Questions and Answers
What is the full name and physical characteristics of a subject?
Includes full name, aliases, date of birth, physical characteristics, identifying marks, occupation, operator's license number, miscellaneous identification numbers, DNA case number.
What are the registration offenses the offender has been convicted of?
All registration offenses the offender has been convicted of.
What is the record retention period for records of sex offenders convicted of registration offenses?
For the offender's lifetime.
What options can be used to inquire into the VCIN/SAR?
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What does the Stolen Vehicle System (SVS) database contain?
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What types of vehicles are included in the Stolen Vehicle System?
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What is the retention period for stolen vehicles or parts records?
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What is the Automated Boat System (ABS)?
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What information is required for inquiries into the Automated Boat System?
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The Automated Property System (APS) is not related to property and jewelry records.
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What is required to make an inquiry into the DOJ stop, restraint, and referral?
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What databases are maintained by the DMV?
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What does the DMV Parking/Toll Violation database contain?
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Which of the following databases are available within CJIS.PERSONS? (Select all that apply)
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What does the Criminal History System (CHS) provide to criminal justice agencies?
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To access specific CORI records from CHS, the requesting person must have the subject's ______ or a ______ number.
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A match made on a WPS record provides sufficient grounds to arrest a person.
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How long are misdemeanor warrants retained in the WPS system?
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What information is required to make an inquiry into CARPOS?
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What does the Supervised Release File (SRF) provide?
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What types of records can be found in the Supervised Release File?
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What information can contact messages in SRF contain?
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What must local law enforcement agencies do regarding missing persons reports?
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Match the following types of restraining orders with their durations:
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There are mandatory restraining order types included in CARPOS that do not need to be entered into the system.
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What categories of missing persons are identified?
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What is the purpose of the Violent Crime Information Network (VCIN)?
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What does CLETS stand for?
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What does data represent?
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What is the purpose of accessing CLETS?
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Which of the following is a national database available through CLETS?
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What can information inquiries in CLETS include?
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What is an All Points Bulletin (APB)?
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All CLETS messages are confidential and for official use only.
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What should individuals authorized to access CLETS be subjected to?
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What should not be routinely used for transmitting criminal history information?
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What are the consequences of violating Penal Code Section 502?
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What does CORI stand for?
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Individuals have the right to access their own CORI.
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The __________ of state or local CORI should be considered private information.
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Who maintains the master records of identification and CORI?
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What might agencies request before releasing CORI?
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Who can access juvenile information according to a TNG order?
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What is the outcome of misusing CORI?
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What is the main purpose of the Criminal Justice Information System (CJIS)?
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Study Notes
CLETS Overview
- California Law Enforcement Telecommunications System (CLETS) enables law enforcement agencies to access local, state, and federal databases.
- Maintained by the California Department of Justice, CLETS allows real-time information retrieval necessary for law enforcement operations.
Data and Databases
- Data refers to organized information, crucial for criminal investigations and law enforcement records.
- Authorized systems available through CLETS include:
- State: Criminal Justice Information System (CJIS), Department of Motor Vehicles (DMV)
- National: National Crime Information Center (NCIC), National Law Enforcement Telecommunications System (NLETS)
- Others: Oregon Law Enforcement Data System (LEDS), Canadian Police Information Center (CPIC)
Information Inquiries
- Common inquiries via CLETS include tracking stolen property, verifying licenses, and checking criminal histories.
- Additional circumstances requiring CLETS inquiries involve ongoing investigations or determining missing persons' statuses.
Administrative Messages
- CLETS facilitates the transmission of administrative messages for record validation and communication between agencies.
- All messages must be confidential, brief, and relevant to law enforcement operations, with penalties for misuse.
All Points Bulletins (APB)
- APBs distributed through CLETS inform law enforcement of notable incidents including missing persons and emergency alerts.
- APBs should not include minor misdemeanors or recruiting information.
Agency Policies
- Users accessing CLETS must adhere to their agency’s policies regarding system use and confidentiality protection.
Authorized Access
- Access to CLETS terminals is restricted to sworn personnel, certain non-sworn personnel, and maintenance representatives, all requiring background checks.
Mobile Access Guidelines
- Routine transmission of sensitive information via mobile devices is discouraged; secure methods are preferred unless immediate circumstances necessitate otherwise.
Confidentiality Responsibilities
- Law enforcement must safeguard the confidentiality of information accessed through CLETS to protect public trust and privacy.
CLETS Reliability
- CLETS serves as a "pointer system," providing information that must be verified for accuracy and reliability before taking law enforcement actions.
Confirmation Procedures
- Validating information from CLETS requires confirmation with the originating agency, specifically before arrest or property confiscation.
Consequences of Information Use
- Failing to verify information can lead to unlawful searches, seizures, or false arrests, resulting in negligence claims against the officer involved.
Unlawful Access Implications
- Unauthorized use of CLETS data constitutes a felony under Penal Code Section 502, with severe legal consequences for violators.
Criminal Offender Record Information (CORI)
- CORI comprises criminal records validated by justice agencies to identify offenders and encompasses various personal details like arrest history and rehabilitation status.
- Agencies must verify the right-to-know and need-to-know criteria before issuing CORI.
Juvenile Information Guidelines
- Access to juvenile records is controlled by court orders and varies by county, ensuring confidentiality and protection of minors’ identities.
Misuse Consequences
- Misuse of CORI or unauthorized release can lead to audits, disciplinary actions, or criminal prosecution against individuals involved.
Criminal Justice Information System (CJIS)
- CJIS operates under CLETS, serving the criminal justice community and facilitating access to pertinent records at various governance levels.### Available Databases
- CJIS.PERSONS includes multiple databases including the Wanted Persons System (WPS) and Criminal History System (CHS).
- Other systems include: California Restraining and Protective Order System (CARPOS), Missing/Unidentified Persons System (MUPS), Supervised Release File (SRF), and Firearm Prohibition System (MHFPS).
- Property-related systems: Stolen Vehicle System (SVS), Automated Boat System (ABS), Automated Property System (APS), and Automated Firearms System (AFS).
Criminal History System (CHS) Organization
- Organized into three portions: Master Name Index (MNI), Automated Criminal History System (ACHS), and Manual Criminal History System (MCHS).
- MNI contains records of individuals with criminal and applicant histories held by the Department of Justice.
- ACHS provides centralized access to Criminal Offender Record Information, while MCHS holds non-automated criminal applications and files.
Inquiry Requirements for CHS
- Requests to access CHS must include the requesting party's name, unit or division, and the official reason for the request.
Accessing CORI Records
- To obtain Criminal Offender Record Information (CORI), the requesting individual needs the Criminal Identification and Information Number (CII) or a disposition number.
- If unknown, the Master Name Index can be accessed to retrieve necessary identifiers.
Wanted Persons System (WPS)
- WPS maintains records on wanted fugitives and arrest warrants.
- Records must be based on an arrest warrant if retained for over 72 hours and can only confirm identity, not arrest without further verification.
- Responses to confirmation requests required within 10 minutes.
WPS Warrant Levels
- Warrant records are categorized into temporary, misdemeanor/felony, and felony distinctions based on transport willingness of originating agencies.
- Temporary warrants remain for 48-72 hours; misdemeanors (3 years), felonies (5 years) are renewable.
Inquiries into WPS
- Inquiries can use a subject's name and physical attributes or numeric identifiers for searches, with name searches yielding more results.
Caution Codes in WPS
- Positive WPS matches may include caution codes for special handling, indicating if subjects are armed and dangerous or have mental health concerns.
Supervised Release File (SRF)
- Developed to enhance supervision and safety regarding convicted individuals, containing key information linked to their records.
- Responses can reveal vital history about individuals with criminal justice involvement.
Types of Records in SRF
- Includes records on parolees from the California Department of Corrections (CDC) and California Youth Authority (CYA).
Contact Messages in SRF
- Tracks encounters with subjects by providing detailed reports of officer contacts, including time, officer identity, and nature of contact.
Inquiry and Response from SRF
- SRF inquiries are based on names and descriptors and include automatic forwarding to WPS and CARPOS for further checks.
- Responses provide comprehensive details, including personal descriptors and supervisory contacts.
California Restraining and Protective Order System (CARPOS)
- Manages restraining orders for law enforcement access regarding specific terms and conditions.
- Includes various types of restraining orders including family law and civil orders.
Firearms Restrictions in CARPOS
- Contains information on restraining orders prohibiting firearm purchases, primarily used for compliance by law enforcement agencies.
Categories of Restraining Orders
- Types include Emergency Protective Orders, Temporary Restraining Orders, and others, with specific durations based on the court’s stipulations.
Inquiries into CARPOS
- Requires name/physical descriptors and other pertinent information for accurate requests, with responses also generated during queries from WPS or SRF.
Missing/Unidentified Persons System (MUPS)
- A database cataloging reports of missing or unidentified persons using various descriptors for law enforcement access.
Missing Persons Reporting Requirements
- Law enforcement must accept reports of missing persons promptly and disseminate pertinent information across agencies and networks.
Categories of Missing Persons
- Includes classifications such as runaway, abducted, or missing under suspicious circumstances.
Inquiries for Unidentified Persons
- Searches require physical descriptors, body part status, and agency-specific case details to assist in identifying unknown subjects.
Violent Crime Information Network (VCIN)
- A DOJ-administered database intended to consolidate various criminal information systems.
Sex and Arson Registration (SAR)
- A subset of VCIN focusing on individuals required to register as sex offenders or arson offenders, assisting law enforcement in crime investigation based on registrant characteristics.### Name and Physical Characteristics
- Full name includes individual’s registration information.
- Aliases and monikers are used to identify alternative names for offenders.
- Date of birth helps verify identity.
- Physical characteristics may include hair color, eye color, height, and weight.
- Identifying marks consist of scars, tattoos, or unique features.
- Occupation is detailed to provide context about the individual's life.
- Operator's license number offers official identification for those with driving privileges.
- Miscellaneous identification numbers may include Social Security or identification numbers.
- DNA case number links to genetic records for identification purposes.
Offenses
- Offender records include all registration offenses they have been convicted of.
Registration History
- Current registration date and associated addresses document the offender's residence and work.
- Other addresses may include places of employment or significant locations.
- Vehicles registered to the person listed for legal tracking.
Record Retention SAR
- Records for sex offenders convicted of registration offenses are kept for a lifetime under Penal Code Section 290.
Inquiries into SAR
- Inquiries can be made using:
- Name and date of birth.
- File Control Number (FCN).
- Criminal Identification and Information Number (CII).
Stolen Vehicle System (SVS)
- SVS contains data about vehicles, license plates, and parts under investigation.
Available Information in SVS
- Records include information on:
- Stolen, lost, pawned, repossessed, impounded, or recovered vehicles.
- Stolen or lost license plates.
- Vehicles linked to wanted or missing persons.
Types of Vehicles Included in SVS
- Vehicle types range from automobiles, motorcycles, trucks, farm equipment to aircraft, and snowmobiles.
Types of Vehicle Parts in SVS
- Serialized components of vehicles are included but not radios or stereo equipment, listed separately in APS.
Types of Records in SVS
- Stolen Vehicle or Part: retained for balance of year entered plus four years.
- Lost/Stolen License Plate(s): retained for one year past registration.
- Various records have specific retention periods, such as evidence vehicles for six months or felony vehicles for 90 days.
Inquiries into SVS
- Vehicle inquiries require license plate number, VIN, and engine number.
- Component part inquiries involve serial numbers.
Automated Boat System (ABS)
- ABS tracks records of watercraft reported stolen, lost, or repossessed.
Types of Watercraft Included in ABS
- Watercraft types include boats, ships, yachts, jet skis, and canoes.
Types of Records in ABS
- Stolen boats and parts retained for the balance of the year plus four years with various other records stored for 30 days.
Inquiries into ABS
- Inquiries about watercraft require registration number, engine number, or hull number.
Automated Property System (APS)
- APS holds records for serialized property including stolen, lost, or found items.
Available Information in APS
- Covers stolen, lost, found, held, or bought items, and includes nonserialized property like jewelry.
Types of Property Included in APS
- Encompasses categories like bicycles, furniture, livestock, musical instruments, and non-serialized property.
Types of Property Records Included in APS
- Property records have specific retention periods, with stolen credit cards retained for six months and other property for three years.
Inquiries into APS
- Requires identification through name and date of birth or serial number.
Automated Firearms System (AFS)
- AFS maintains serialized firearm records, including law enforcement and historical records.
Law Enforcement Status Records
- Firearm status records such as stolen or evidence are retained indefinitely, while others have specific periods.
Historical Records in AFS
- Historical records associated with individuals have varying retention periods, including dealer records indefinitely retained.
Types of Firearms Included in AFS
- Categorized by types such as pistols, rifles, shotguns, and machine guns with specific codes.
Categories of Firearms in AFS
- Firearms are categorized by mechanism types, including automatic, revolver, bolt action, etc.
Inquiries into AFS
- Requires serial number, make, or caliber for law enforcement records, and additional details for historical records.
Mental Health Firearms Prohibition System (MHFPS)
- MHFPS tracks individuals prohibited from firearm possession due to mental health reasons.
Prohibitions
- Result from voluntary/involuntary commitments, threats reported by therapists, or court judgments on mental competency.
Inquiries into MHFPS
- Access is restricted and allowed only during relevant criminal investigations.
DMV Databases
- DMV files serve law enforcement for vehicle-related investigations and include several automated databases.
Driver's License/Identification Card Database
- Maintains records of licensed drivers, unlicensed arrested individuals, and ID card holders.
Available Information in Driver's Database
- Contains crucial details such as license number, status of driving privileges, legal history, and accident records.
Inquiries into Driver's Database
- Require the last name, first name, with optional details like middle initial or date of birth for narrowing results.
Vehicle/Vessel Registration Database
- VVRD tracks vehicles and vessels, updated with renewals and ownership changes.
Available Information VVRD
- Includes license plate numbers, descriptions, owner details, and ownership status.
DOJ Stop, Restraint, and Referral
- Flags in DMV records indicate stolen vehicles or parts to prevent their registration.
Inquiries into VVRD
- Require vehicle identification details for accurate search results related to vehicles and vessels.
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