Importance of Job Analysis and Writing Job Descriptions

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Questions and Answers

What is the primary purpose of a job analysis?

To identify work activities and requirements

What is the main outcome of a job analysis?

A list of job activities and requirements

What is the Peter Principle related to?

Promoting employees to their highest level of incompetence

How can job-related performance appraisals serve as a source of employee training and counseling?

By utilizing job-related categories for accurate appraisals Signup and view all the answers

What is the clear understanding of tasks and competencies needed for employee selection based on?

Job analysis Signup and view all the answers

What is the primary purpose of job classification?

To classify jobs into groups based on similarities in requirements and duties Signup and view all the answers

In job analysis, what is the Ammerman technique used for?

Identifying the objectives and standards to be met by the ideal worker Signup and view all the answers

What is the key goal of most job analyses?

To determine the KSAOs needed to perform the tasks under identified conditions Signup and view all the answers

What is an interesting reason for job descriptions to change over time?

Job crafting - informal changes that employees make in their jobs Signup and view all the answers

What is a key characteristic of task statements in job analysis?

Written at a level that can be read and understood by a person with the same reading ability as the typical job incumbent Signup and view all the answers

What is the main purpose of job analysis?

To establish the foundation for human resources activities Signup and view all the answers

How are job descriptions related to job analysis?

Job descriptions are the result of the job analysis process Signup and view all the answers

What is an interesting but seldom employed use of job analysis?

Determining worker mobility within an organization Signup and view all the answers

How can job analyses contribute to employee training?

By systematically creating training programs based on job activities Signup and view all the answers

What is the Peter Principle related to?

Promoting employees until they reach their highest level of incompetence Signup and view all the answers

What is the primary purpose of job design?

To determine the optimal way in which a job should be performed Signup and view all the answers

Which method of job analysis involves a group of job experts identifying the objectives and standards to be met by the ideal worker?

Interviewing Subject Matter Experts - Ammerman technique Signup and view all the answers

What is an interesting reason for job descriptions to change across time?

Job crafting - informal changes that employees make in their jobs Signup and view all the answers

What is the main goal of most job analyses?

To identify the tasks performed in a job, the conditions under which the tasks are performed, and the KSAOs needed to perform the tasks under the identified conditions Signup and view all the answers

What should task statements in job analysis NOT include?

Tools and equipment used to complete the task Signup and view all the answers

Study Notes

Job Analysis

The primary purpose of a job analysis is to identify the key tasks, duties, and responsibilities associated with a job.
The main outcome of a job analysis is a detailed description of the job, including the tasks, duties, and responsibilities.

Job Classification and Job Design

The primary purpose of job classification is to group jobs into categories based on their similarity in duties, responsibilities, and requirements.
The primary purpose of job design is to create a job that is efficient, effective, and satisfying for the employee.

Job Analysis Techniques

The Ammerman technique is used to identify the tasks and duties associated with a job by observing and recording the activities of an incumbent.
The method of job analysis that involves a group of job experts identifying the objectives and standards to be met by the ideal worker is known as the criterion-based approach.

Job Descriptions

Job descriptions are based on the clear understanding of tasks and competencies needed for employee selection.
Job descriptions are related to job analysis in that they are developed from the results of the job analysis.
Job descriptions change over time due to changes in the job, the organization, or the industry.
Job descriptions change across time due to changes in the job, the organization, or the industry.

Performance Appraisals and Employee Training

Job-related performance appraisals can serve as a source of employee training and counseling by identifying areas for improvement.
Job analyses can contribute to employee training by identifying the skills and knowledge required for the job.

Peter Principle

The Peter Principle is related to the concept of promoting employees to their highest level of incompetence.

Task Statements

A key characteristic of task statements in job analysis is that they should be specific, measurable, achievable, relevant, and time-bound (SMART).
Task statements in job analysis should NOT include information about how to perform the task.

Key Goals

The key goal of most job analyses is to identify the knowledge, skills, and abilities required for the job.
The main goal of most job analyses is to develop a job description that accurately reflects the tasks, duties, and responsibilities of the job.