Política de Creación de Empleados

• Document: THU-POT-7.1, version 1.1 dated 14/02/2025, 4 pages
• Subject: Employee Creation Policy

Objective

• Define guidelines for creating employee profiles in the system, ensuring data accuracy and presentation consistency.
• The manual covers guidelines for taking and editing profile photos to project a professional corporate image.

Scope

• Applies to all new company employees.
• Applies to personnel responsible for creating and maintaining system profiles.
• Includes departments involved in validating and editing this data, like Systems, Human Resources, and Marketing.

Description: New Employee Registration Guidelines

• Responsible departments: Human Resources and Systems.
• Audit department: Quality Management.

Employee Name

• Must adhere to the Royal Spanish Academy (RAE) standards: capitalize only the first letter of each name and surname; the rest should be lowercase.
• Correct example: María Antonia Pérez García.
• Incorrect examples: MARÍA ANTONIA PÉREZ GARCÍA or maría antonia pérez garcía.

Employee User Creation

• Exclusively created by the Systems Department to maintain data confidentiality and user access control.

User Account Composition

• Consists of one first name and one last name.
• Correct Example: María Pérez.

Full Name

• Must match the National Registry of Persons (RNP) and the National Identity Document (DNI).

Work Email

• Created exclusively by the Systems Department, using the @meyko.com domain.
• Structure: initial of the first name and full last name.
• If another user has the same email, add the initial of the second last name.
• Example, for María Antonia Pérez García, the first email is [email protected]. Then for Marcela Alicia Pérez Rodríguez, it would be [email protected]. The first to sign up gets antiquity.

Department and Hierarchical Level

• The system should specifically reflect the employee’s area and hierarchical level, including the final position level.
• Example: María Antonia Pérez García would be registered under [General Management / Commercial / Stores].
• Marcela Alicia Pérez Rodríguez would be registered under [General Management / Commercial / Contact Center].

Manager and Instructor Assignment

• Generally, the new employee’s direct manager also serves as their instructor or supervisor.
• This person is responsible for guiding the employee during adaptation and performance reviews.

Expense Approver

• Designated by the Accounting Department to review and approve expense requests.

Absence Approver

• Usually the new employee's direct supervisor.

Guidelines for Employee Profile Pictures

• Responsible Department: Marketing
• Monitoring: Human Resources
• Audit: Quality Management Department
• All profile photos must meet quality standards in attire and presentation.
• The Marketing Department must review and edit photos, per the guidance, before system upload.

General Photography Rules

• Photos must have a uniform black background.
• The Marketing Department reviews photos to ensure compliance with corporate standards.
• Photos not meeting standards will not be included in the system.

Guidelines for Men's Photos

• Attire: Wear a buttoned-up, clean, and ironed company’s white, formal-style shirt.
• Posture and Position:
• The shirt logo must be visible to the camera.
• Hands should be in pants pockets.
• The left shoulder should be closer to the camera for a diagonal pose.
• Accessories: Avoid visible accessories like watches, chains, or bracelets.

Guidelines for Women's Photos

• Attire: Wear a buttoned-up, clean, and ironed white, formal shirt; avoid visible underwear; nude or lined undergarments are recommended.
• Posture and Position:
• The shirt logo must be visible.
• Arms should be crossed in front.
• Left shoulder closer to the camera for a diagonal pose.
• Makeup and Accessories: Avoid excessive makeup or accessories to maintain a professional image.
• Photos should maintain natural posture and appearance.
• Excessive filters or edits significantly altering the original image are forbidden.

Guía para la creación de perfiles de empleados en el sistema, asegurando la precisión de los datos y la coherencia en la presentación. Incluye directrices para la toma y edición de fotos de perfil, proyectando una imagen corporativa profesional. Aplica a todos los nuevos empleados y departamentos involucrados.