traffic?
Which of the following is NOT required when checking the charges on a credit note for coaching traffic?
What form should be used for preparing carriage bills against the Controller of Defence Accounts?
What form should be used for preparing carriage bills against the Controller of Defence Accounts?
Which piece of information is NOT required to be included in Form A-2907?
Which piece of information is NOT required to be included in Form A-2907?
In which instance would you use Form A-2907?
In which instance would you use Form A-2907?
What is the main function of the entries made in carriage bills?
What is the main function of the entries made in carriage bills?
Which of the following is correct about details required in Form A-2908?
Which of the following is correct about details required in Form A-2908?
What is the first step to be taken before issuing carriage bills according to the provided process?
What is the first step to be taken before issuing carriage bills according to the provided process?
What type of charges should NOT be included in the carriage bills mentioned?
What type of charges should NOT be included in the carriage bills mentioned?
Which column is NOT present in Form A-2907?
Which column is NOT present in Form A-2907?
What specific detail distinguishes Form A-2908 from Form A-2907?
What specific detail distinguishes Form A-2908 from Form A-2907?
Which transactions should be adjusted without regard to the amount involved?
Which transactions should be adjusted without regard to the amount involved?
What should bills for the conveyance of postal mails be prepared based on?
What should bills for the conveyance of postal mails be prepared based on?
Which of the following should NOT incur commission charges?
Which of the following should NOT incur commission charges?
What element is excluded from the definition of miscellaneous bills?
What element is excluded from the definition of miscellaneous bills?
In which scenario should inter-railway adjustments for through traffic transactions NOT occur?
In which scenario should inter-railway adjustments for through traffic transactions NOT occur?
What is the primary focus of the instructions contained in paragraphs 867 to 870 F?
What is the primary focus of the instructions contained in paragraphs 867 to 870 F?
What types of railway orders should be treated like requisitions for high officials?
What types of railway orders should be treated like requisitions for high officials?
What is true about commission charges related to the conveyance of personal mail?
What is true about commission charges related to the conveyance of personal mail?
What aspect of miscellaneous bills involves charges aside from standard freight?
What aspect of miscellaneous bills involves charges aside from standard freight?
Which of the following statements about the adjustment of petty sums is accurate?
Which of the following statements about the adjustment of petty sums is accurate?
What is the threshold amount below which adjustments for wrongly accounted items with a railway do not require further consideration?
What is the threshold amount below which adjustments for wrongly accounted items with a railway do not require further consideration?
In the Accounts Office Balance sheet, which of the following is included in the debit entries?
In the Accounts Office Balance sheet, which of the following is included in the debit entries?
Which type of entries must be kept separate in the Accounts Office Balance sheet?
Which type of entries must be kept separate in the Accounts Office Balance sheet?
Which of the following items is NOT accounted for in the Accounts Office Balance sheet?
Which of the following items is NOT accounted for in the Accounts Office Balance sheet?
What denotes the class of bills in the numbering system for carriage bills?
What denotes the class of bills in the numbering system for carriage bills?
What is the purpose of maintaining a Balance Sheet corresponding to the Bills Receivable Account?
What is the purpose of maintaining a Balance Sheet corresponding to the Bills Receivable Account?
Which of the following statements is False regarding the maintenance of the Accounts Office Balance Sheet?
Which of the following statements is False regarding the maintenance of the Accounts Office Balance Sheet?
What type of transactions should be tracked under the Accounts Office Balance sheet?
What type of transactions should be tracked under the Accounts Office Balance sheet?
Flashcards
What are Carriage Bills?
What are Carriage Bills?
The amount of fares and freight collected by stations, represented by vouchers sent to the Accounts Office for payment, is called Carriage Bills.
What are the two types of Carriage Bills?
What are the two types of Carriage Bills?
Carriage Bills are created from two sources:
- Warrants and Credit Notes: These are received daily from stations along with cash remittance notes.
- Advices and Statements: These are received from various departments.
How are Credit Notes checked for accuracy?
How are Credit Notes checked for accuracy?
Credit notes from stations are compared to the corresponding ticket, waybill, or invoice in the return documents (including machine-prepared abstracts and paid statements from the machine section for goods traffic). This ensures both sides match. If demurrage or wharfage charges are included, they are verified against the relevant returns.
What are the specific checks done on Credit Notes?
What are the specific checks done on Credit Notes?
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What is the significance of Credit Notes?
What is the significance of Credit Notes?
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Why is this process important for the railway?
Why is this process important for the railway?
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How do different parts of the railway work together through Carriage Bills?
How do different parts of the railway work together through Carriage Bills?
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Carriage Bills
Carriage Bills
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Register of pending credit notes
Register of pending credit notes
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Commission charges
Commission charges
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Commission charge rates for warrants and credit notes
Commission charge rates for warrants and credit notes
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Commission charge for military warrants
Commission charge for military warrants
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Inclusion of commission charges in bills
Inclusion of commission charges in bills
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Inclusion of credit notes in carriage bills
Inclusion of credit notes in carriage bills
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Reason for pending credit notes
Reason for pending credit notes
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Varied commission charge rates
Varied commission charge rates
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Commission charges on official railway reservations?
Commission charges on official railway reservations?
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Commission charges for Presidential railway travel?
Commission charges for Presidential railway travel?
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Commission charges on emergency and mail passes?
Commission charges on emergency and mail passes?
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What are miscellaneous railway bills?
What are miscellaneous railway bills?
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How are mail-related bills prepared?
How are mail-related bills prepared?
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What about bills not based on statements?
What about bills not based on statements?
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Adjustments between railways: What's the rule?
Adjustments between railways: What's the rule?
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What transactions are always adjusted between railways?
What transactions are always adjusted between railways?
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What through traffic transactions are NOT adjusted?
What through traffic transactions are NOT adjusted?
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Why are some through traffic transactions excluded from adjustment?
Why are some through traffic transactions excluded from adjustment?
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Clearing Debits
Clearing Debits
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Miscellaneous Earnings Register
Miscellaneous Earnings Register
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Summary of Accounts Office Balance Sheet
Summary of Accounts Office Balance Sheet
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Transfer Acceptances
Transfer Acceptances
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Adjustable Credits
Adjustable Credits
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What is a minor re-adjustment in railway accounts?
What is a minor re-adjustment in railway accounts?
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How are Carriage Bills numbered?
How are Carriage Bills numbered?
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What is the Accounts Office Balance Sheet (AOB) used for?
What is the Accounts Office Balance Sheet (AOB) used for?
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How are AOBs categorized?
How are AOBs categorized?
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What are the debit entries in the AOB?
What are the debit entries in the AOB?
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What are the credit entries in the AOB?
What are the credit entries in the AOB?
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How is the AOB similar to commercial bookkeeping?
How is the AOB similar to commercial bookkeeping?
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What are Station Vouchers?
What are Station Vouchers?
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How are credit notes from stations verified?
How are credit notes from stations verified?
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Why are credit notes so important?
Why are credit notes so important?
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What happens when a single credit note covers multiple transactions?
What happens when a single credit note covers multiple transactions?
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What are the details recorded in a credit note?
What are the details recorded in a credit note?
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How is the accuracy of freight charges on parcels credit notes checked?
How is the accuracy of freight charges on parcels credit notes checked?
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How are station generated credit notes verified?
How are station generated credit notes verified?
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Credit Note
Credit Note
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Carriage Bill (Defence Accounts)
Carriage Bill (Defence Accounts)
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Checking Credit Notes
Checking Credit Notes
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Accounts Office Balance Sheet
Accounts Office Balance Sheet
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Separate Balance Sheets for Coaching and Goods
Separate Balance Sheets for Coaching and Goods
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Credit Entries in the Accounts Office Balance Sheet
Credit Entries in the Accounts Office Balance Sheet
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Commission Charges for Officials
Commission Charges for Officials
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Commission Charges for Presidential Travel
Commission Charges for Presidential Travel
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Commission Charges for Emergency/Mail Passes
Commission Charges for Emergency/Mail Passes
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Miscellaneous Railway Bills
Miscellaneous Railway Bills
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Preparing Mail-Related Bills
Preparing Mail-Related Bills
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Preparing Bills Without Statements
Preparing Bills Without Statements
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Inter-Railway Adjustments
Inter-Railway Adjustments
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Transactions for Separate Adjustments
Transactions for Separate Adjustments
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Transactions NOT Adjusted Between Railways
Transactions NOT Adjusted Between Railways
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Why Some Transactions are Not Adjusted
Why Some Transactions are Not Adjusted
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Minor re-adjustment in railway accounts
Minor re-adjustment in railway accounts
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Accounts Office Balance Sheet (AOB)
Accounts Office Balance Sheet (AOB)
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Numbering of Carriage Bills
Numbering of Carriage Bills
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Debit entries in the AOB
Debit entries in the AOB
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Transactions adjusted between railways
Transactions adjusted between railways
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Credit entries in the AOB
Credit entries in the AOB
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Separate AOBs for different types of transactions
Separate AOBs for different types of transactions
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What is the Accounts Office Balance Sheet?
What is the Accounts Office Balance Sheet?
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How is the Accounts Office Balance Sheet categorized?
How is the Accounts Office Balance Sheet categorized?
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What is the purpose of Carriage Bills in the AOB?
What is the purpose of Carriage Bills in the AOB?
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Why is the Accounts Office Balance Sheet important for the railway?
Why is the Accounts Office Balance Sheet important for the railway?
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What do credit entries in the AOB represent?
What do credit entries in the AOB represent?
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Study Notes
Carriage Bills and Accounts Office Balance Sheet
- Stations record fares and freight in their balance sheets using vouchers instead of cash.
- Carriage Bills (two types) document these amounts, including postal mail and vehicle haulage.
- Credit notes and warrants are daily received from stations, along with cash remittance notes.
- Advices and statements from various departments also create carriage bills.
Procedures for Receipt and Registration
- Station vouchers (local and through) are received, sorted, and registered following procedures outlined in paragraph 2727.
- Credit notes, advices, and statements are checked.
- Bills are prepared and realized from the relevant departments or firms.
Checking Credit Notes
- Credit note amounts are compared to corresponding tickets, waybills, and invoices.
- Demurrage and wharfage charges are checked for accuracy in returns.
- Credit notes must be original, properly formatted, signed by the issuing department, and have the issuing office stamp.
- No alterations or erasures are allowed without the issuing officer's attestation.
- The credit note's certificate must be filled out completely and signed.
- Full transaction details and payment information are recorded.
- When a single credit note covers multiple transactions, full particulars for each transaction must be recorded.
Carriage Bills for Credit Notes and Warrants
- After internal check, credit notes and warrants are entered into carriage bills (forms A.2907 or A.2908).
- Carriage bills for the Controller of Defence Accounts use a different form (A-2908).
- Separate bills are prepared for each government department, firm, or person.
- The vouchers are attached to the carriage bill.
Other Important Considerations
- Credit notes for multiple transactions should detail all transactions.
- Freight charges for postal and telegraph departments are correctly recorded, via a dedicated column for classifying 'class' of freight.
- Specific checks are conducted for parcels traffic with freight values under Rs. 30, and police warrants/jail vouchers; a 10% check is conducted on parcel freight when values are below Rs. 30.
- The procedure excludes firm credit notes processed through the Reserve Bank directly.
- Commission charges are levied on warrants and credit notes, payable by government departments, and are determined by the Board according to specified rates for different situations.
- Requisition forms for railway accommodation from high officials do not trigger commission charges.
- No commission charges apply to the Military Secretary’s railway orders for the President.
- Commission charges do not apply to emergent police passes or mail dispatches from postal services.
- Miscellaneous bills include items like mail haulage, vehicle charges, and demurrage/wharfages.
- Railway adjustments for petty sums follow specific procedures (paragraphs 867-870 and 867-870 F).
- Bills are numbered and coded for distinction. Bills should be serially numbered, with a code to distinguish types of bills.
Accounts Office Balance Sheet
- Separate balance sheets are maintained for coaching and goods transactions.
- Debit entries include opening balances, carriage bills, pending vouchers, miscellaneous bills, and various other items.
- Credit entries encompass cash receipts, railway transfers, book transfers, and related transactions.
Summaries, Claims, and Outstanding Bills
- Summary forms (Form A.2932) are prepared for coaching and goods transactions.
- Claims for overcharges/undercharges are subject to specific time limits established by Indian Rail Code paragraphs 352 and 353.
- Outstanding bills should be reviewed monthly, and those over a year old require special attention.
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