18 Questions
Who is responsible for ensuring the meeting room is prepared?
Secretary
What is the primary responsibility of the Chair during a meeting?
Ensuring the correct conduct of the meeting
Who provides financial advice to meeting attendants?
Treasurer
What is the Secretary responsible for in terms of correspondence?
Dealing with correspondence
What is the Treasurer responsible for maintaining?
Adequate cash flow
Who is responsible for sending notices to members?
Secretary
What is the primary purpose of holding meetings in a business setting?
To collect and discuss views of several people
What is the outcome of a meeting in terms of communication?
Minutes and reports are prepared
What type of communication channel does a meeting represent?
Informal oral communication
What is the role of the HR Department in the context of communication?
Facilitating communication between employees
What is a key aspect of a meeting in terms of communication flow?
Two-way communication
What can be a barrier to effective communication in a meeting?
Poor communication climate
What is the correct thing to do when you enter the premises for an interview?
Go to the reception desk, greet the receptionist and clearly state your name and the purpose of your visit
What should you avoid during an interview?
Being arrogant and overconfident
What is the role of the Human Resource Management?
To recruit, train and retain the right people
What should you do at the end of an interview?
Thank the interviewer and reiterate your interest in working with the organization
What is the purpose of sending a follow-up letter after an interview?
To reiterate your interest in working with the organization
What should you do with your cellular phone before entering the premises for an interview?
Switch it off
Study Notes
Meetings and Communication
- Meetings are a principal oral method of communication in business, aiming to collect views of multiple people.
- Meetings can be formal or informal, conveying information through minutes and reports.
Robert's Rules of Order
- Motions include making, seconding, debating, modifying, and amending.
- The order of business typically follows a set structure.
- A sufficient majority and simple majority are used to make decisions.
- A quorum must be established, and membership defined.
- The voting rights of the presiding officer and voting procedures are outlined.
Roles and Functions of Personnel Associated with Meetings
- Chair: responsible for conducting the meeting, ensuring full participation, and following meeting conventions.
- Secretary: responsible for sending notices, preparing the agenda, and recording/transcribing minutes.
- Treasurer: responsible for financial matters, including payments, cash flow, and financial advice.
Human Resource Management
- The role of HRM is to recruit, train, and retain the right people to achieve organizational goals.
Job Interviews
- Important tips for job interviews include:
- Being polite and respectful
- Avoiding distractions like drinks or chewing gum
- Maintaining good posture and eye contact
- Being self-assured but not arrogant
- Staying calm and composed when answering questions
- Following up with a thank-you letter after the interview
This quiz covers the roles and responsibilities of the HR department in various aspects of organizational management, including appraisal, training, staff welfare, and disciplinary procedures.
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