III-E-60 National Fire Incident Reporting System 09/01/2022

Questions and Answers

What report is required when there is a change in the unit officer on the same shift for the same alarm?

Civilian Casualty Report

Apparatus Report

Basic/Incident Report

Addendum Report (correct)

Which report is automatically generated after completing the Basic/Incident Report?

Electronic Log (e-Log)

Company Activity Report (CAR)

Civilian Casualty Report

Apparatus Report (correct)

What does 'Cancelled En Route' indicate regarding an incident?

An incident was cleared before the unit arrived. (correct)

An incident report is filed for a minor incident.

A non-department personnel was injured in the incident.

The responding unit arrives at the scene.

What type of report is completed for MDFR non-sworn personnel injured or killed while on duty?

Civilian Casualty Report Signup and view all the answers

Which application allows MDFR to gauge productivity and assist with strategic planning?

Company Activity Report (CAR) Signup and view all the answers

Which report is used to track daily activity for each unit?

Electronic Log (e-Log) Signup and view all the answers

What report is being developed for non-department personnel injured at a fire scene?

Civilian Casualty Report Signup and view all the answers

What is the primary purpose of the Electronic Log (e-Log)?

To provide a daily list of calls for each unit. Signup and view all the answers

Which report requires information on hazardous materials released at an incident?

Haz-Mat Report Signup and view all the answers

What must a Safety Officer Report include during an incident?

Safety concerns observed during the incident Signup and view all the answers

What is required of a firefighter casualty report?

Report of any firefighter illness or injuries Signup and view all the answers

Which report must include a narrative written in the past tense?

Narrative Report Signup and view all the answers

Which of the following is NOT a requirement for a structure fire report?

List of witnesses at the scene Signup and view all the answers

What is the main purpose of the Fire Exposure Report?

Document damage from a fire that spread Signup and view all the answers

What information is crucial to record in a firefighter casualty report?

Date and time of injury or illness Signup and view all the answers

How should reports be checked and verified for submission?

Using the e-Log and ensuring details are accurate Signup and view all the answers

Which report captures the area of origin and cause of ignition?

Fire Report Signup and view all the answers

What does the acronym ePCR stand for in fire reporting?

Electronic Patient Care Report Signup and view all the answers

What defines a 'pending report'?

A report started but not submitted Signup and view all the answers

What's an important aspect to include in a Water Rescue Report?

Identification of divers involved Signup and view all the answers

What is the role of the 14DM incident type?

To advise FAO of a demo/station tour Signup and view all the answers

What should an officer do if their unit does not appear in the 'unit number' dropdown?

Add their unit to the 'Other Unit No'. Signup and view all the answers

When must all reports be completed and submitted by the unit officers?

Prior to the end of the shift. Signup and view all the answers

What action should an officer take if their unit's report does not appear under the pending report column?

Check the Completed Reports column for their unit. Signup and view all the answers

Which type of report can only be completed by the responding officer?

NFIRS report. Signup and view all the answers

If a unit is cancelled on an alarm ringing, what is required of them?

Submit an incident report if no '07' appears next to their unit. Signup and view all the answers

What is the first step the unit officer must take to close out a report for a cancelled unit?

Select 'Street address' under Location Type. Signup and view all the answers

Which method is preferred for checking outstanding NFIRS reports?

MDFRnet=>NFIRS=>NFIRS Admin & Missing Reports. Signup and view all the answers

If an officer submits a report in error, what should they do?

Delete the erroneous report. Signup and view all the answers

What should be included when selecting the incident type?

The situation found, not the dispatch signal. Signup and view all the answers

What is the maximum time frame for reviewing outstanding reports using the NFIRS tab in the CAR?

Fourteen days. Signup and view all the answers

What must the officer do if their alarm type has an incorrect location?

Select the correct address and verify accuracy. Signup and view all the answers

What should be done if a report appears to need additional fields after selecting an incident type?

Complete the suggested fields. Signup and view all the answers

What happens if an officer does not comply with the outlined procedures?

They may be coached or counseled. Signup and view all the answers

What section must all incidents require the unit officer to complete?

MDFR Requirements Signup and view all the answers

Which incidents require the completion of the Basic Report?

All types of incidents Signup and view all the answers

What is mandatory documentation for interior fire incidents?

Detector status Signup and view all the answers

Under which circumstances is the Hazardous Material Release necessary?

Only for Haz-Mat calls Signup and view all the answers

What order should the narrative for a non-EMS incident report be arranged?

Observations, Actions, Unusual Circumstances Signup and view all the answers

Which of the following components must be included in the report narrative regarding actions taken?

Specific equipment used Signup and view all the answers

What should be avoided in the narrative according to documentation guidelines?

Technical fire rescue terminology Signup and view all the answers

What information is required about casualties during any incident?

Capture number of injuries and notify FAO if applicable Signup and view all the answers

What is an example of an unusual circumstance to document?

Signs of forced entry in structure Signup and view all the answers

What should be done if there are multiple officers present at an incident?

The initial officer completes the report and the relieving officer an Addendum Signup and view all the answers

When documenting property damage, which statement is correct?

Extent of damage should be described without unnecessary details Signup and view all the answers

What is required for Mixed Use Property in incident documentation?

Mandatory documentation for all incidents Signup and view all the answers

Which information should be obtained from the person involved in the incident?

Name and address Signup and view all the answers

What action is NOT necessary for the write-up of the incident narrative?

Including personal feelings about the incident Signup and view all the answers

What must be verified regarding the owner of the property?

Their name and address if available Signup and view all the answers

What should be documented if the cause of an incident is undetermined?

Causes that have been ruled out Signup and view all the answers

Which action is required before leaving the scene of an incident?

Document any notifications made Signup and view all the answers

When responding to a false alarm, which detail is NOT necessary to include in the incident narrative?

Name of the property owner Signup and view all the answers

What should be included in the NFIRS Report after a demo/station tour?

Completion of specific sections regarding participation Signup and view all the answers

What is indicated when 'Fire Investigator Required' is selected in a report?

Modifications cannot be made without contacting the Bureau Signup and view all the answers

What should a unit officer do if they receive a notification of outstanding reports?

Notify the respective Battalion Chief for resolution Signup and view all the answers

What is the responsibility of unit officers regarding e-Logs?

Verify unit reports before the end of their shift Signup and view all the answers

What is a crucial element to check when investigating fire alarms?

Presence of active construction nearby Signup and view all the answers

What actions must be taken if reports are locked and need modification?

Contact the appropriate Battalion Chief Signup and view all the answers

What should be documented regarding alarm activations during an incident?

Actions taken to restore the alarm system Signup and view all the answers

What is a prohibited action after selecting 'Investigator Required' in a report?

Modifying information in the report Signup and view all the answers

In which scenario is a FF Casualty Report necessary?

For any firefighter suffering from illness or injury Signup and view all the answers

Which of the following is part of the unit officer's responsibility during an incident?

To ensure all reports are verified and completed Signup and view all the answers

What should a unit officer mark to indicate issues found during a fire alarm investigation?

Request Investigation box Signup and view all the answers

What is the main responsibility of Battalion Chiefs/Bureau OICs regarding outstanding reports?

They should ensure all outstanding reports are completed prior to the end of their shift. Signup and view all the answers

When should Division Chiefs complete an Apparatus Report?

Whenever they arrive on an incident. Signup and view all the answers

Which report is generated when a unit is dispatched as a single company on a call?

A Basic/Incident Report and an Apparatus Report. Signup and view all the answers

What should a first-arriving Suppression unit complete at a multi-unit call involving a fire with an injury?

A Basic/Incident Report. Signup and view all the answers

What happens if a unit is cancelled on scene by police?

They must complete a Basic/Incident Report. Signup and view all the answers

If Air Rescue is dispatched as a single unit, what report are they required to complete?

A Basic/Incident Report. Signup and view all the answers

Who is responsible for completing an FF Casualty Report when there is an injured firefighter?

The Company Officer of the injured firefighter's unit. Signup and view all the answers

In which scenario is the first-arriving unit required to notify the officer of the Basic/Incident Report about an injury after it has been completed?

For injuries to a firefighter after the Basic Report is finalized. Signup and view all the answers

What is required if multiple units are dispatched to a fire with a firefighter injury?

The first-arriving Suppression unit completes the Basic/Incident Report and all others complete Apparatus Reports. Signup and view all the answers

When multiple officers are on the same unit during an incident, what should the relieving officer complete?

An Addendum Report explaining their actions. Signup and view all the answers

Study Notes

Reporting Policies and Procedures

Miami-Dade Fire Rescue (MDFR) mandates reporting all incidents to the State of Florida.
Various types of reports must be completed based on incident circumstances and staffing changes.

Types of Reports

Addendum Report: Required when a unit officer changes during the same shift for the same alarm.
Apparatus Report: Automatically generated after a Basic/Incident Report is completed, containing specific data for each apparatus involved.
Basic/Incident Report: Mandatory for any unit dispatched to an alarm.
Cancelled En Route: Indicates an incident cleared before unit arrival.
Civilian Casualty Report: For injuries or fatalities of non-sworn MDFR personnel or civilians at a fire scene.
Company Activity Report (CAR): Used to measure productivity and aid in strategic planning for MDFR.

Electronic and Record-Keeping Systems

Electronic Log (e-Log): Daily report of calls for each unit, accessed via CAR.
Narrative: Comprehensive account documenting incident details, must be in past tense and use proper grammar.

Safety and Hazard Reporting

Fire Exposure Report: Required when property is damaged by flames extending from another fire.
Haz-Mat Report: Detailed account of hazardous material releases that must be completed by Haz-Mat unit officers.

Reporting Precautions

Pending Report: Any unfinished report started but not completed.
Updating Report: Existing reports needing modifications should be updated promptly.

NFIRS Procedure Requirements

All fire alarm dispatches necessitate a NFIRS report.
Reports may be completed on multiple platforms including Mobile Computer Units (MCU) and tablets.
Officers must verify report completion via e-Log before shift end.

Report Deletion and Correction

If a report is erroneously submitted, the original creator must delete it to allow appropriate officers to file their reports.

General Reporting Guidelines

Incident Location: Must verify the correct address, reflecting where the incident truly occurred.
Incident Type: Defined based on the situation found, not just the dispatch signal.
Action Taken: All actions during the incident must be documented.
Estimated Dollar Loss: Required for fire incidents.
Casualties: Must document injuries or fatalities resulting from incidents.

Narrative Reporting Structure

Narratives should order information as follows: observations, actions taken, unusual circumstances, property damage, advice given, cause of the incident.
Documentation must include all actions taken and any unusual findings during the incident.

Compliance and Accountability

Adherence to reporting procedures is essential; failure to comply can lead to disciplinary measures.### Investigation and Scene Management
Identify causes ruled out during investigations, such as equipment being OFF or unplugged.
Document handovers of the incident to investigators, specifying the individual in charge.
Record scene disposition and care of property (e.g., turned over to the owner).
Referral to other personnel (e.g., fire investigators) must be documented in the NFIRS report.

False Alarms and Alarm Activation

Provide detailed status of the building upon arrival and any activated devices.
Include the condition and status of the fire alarm panel.
Document device or zone in alarm and the location of activated devices (pull stations, detectors).
Note signs of smoke, fire, construction, or maintenance that may have triggered a false alarm.
Collect and enter the contact information of the building representative for alarm communications.

Reporting and NFIRS

Completion of NFIRS Report is mandatory at the conclusion of events like demos or station tours; includes participant data.
EMS Basic/Apparatus reports should refer to the EMS report at the beginning.
Once submitted, incident reports are locked and are reviewed for corrections.
Notifications for outstanding reports are sent to the appropriate officers for action.

Officer and Chief Responsibilities

Unit Officers must review e-Logs for outstanding reports before shifts end and address locked reports promptly.
Battalion Chiefs/Bureau Officers-in-Charge complete appropriate reports based on the nature of the dispatch (multi-unit vs. single).
Division Chiefs personal reports for their divisions and manage overdue report notifications.

NFIRS Completion Guidelines

Basic/Incident Report is generated whenever a unit is dispatched, regardless of further action.
In multi-unit dispatch situations, clarify which unit completes Basic/Incident vs. Apparatus Reports based on specific scenarios encountered.
Ensure accurate reporting during incident changes, including personnel changes and actions taken at the scene.
All reports must reflect every significant detail regarding the incident for compliance and future reference.

Additional Notes

Engagement in demos/station tours requires completion of prepared reports detailing educational outreach.
Reports must be comprehensive enough to support further Code Enforcement actions, especially concerning false alarms.
Future modifications to the reports are only allowable through Fire Investigation Bureau during specific circumstances.

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Description

This quiz covers the reporting policies of Miami-Dade Fire Rescue, including the requirements for Addendum Reports and Apparatus Reports. Understand the importance of documenting incidents and the specific data needed for each responding apparatus.