HR Data Management Overview

Employee Recreation and Identification

• Employees can be recreated in the system with a new personnel number while retaining the old number as a reference.
• Concurrent employment is recognized through a personal ID for identification.

InfoTypes in HR Systems

• InfoTypes organize HR master data in collections of logically linked data fields.
• Each InfoType is uniquely identified by a four-digit ID, e.g., Addresses (0006).
• Characteristics include sub-types, time-dependency, and maintenance methods: Fast entry, Personnel action, and Single InfoType Maintenance.

SAP HCM Processes

• Eight key processes: Organizational Management, Personnel Administration, Recruitment, Personnel Development, Talent Management, Performance Management, Personnel Controlling, Employee Self-Service, and Manager Self-Service.

Organizational Management

• Models the enterprise structure and analyzes workforce requirements.
• Functions include creation, change, and delimitation of organizational units, jobs, and positions.

Personnel Administration

• Creates and maintains personnel master data, forming the basis for other HR processes.
• Includes plausibility checks to ensure data integrity and automatic history logging for reporting.

Recruitment Process

• Aims to hire qualified personnel through external and internal recruitment.
• Involves developing an applicant database starting from vacancy identification to hiring.
• Utilizes InfoTypes for applicant data management and distinguishes between Global and Vacancy Selection Procedures.

Personnel Development

• Focuses on qualifying employees for current and future roles.
• Records employee qualifications and identifies skill deficits through profile matchups.
• Allows direct bookings for training and tracks qualifications post-training.

Talent Management

• Encompasses career and succession planning, generating development plans.
• Tracks qualifications and suggests training to align with position requirements.
• Differentiates between general development plans for groups and individual plans for specific employees.

Performance Management

• Establishes objectives between the company and employees, evaluating benefits and goal achievement.
• Involves feedback, adjustments in compensation, and planning for future objectives.
• Includes various appraisal stages: In Preparation, In Process, Completed, Approved, and Rejected.

Personnel Controlling

• Facilitates report creation from HR data through standard reports, ad-hoc queries, and advanced business intelligence tools.
• Supports cyclic and spontaneous reporting for comprehensive data analysis.

Employee Self-Service (ESS)

• Web interface allowing employees to manage personal data and access administrative functions.
• Activities include submitting travel expenses, applying for benefits, and updating personal information.

Manager Self-Service (MSS)

• Centralized web platform for managers to access enterprise-wide HR information.
• Functions include hiring, compensation planning, cost control, and personnel management tasks.

This quiz explores the process of recreating an existing employee in the system by using a reference personnel number. It also covers the concept of InfoTypes, which help structure HR master data effectively. Test your knowledge on handling employee data and associated business requirements.