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Questions and Answers
What report is required when there is a change in the unit officer on the same shift for the same alarm?
What report is required when there is a change in the unit officer on the same shift for the same alarm?
Which report is automatically generated after completing the Basic/Incident Report?
Which report is automatically generated after completing the Basic/Incident Report?
What does 'Cancelled En Route' indicate regarding an incident?
What does 'Cancelled En Route' indicate regarding an incident?
What type of report is completed for MDFR non-sworn personnel injured or killed while on duty?
What type of report is completed for MDFR non-sworn personnel injured or killed while on duty?
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Which application allows MDFR to gauge productivity and assist with strategic planning?
Which application allows MDFR to gauge productivity and assist with strategic planning?
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Which report is used to track daily activity for each unit?
Which report is used to track daily activity for each unit?
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What report is being developed for non-department personnel injured at a fire scene?
What report is being developed for non-department personnel injured at a fire scene?
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What is the primary purpose of the Electronic Log (e-Log)?
What is the primary purpose of the Electronic Log (e-Log)?
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Which report requires information on hazardous materials released at an incident?
Which report requires information on hazardous materials released at an incident?
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What must a Safety Officer Report include during an incident?
What must a Safety Officer Report include during an incident?
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What is required of a firefighter casualty report?
What is required of a firefighter casualty report?
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Which report must include a narrative written in the past tense?
Which report must include a narrative written in the past tense?
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Which of the following is NOT a requirement for a structure fire report?
Which of the following is NOT a requirement for a structure fire report?
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What is the main purpose of the Fire Exposure Report?
What is the main purpose of the Fire Exposure Report?
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What information is crucial to record in a firefighter casualty report?
What information is crucial to record in a firefighter casualty report?
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How should reports be checked and verified for submission?
How should reports be checked and verified for submission?
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Which report captures the area of origin and cause of ignition?
Which report captures the area of origin and cause of ignition?
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What does the acronym ePCR stand for in fire reporting?
What does the acronym ePCR stand for in fire reporting?
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What defines a 'pending report'?
What defines a 'pending report'?
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What's an important aspect to include in a Water Rescue Report?
What's an important aspect to include in a Water Rescue Report?
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What is the role of the 14DM incident type?
What is the role of the 14DM incident type?
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What should an officer do if their unit does not appear in the 'unit number' dropdown?
What should an officer do if their unit does not appear in the 'unit number' dropdown?
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When must all reports be completed and submitted by the unit officers?
When must all reports be completed and submitted by the unit officers?
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What action should an officer take if their unit's report does not appear under the pending report column?
What action should an officer take if their unit's report does not appear under the pending report column?
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Which type of report can only be completed by the responding officer?
Which type of report can only be completed by the responding officer?
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If a unit is cancelled on an alarm ringing, what is required of them?
If a unit is cancelled on an alarm ringing, what is required of them?
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What is the first step the unit officer must take to close out a report for a cancelled unit?
What is the first step the unit officer must take to close out a report for a cancelled unit?
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Which method is preferred for checking outstanding NFIRS reports?
Which method is preferred for checking outstanding NFIRS reports?
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If an officer submits a report in error, what should they do?
If an officer submits a report in error, what should they do?
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What should be included when selecting the incident type?
What should be included when selecting the incident type?
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What is the maximum time frame for reviewing outstanding reports using the NFIRS tab in the CAR?
What is the maximum time frame for reviewing outstanding reports using the NFIRS tab in the CAR?
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What must the officer do if their alarm type has an incorrect location?
What must the officer do if their alarm type has an incorrect location?
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What should be done if a report appears to need additional fields after selecting an incident type?
What should be done if a report appears to need additional fields after selecting an incident type?
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What happens if an officer does not comply with the outlined procedures?
What happens if an officer does not comply with the outlined procedures?
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What section must all incidents require the unit officer to complete?
What section must all incidents require the unit officer to complete?
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Which incidents require the completion of the Basic Report?
Which incidents require the completion of the Basic Report?
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What is mandatory documentation for interior fire incidents?
What is mandatory documentation for interior fire incidents?
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Under which circumstances is the Hazardous Material Release necessary?
Under which circumstances is the Hazardous Material Release necessary?
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What order should the narrative for a non-EMS incident report be arranged?
What order should the narrative for a non-EMS incident report be arranged?
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Which of the following components must be included in the report narrative regarding actions taken?
Which of the following components must be included in the report narrative regarding actions taken?
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What should be avoided in the narrative according to documentation guidelines?
What should be avoided in the narrative according to documentation guidelines?
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What information is required about casualties during any incident?
What information is required about casualties during any incident?
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What is an example of an unusual circumstance to document?
What is an example of an unusual circumstance to document?
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What should be done if there are multiple officers present at an incident?
What should be done if there are multiple officers present at an incident?
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When documenting property damage, which statement is correct?
When documenting property damage, which statement is correct?
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What is required for Mixed Use Property in incident documentation?
What is required for Mixed Use Property in incident documentation?
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Which information should be obtained from the person involved in the incident?
Which information should be obtained from the person involved in the incident?
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What action is NOT necessary for the write-up of the incident narrative?
What action is NOT necessary for the write-up of the incident narrative?
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What must be verified regarding the owner of the property?
What must be verified regarding the owner of the property?
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What should be documented if the cause of an incident is undetermined?
What should be documented if the cause of an incident is undetermined?
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Which action is required before leaving the scene of an incident?
Which action is required before leaving the scene of an incident?
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When responding to a false alarm, which detail is NOT necessary to include in the incident narrative?
When responding to a false alarm, which detail is NOT necessary to include in the incident narrative?
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What should be included in the NFIRS Report after a demo/station tour?
What should be included in the NFIRS Report after a demo/station tour?
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What is indicated when 'Fire Investigator Required' is selected in a report?
What is indicated when 'Fire Investigator Required' is selected in a report?
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What should a unit officer do if they receive a notification of outstanding reports?
What should a unit officer do if they receive a notification of outstanding reports?
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What is the responsibility of unit officers regarding e-Logs?
What is the responsibility of unit officers regarding e-Logs?
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What is a crucial element to check when investigating fire alarms?
What is a crucial element to check when investigating fire alarms?
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What actions must be taken if reports are locked and need modification?
What actions must be taken if reports are locked and need modification?
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What should be documented regarding alarm activations during an incident?
What should be documented regarding alarm activations during an incident?
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What is a prohibited action after selecting 'Investigator Required' in a report?
What is a prohibited action after selecting 'Investigator Required' in a report?
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In which scenario is a FF Casualty Report necessary?
In which scenario is a FF Casualty Report necessary?
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Which of the following is part of the unit officer's responsibility during an incident?
Which of the following is part of the unit officer's responsibility during an incident?
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What should a unit officer mark to indicate issues found during a fire alarm investigation?
What should a unit officer mark to indicate issues found during a fire alarm investigation?
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What is the main responsibility of Battalion Chiefs/Bureau OICs regarding outstanding reports?
What is the main responsibility of Battalion Chiefs/Bureau OICs regarding outstanding reports?
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When should Division Chiefs complete an Apparatus Report?
When should Division Chiefs complete an Apparatus Report?
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Which report is generated when a unit is dispatched as a single company on a call?
Which report is generated when a unit is dispatched as a single company on a call?
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What should a first-arriving Suppression unit complete at a multi-unit call involving a fire with an injury?
What should a first-arriving Suppression unit complete at a multi-unit call involving a fire with an injury?
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What happens if a unit is cancelled on scene by police?
What happens if a unit is cancelled on scene by police?
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If Air Rescue is dispatched as a single unit, what report are they required to complete?
If Air Rescue is dispatched as a single unit, what report are they required to complete?
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Who is responsible for completing an FF Casualty Report when there is an injured firefighter?
Who is responsible for completing an FF Casualty Report when there is an injured firefighter?
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In which scenario is the first-arriving unit required to notify the officer of the Basic/Incident Report about an injury after it has been completed?
In which scenario is the first-arriving unit required to notify the officer of the Basic/Incident Report about an injury after it has been completed?
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What is required if multiple units are dispatched to a fire with a firefighter injury?
What is required if multiple units are dispatched to a fire with a firefighter injury?
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When multiple officers are on the same unit during an incident, what should the relieving officer complete?
When multiple officers are on the same unit during an incident, what should the relieving officer complete?
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Study Notes
Reporting Policies and Procedures
- Miami-Dade Fire Rescue (MDFR) mandates reporting all incidents to the State of Florida.
- Various types of reports must be completed based on incident circumstances and staffing changes.
Types of Reports
- Addendum Report: Required when a unit officer changes during the same shift for the same alarm.
- Apparatus Report: Automatically generated after a Basic/Incident Report is completed, containing specific data for each apparatus involved.
- Basic/Incident Report: Mandatory for any unit dispatched to an alarm.
- Cancelled En Route: Indicates an incident cleared before unit arrival.
- Civilian Casualty Report: For injuries or fatalities of non-sworn MDFR personnel or civilians at a fire scene.
- Company Activity Report (CAR): Used to measure productivity and aid in strategic planning for MDFR.
Electronic and Record-Keeping Systems
- Electronic Log (e-Log): Daily report of calls for each unit, accessed via CAR.
- Narrative: Comprehensive account documenting incident details, must be in past tense and use proper grammar.
Safety and Hazard Reporting
- Fire Exposure Report: Required when property is damaged by flames extending from another fire.
- Haz-Mat Report: Detailed account of hazardous material releases that must be completed by Haz-Mat unit officers.
Reporting Precautions
- Pending Report: Any unfinished report started but not completed.
- Updating Report: Existing reports needing modifications should be updated promptly.
NFIRS Procedure Requirements
- All fire alarm dispatches necessitate a NFIRS report.
- Reports may be completed on multiple platforms including Mobile Computer Units (MCU) and tablets.
- Officers must verify report completion via e-Log before shift end.
Report Deletion and Correction
- If a report is erroneously submitted, the original creator must delete it to allow appropriate officers to file their reports.
General Reporting Guidelines
- Incident Location: Must verify the correct address, reflecting where the incident truly occurred.
- Incident Type: Defined based on the situation found, not just the dispatch signal.
- Action Taken: All actions during the incident must be documented.
- Estimated Dollar Loss: Required for fire incidents.
- Casualties: Must document injuries or fatalities resulting from incidents.
Narrative Reporting Structure
- Narratives should order information as follows: observations, actions taken, unusual circumstances, property damage, advice given, cause of the incident.
- Documentation must include all actions taken and any unusual findings during the incident.
Compliance and Accountability
- Adherence to reporting procedures is essential; failure to comply can lead to disciplinary measures.### Investigation and Scene Management
- Identify causes ruled out during investigations, such as equipment being OFF or unplugged.
- Document handovers of the incident to investigators, specifying the individual in charge.
- Record scene disposition and care of property (e.g., turned over to the owner).
- Referral to other personnel (e.g., fire investigators) must be documented in the NFIRS report.
False Alarms and Alarm Activation
- Provide detailed status of the building upon arrival and any activated devices.
- Include the condition and status of the fire alarm panel.
- Document device or zone in alarm and the location of activated devices (pull stations, detectors).
- Note signs of smoke, fire, construction, or maintenance that may have triggered a false alarm.
- Collect and enter the contact information of the building representative for alarm communications.
Reporting and NFIRS
- Completion of NFIRS Report is mandatory at the conclusion of events like demos or station tours; includes participant data.
- EMS Basic/Apparatus reports should refer to the EMS report at the beginning.
- Once submitted, incident reports are locked and are reviewed for corrections.
- Notifications for outstanding reports are sent to the appropriate officers for action.
Officer and Chief Responsibilities
- Unit Officers must review e-Logs for outstanding reports before shifts end and address locked reports promptly.
- Battalion Chiefs/Bureau Officers-in-Charge complete appropriate reports based on the nature of the dispatch (multi-unit vs. single).
- Division Chiefs personal reports for their divisions and manage overdue report notifications.
NFIRS Completion Guidelines
- Basic/Incident Report is generated whenever a unit is dispatched, regardless of further action.
- In multi-unit dispatch situations, clarify which unit completes Basic/Incident vs. Apparatus Reports based on specific scenarios encountered.
- Ensure accurate reporting during incident changes, including personnel changes and actions taken at the scene.
- All reports must reflect every significant detail regarding the incident for compliance and future reference.
Additional Notes
- Engagement in demos/station tours requires completion of prepared reports detailing educational outreach.
- Reports must be comprehensive enough to support further Code Enforcement actions, especially concerning false alarms.
- Future modifications to the reports are only allowable through Fire Investigation Bureau during specific circumstances.
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Description
This quiz covers the reporting policies of Miami-Dade Fire Rescue, including the requirements for Addendum Reports and Apparatus Reports. Understand the importance of documenting incidents and the specific data needed for each responding apparatus.
