Human Resource Policy: Time and Compensation

Definitions

• Callback: Off-duty employees in non-exempt positions receive compensation for returning to duty status.
• Compensatory Time: Non-exempt employees receive time off instead of overtime pay, with a 120-hour maximum accumulation.
• Exempt Employee: Salaried employees not eligible for overtime pay or compensatory time.
• Non-exempt Employee: Employees eligible for overtime pay or compensatory time for productive hours worked over 40 in a workweek.
• On-Call: A period outside regular working hours where an employee must be available to return to work.
• Productive Time: Time worked, including approved paid leave (except sick leave and vacation time).

Department Policy

• Employees may be required to work beyond regularly scheduled hours or be called back to active duty.
• Refusal to work overtime or failure to report back to work may result in disciplinary action.
• Supervisors can adjust schedules to ensure no more than 40 productive hours are worked in a week.
• Non-exempt employees can choose between overtime pay and compensatory time for productive hours over 40.

Overtime Compensation

• Overtime pay is 1.5 times the regular rate of pay.
• Compensatory time is accrued at 1.5 hours for each hour worked.
• Overtime pay and compensatory time are calculated to the nearest quarter hour.

Overtime Assignment Guidelines

• Employees may be eligible for overtime pay and/or compensatory time for:
  • Employee call-back
  • On-call assignments
  • Court time

Employee Call-Back

• Non-exempt officers receive one hour of compensation at time and one half if called back within one hour of their regularly scheduled shift.
• Non-exempt officers receive a minimum of three hours of compensation at time and one half if called back more than one hour before or after their shift.
• Supervisors can authorize up to three hours of overtime pay for official reasons (e.g., IA/SIU interview).
• Call-backs canceled within 15 minutes or lasting no more than 15 minutes result in 15 minutes of compensation.

On-Call Assignment

• Non-exempt officers receive compensatory time according to the Meet and Confer Agreement.
• Non-exempt civilian employees are compensated according to Department Head and/or City policy.
• On-call employees must:
  • Accept on-call assignments
  • Maintain necessary equipment
  • Respond when called back to work
  • Maintain physical and mental fitness standards
  • Notify supervisors if unable to be on-call due to illness, injury, or other circumstances