418-8 overtime/court time policy

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Questions and Answers

What is the purpose of the Policy Series 400: Compensation?

To outline the sworn promotional process for Captain & Sergeant

To provide guidelines for overtime compensation in compliance with FLSA and Missouri state law (correct)

To establish guidelines for disciplinary actions

To describe the selection process for vacancies

What is the minimum overtime that will be authorized for a Call Back?

One (1) hour

Two (2) hours

Six (6) hours

Four (4) hours (correct)

What is the purpose of the Grievance Review Process?

To provide guidelines for court time compensation

To outline the disciplinary actions for members

To establish the sworn promotional process for Captain & Sergeant

To resolve disputes and complaints filed by members (correct)

What happens if a member fails to comply with the guidelines within this directive?

The member will be subject to disciplinary actions Signup and view all the answers

What is a Coded Call Back?

When a member works an event that requires a special overtime code Signup and view all the answers

What is the reference for the Timekeeping Procedures?

DM 05-29, 10-17 Signup and view all the answers

What is the purpose of the Disciplinary Actions policy?

To outline the consequences for members who violate department policies Signup and view all the answers

What is the relationship between the Policy Series 400: Compensation and the Fair Labor Standards Act (FLSA)?

The Policy Series 400: Compensation is in compliance with the Fair Labor Standards Act (FLSA) Signup and view all the answers

If a court call back and an overtime call back occur within four hours or less of each other, what action will be taken?

The completed Overtime Voucher-Other Than Court Time and the Court Time Voucher will be sent to Personnel Records Section for entry Signup and view all the answers

Under what condition can a member be authorized overtime for more than one four-hour minimum during the same day?

If it is a coded call back Signup and view all the answers

Which of the following members will be authorized overtime during the suspension period?

Members suspended from duty Signup and view all the answers

On the first day of Daylight Saving Time, who will be given overtime?

Only members who work in excess of eight or ten hours Signup and view all the answers

What happens to a member's overtime voucher in case of a coded call back?

The member will complete the Form 55 P.D. and forward it through their chain-of-command to PRS for entry Signup and view all the answers

Which of the following members will be authorized overtime in accordance with this written directive?

Members not suspended from duty who are required to give a statement to the Internal Affairs Unit Signup and view all the answers

What happens at the end of Daylight Saving Time?

Members on duty at the time D.S.T. ends will not be given overtime Signup and view all the answers

Why will a member not suspended who is required to give a statement to the Internal Affairs Unit be authorized overtime?

In accordance with this written directive Signup and view all the answers

What options are available to members scheduled to work on the date of the examination?

Move a regular day off and receive overtime pay Signup and view all the answers

How can overtime hours worked by Exempt and Non-Exempt members be compensated?

At the discretion of their chain-of-command as either overtime pay or compensatory time Signup and view all the answers

What is the maximum amount of comp time that Exempt and Non-Exempt members with less than one year of service can accumulate?

60 hours Signup and view all the answers

What is the minimum duration of work outside regular scheduled hours to be considered for overtime?

7 minutes Signup and view all the answers

What happens to Exempt and Non-Exempt members who have a comp time balance over the maximum allowed?

They will not be able to earn any additional comp time until their balance is below the maximum Signup and view all the answers

What is the exception to the rule that Exempt Managerial members' approved overtime hours worked must be taken in comp time only?

Exceptions can be made for circumstances or positions determined by the Chief of Police Signup and view all the answers

Which of the following is a condition for approving overtime?

Unusual events beyond the department's control Signup and view all the answers

What is the maximum amount of comp time that Exempt and Non-Exempt members with over one year of service can accumulate?

40 hours Signup and view all the answers

What is the rule for Non-Exempt members conducting department-related business during off-duty hours?

They need prior approval, except in certain circumstances Signup and view all the answers

What happens to Exempt and Non-Exempt members who have a comp time balance over 40 hours and have more than one year of service?

They will not be able to earn any additional comp time until their balance is below 40 hours Signup and view all the answers

What is the rate of overtime pay for Exempt members who conduct department-related business during off-duty hours?

Their regular rate Signup and view all the answers

What is the purpose of the directives 'Selection Process for Vacancies' and 'Sworn Promotional Process for Captain and Sergeant'?

To outline the process for selecting candidates for vacancies and promotions Signup and view all the answers

What is the purpose of the Policy Acknowledgement SyStem (PASS)?

To acknowledge employee understanding of policies Signup and view all the answers

Who is responsible for approving special assignments or activities that require overtime?

Supervisors/commanders Signup and view all the answers

What is the consequence of conducting department-related business during off-duty hours without prior approval?

Disciplinary action is taken Signup and view all the answers

What is the purpose of the Master Index on the Intranet?

To provide access to department policies Signup and view all the answers

What is the term for a period of time that elapses between the beginning and the conclusion of the regular hours of assignment?

Tour of Duty Signup and view all the answers

When are eligible members entitled to receive overtime?

For hours worked on a scheduled day off or in excess of regular tour of duty Signup and view all the answers

Where can a list of Exempt, Non-Exempt, and Exempt-Managerial positions be found?

On the department intranet and with the Human Resources Division Signup and view all the answers

What should members suspended from duty or relieved of duty with/without pay refer to for overtime/court time compensation?

The current written directives, 'Grievance Review Process', 'Disciplinary Actions', and 'Suspension of Members' Signup and view all the answers

What is the purpose of the 'Timekeeping Procedures' document?

To provide guidelines for managing overtime and court time Signup and view all the answers

What is the title of the form used for Court and Overtime Pay Request Verification?

Form 56 P.D.Richard C.Smith Signup and view all the answers

What is the arrangement of this directive for easy reference?

Into Annexes Signup and view all the answers

Who adopted this directive?

The Board of Police Commissioners Signup and view all the answers

Study Notes

Overtime and Court Time Policy

The policy establishes guidelines for overtime compensation in compliance with the Fair Labor Standards Act (FLSA) and Missouri state law.
Failure to comply with the guidelines may result in discipline.

Terminology

Call Back: Occurs when a member is called back to duty while on a regularly scheduled day off, or after more than one hour has elapsed following completion of a tour of duty. Overtime will be authorized for a minimum of four hours or the amount of time the member reported for duty until relieved of duty, whichever is greater.
Coded Call Back: Occurs when a member works an event that requires a special overtime code.
Tour of Duty: A period of time that elapses between the beginning and the conclusion of the regular hours of assignment, when a member is regularly scheduled to be on duty or stationed at a prescribed place.

Policy

Eligible members will receive overtime for hours worked on a scheduled day off or for time worked in excess of the total number of hours of the member's regular tour of duty.
Overtime will be entered into the designated timekeeping system in the same order as they actually occurred.
A list of positions considered Exempt, Non-Exempt, and Exempt-Managerial is on file with the Human Resources Division and posted on the department intranet.

Procedure

Overtime will be paid for all work performed for the benefit of the Department.
The following conditions must be met for approval of overtime:
- Job duties or functions essential to the conduct of department business and which cannot be anticipated in advance or scheduled into regular hours of assignment.
- Unusual events, the occurrence of which is beyond the control of the department or the member and for which overtime is deemed necessary.
- Special assignments or activities required by department policy or approved in advance by a supervisor/commander.

Overtime Compensation

Seven minutes or more in duration of work outside the regular scheduled tour of duty will be submitted and approved for overtime.
Exempt-Managerial and Exempt members are allowed to conduct department related business during off-duty hours.
Non-Exempt members will not conduct department related business during off-duty hours, without prior approval.
Compensable Overtime Rate:
- Exempt and Non-Exempt members' overtime hours worked can be compensated at the discretion of their chain-of-command as either overtime pay or compensatory time (comp time).
- Exempt Managerial members' approved overtime hours worked must be taken in comp time only.

Compensatory Time

Exempt and Non-Exempt members with less than one year of service may accumulate a maximum of sixty hours of comp time during that first year of service.
After the first year of service, the member will not be able to earn more comp time until their comp time balance is below forty hours.
Members with more than one year of service may accumulate a maximum of forty hours of comp time.

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Description

This quiz covers the guidelines for overtime compensation in compliance with the Fair Labor Standards Act (FLSA) and state law, including call back procedures and discipline for non-compliance.