AP-HIS-209 Accessioning Specimens in CoPathPlus
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Questions and Answers

What is used to verify and maintain specimen identity?

Accession number

What is the purpose of assigning an accession number to each specimen?

The purpose of assigning an accession number to each specimen is to verify and maintain specimen identity throughout the entire process.

True or false: Accession numbers are used to ensure specimen identity throughout the entire process.

True

What is the purpose of assigning a unique accession number to a specimen?

<p>To verify specimen identity</p> Signup and view all the answers

What is needed for the procedure?

<p>Computer with MHS GENESIS and CoPathPlus access, accession labels and printer, and office supplies</p> Signup and view all the answers

What is the first step in the specimen accessioning procedure?

<p>Log into CoPathPlus</p> Signup and view all the answers

What supplies are needed for accessioning specimens?

<p>The supplies needed for accessioning specimens are a computer with MHS GENESIS and CoPathPlus access, accession labels and printer, and office supplies.</p> Signup and view all the answers

True or false: Manual accessioning is performed when CoPathPlus and MHS GENESIS are both down.

<p>True</p> Signup and view all the answers

What should be done if both CoPathPlus and MHS GENESIS are down?

<p>Submit all in-house specimens with SF 515s</p> Signup and view all the answers

How is the patient information entered into the patient database?

<p>The patient information is entered into the patient database as indicated in AP-HIS.A215.</p> Signup and view all the answers

True or false: Labels are generated for both patient specimens and requisitions.

<p>True</p> Signup and view all the answers

What is used during CoPathPlus/MHS GENESIS short-term downtime?

<p>Wait to see if the system comes back up</p> Signup and view all the answers

What must be done for tissue samples received?

<p>Accessioned in CoPathPlus</p> Signup and view all the answers

How is the patient specimen and requisition label/documentation compared prior to labeling?

<p>The patient specimen and requisition label/documentation are compared prior to labeling by comparing the patient accession number, patient last name, first name (first 14 characters), specimen site, DODID, Accession Date, and DOB.</p> Signup and view all the answers

What must be done with tissue samples received?

<p>Accessioned in CoPathPlus</p> Signup and view all the answers

True or false: Accessioning data in CoPathPlus must be done with minimal distractions.

<p>True</p> Signup and view all the answers

When will version 4.0 of CoPathPlus be available?

<p>10-Aug-2022</p> Signup and view all the answers

True or false: Users will be able to access histology case data in CoPathPlus starting 10-Aug-2022.

<p>True</p> Signup and view all the answers

What is the new feature added to the updated version of CoPathPlus?

<p>The new feature added to the updated version of CoPathPlus is the ability to access histology case data in the system.</p> Signup and view all the answers

When will users be able to access histology case data in CoPathPlus?

<p>10-Aug-2022</p> Signup and view all the answers

Study Notes

  • Each specimen is assigned a unique accession number once specimen identity is established.
  • The accession number is used to verify and maintain specimen identity throughout the entire process.
  • Specimens can be computer accessed in CoPathPlus or manually accessed during periods of CoPathPlus and/or MHS GENESIS downtime.
  • Reagents and supplies needed for the procedure are a computer with MHS GENESIS and CoPathPlus access, accession labels and printer, and office supplies.
  • The procedure is as follows:
  • Log into CoPathPlus IAW AP-HIS.211.
  • Enter patient information in the patient database as indicated in AP-HIS.A215.
  • Generate labels for requisitions and specimen containers with the assigned accession number (i.e., BAS18-001).
  • Affix label on patient specimen(s) and requisition after comparing printed label to specimen(s) and requisition label/documentation.
  • Compare the following prior to labeling:
  • Patient Specimen: Patient accession number, patient last name, first name (first 14 characters), specimen site.
  • Requisition/Working Draft: Patient accession number, patient last name, first name (first 14 characters), DODID, Accession Date, DOB.
  • During CoPathPlus/MHS GENESIS short-term downtime, wait to see if the system comes back up.
  • During CoPathPlus/MHS GENESIS long-term downtime, manual accessioning is performed.
  • If both systems are down, all in-house specimens are submitted with SF 515s. For outside specimens, a copy of the specimen information from the shipping list is placed with the corresponding specimen container(s) in a plastic bag.
  • If only CoPathPlus is down, use SF 515s or order printouts from MHS GENESIS to include the list of specimens ordered and clinical history. Outside specimens follow the same procedures as if both systems are down.
  • When CoPathPlus is back up, the on-call technician will accession the cases in CoPathPlus. This must be done very carefully, with minimal distractions, to avoid errors.
  • Any tissue samples received must be accessioned in CoPathPlus.
  • CoPathPlus allows users to access histology case data in the system.
  • The system is updated to version 4.0, which includes new features for accesing histology case data.
  • Starting 10-Aug-2022, users will be able to access histology case data in CoPathPlus.

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