HR Department Role in Organizational Management

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Questions and Answers

Who is responsible for ensuring the meeting room is prepared?

Treasurer

Chair

Meeting Attendants

Secretary (correct)

What is the primary responsibility of the Chair during a meeting?

Managing financial matters

Recording and transcribing minutes

Ensuring the correct conduct of the meeting (correct)

Preparing the agenda

Who provides financial advice to meeting attendants?

Members

Treasurer (correct)

Chair

Secretary

What is the Secretary responsible for in terms of correspondence?

Dealing with correspondence Signup and view all the answers

What is the Treasurer responsible for maintaining?

Adequate cash flow Signup and view all the answers

Who is responsible for sending notices to members?

Secretary Signup and view all the answers

What is the primary purpose of holding meetings in a business setting?

To collect and discuss views of several people Signup and view all the answers

What is the outcome of a meeting in terms of communication?

Minutes and reports are prepared Signup and view all the answers

What type of communication channel does a meeting represent?

Informal oral communication Signup and view all the answers

What is the role of the HR Department in the context of communication?

Facilitating communication between employees Signup and view all the answers

What is a key aspect of a meeting in terms of communication flow?

Two-way communication Signup and view all the answers

What can be a barrier to effective communication in a meeting?

Poor communication climate Signup and view all the answers

What is the correct thing to do when you enter the premises for an interview?

Go to the reception desk, greet the receptionist and clearly state your name and the purpose of your visit Signup and view all the answers

What should you avoid during an interview?

Being arrogant and overconfident Signup and view all the answers

What is the role of the Human Resource Management?

To recruit, train and retain the right people Signup and view all the answers

What should you do at the end of an interview?

Thank the interviewer and reiterate your interest in working with the organization Signup and view all the answers

What is the purpose of sending a follow-up letter after an interview?

To reiterate your interest in working with the organization Signup and view all the answers

What should you do with your cellular phone before entering the premises for an interview?

Switch it off Signup and view all the answers

Study Notes

Meetings and Communication

Meetings are a principal oral method of communication in business, aiming to collect views of multiple people.
Meetings can be formal or informal, conveying information through minutes and reports.

Robert's Rules of Order

Motions include making, seconding, debating, modifying, and amending.
The order of business typically follows a set structure.
A sufficient majority and simple majority are used to make decisions.
A quorum must be established, and membership defined.
The voting rights of the presiding officer and voting procedures are outlined.

Roles and Functions of Personnel Associated with Meetings

Chair: responsible for conducting the meeting, ensuring full participation, and following meeting conventions.
Secretary: responsible for sending notices, preparing the agenda, and recording/transcribing minutes.
Treasurer: responsible for financial matters, including payments, cash flow, and financial advice.

Human Resource Management

The role of HRM is to recruit, train, and retain the right people to achieve organizational goals.

Job Interviews

Important tips for job interviews include:
- Being polite and respectful
- Avoiding distractions like drinks or chewing gum
- Maintaining good posture and eye contact
- Being self-assured but not arrogant
- Staying calm and composed when answering questions
- Following up with a thank-you letter after the interview

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Description

This quiz covers the roles and responsibilities of the HR department in various aspects of organizational management, including appraisal, training, staff welfare, and disciplinary procedures.