Podcast
Questions and Answers
Who is responsible for ensuring the meeting room is prepared?
Who is responsible for ensuring the meeting room is prepared?
- Treasurer
- Chair
- Meeting Attendants
- Secretary (correct)
What is the primary responsibility of the Chair during a meeting?
What is the primary responsibility of the Chair during a meeting?
- Managing financial matters
- Recording and transcribing minutes
- Ensuring the correct conduct of the meeting (correct)
- Preparing the agenda
Who provides financial advice to meeting attendants?
Who provides financial advice to meeting attendants?
- Members
- Treasurer (correct)
- Chair
- Secretary
What is the Secretary responsible for in terms of correspondence?
What is the Secretary responsible for in terms of correspondence?
What is the Treasurer responsible for maintaining?
What is the Treasurer responsible for maintaining?
Who is responsible for sending notices to members?
Who is responsible for sending notices to members?
What is the primary purpose of holding meetings in a business setting?
What is the primary purpose of holding meetings in a business setting?
What is the outcome of a meeting in terms of communication?
What is the outcome of a meeting in terms of communication?
What type of communication channel does a meeting represent?
What type of communication channel does a meeting represent?
What is the role of the HR Department in the context of communication?
What is the role of the HR Department in the context of communication?
What is a key aspect of a meeting in terms of communication flow?
What is a key aspect of a meeting in terms of communication flow?
What can be a barrier to effective communication in a meeting?
What can be a barrier to effective communication in a meeting?
What is the correct thing to do when you enter the premises for an interview?
What is the correct thing to do when you enter the premises for an interview?
What should you avoid during an interview?
What should you avoid during an interview?
What is the role of the Human Resource Management?
What is the role of the Human Resource Management?
What should you do at the end of an interview?
What should you do at the end of an interview?
What is the purpose of sending a follow-up letter after an interview?
What is the purpose of sending a follow-up letter after an interview?
What should you do with your cellular phone before entering the premises for an interview?
What should you do with your cellular phone before entering the premises for an interview?
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Study Notes
Meetings and Communication
- Meetings are a principal oral method of communication in business, aiming to collect views of multiple people.
- Meetings can be formal or informal, conveying information through minutes and reports.
Robert's Rules of Order
- Motions include making, seconding, debating, modifying, and amending.
- The order of business typically follows a set structure.
- A sufficient majority and simple majority are used to make decisions.
- A quorum must be established, and membership defined.
- The voting rights of the presiding officer and voting procedures are outlined.
Roles and Functions of Personnel Associated with Meetings
- Chair: responsible for conducting the meeting, ensuring full participation, and following meeting conventions.
- Secretary: responsible for sending notices, preparing the agenda, and recording/transcribing minutes.
- Treasurer: responsible for financial matters, including payments, cash flow, and financial advice.
Human Resource Management
- The role of HRM is to recruit, train, and retain the right people to achieve organizational goals.
Job Interviews
- Important tips for job interviews include:
- Being polite and respectful
- Avoiding distractions like drinks or chewing gum
- Maintaining good posture and eye contact
- Being self-assured but not arrogant
- Staying calm and composed when answering questions
- Following up with a thank-you letter after the interview
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