HIMT 1135 - Week 15 Flashcards

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Questions and Answers

How are audit trails used in the EHR environment?

Audit trails track every access to data, logging the individual's name, date, time, and action taken.

What should policies and procedures related to privacy comply with?

HIPAA security standards and implementation specifications.

What does control access to protected health information involve?

Identifying which employees should have access to what data.

What is the need and process of risk analysis?

Implementing security measures to reduce risk, starting with a risk assessment. Signup and view all the answers

What is a password management plan?

A plan that mandates changing passwords at specified intervals. Signup and view all the answers

What are common threats encountered when using HIT?

Unauthorized access/disclosure, theft, improper disposal, loss, hacking/intrusion. Signup and view all the answers

What is access control?

A measure that monitors and limits access to documents based on legitimate need. Signup and view all the answers

What are administrative safeguards?

Actions, policies, and procedures required to protect patient health information. Signup and view all the answers

What is an audit trail?

A safeguard that logs the identity of person accessing the system, including the date and time. Signup and view all the answers

How is authentication defined?

It is the means by which the author of an entry into the health record is identified. Signup and view all the answers

What is authorization in healthcare?

A patient's consent to release protected health information. Signup and view all the answers

What are biometrics?

Human characteristics or traits used to validate a user's identity. Signup and view all the answers

What is a breach?

An infraction or violation of the law. Signup and view all the answers

What is breach notification?

A requirement of HIPAA to notify affected parties of a security breach. Signup and view all the answers

What is encryption?

A safeguard that encodes readable text into unreadable characters. Signup and view all the answers

What does a firewall do?

It prevents unauthorized access to a computer network. Signup and view all the answers

What does HIPAA stand for?

Health Insurance Portability and Accountability Act of 1996. Signup and view all the answers

What is the Office of Civil Rights?

A federal agency that enforces civil rights laws and HIPAA regulations. Signup and view all the answers

What is a password?

A word or string of characters used to validate a user's identity. Signup and view all the answers

What does a physical safeguard refer to?

Physical mechanisms for protecting electronic health information from unauthorized access. Signup and view all the answers

What is the Privacy Rule under HIPAA?

A rule that provides patients with rights regarding their protected health information. Signup and view all the answers

What is protected health information?

Health information that can be individually identifiable. Signup and view all the answers

What is risk analysis?

The process of identifying potential security threats to data. Signup and view all the answers

What does the Security Rule state?

It requires administrative, technical, and physical safeguards in healthcare. Signup and view all the answers

What are technical safeguards?

Security measures to protect health information using computer software. Signup and view all the answers

Explain privacy, security, and confidentiality in HIT settings.

Privacy involves patient control, confidentiality restricts access, and security involves safeguards. Signup and view all the answers

Study Notes

EHR Environment and Audit Trails

Audit trails log all data access, including user identity, date, time, and action taken (e.g., modifications, deletions).
System administrators review audit trails to detect suspicious behavior and abnormal system usage.

Privacy Policies and Compliance

Organizations must develop and implement policies to comply with HIPAA security standards and requirements.

Access Control to Protected Health Information

Proper identification of employee access to sensitive data is essential for managing protected health information.

Risk Analysis Process

Organizations must implement security measures to mitigate risks; a comprehensive risk assessment identifies security threats, vulnerabilities, and likelihood of incidents.

Password Management

Regular mandatory password changes are necessary to enhance security protocols.

Common Threats in Health Information Technology (HIT)

Threats include unauthorized access, theft, improper disposal of data, loss of devices, and hacking incidents.

Access Control Measures

Access controls ensure that only individuals with legitimate needs can view or modify documents.

Administrative Safeguards

Policies and procedures in healthcare facilities aim to protect patient health information through established security measures.

Technical Safeguard: Audit Trails

Audit trails function as a technical safeguard, maintaining logs of system access identity, date, and time.

Authentication Methods

Authentication confirms the identity of the health record entry author, utilizing handwritten or electronic signatures, or initials.

Patient Authorization

Authorization represents a patient's consent for the release of protected health information.

Use of Biometrics

Biometrics, including fingerprints and retinal scans, validate user identity for system access.

Breach Definition

A breach refers to any infraction or violation of laws regarding health information.

Breach Notification Requirements

HIPAA mandates notifying affected parties when their protected health information is involved in a security breach.

Encryption as a Safeguard

Encryption transforms readable text into a coded format to protect against unauthorized access, particularly during electronic information transmission.

Firewall Functionality

Firewalls act as security barriers, preventing unauthorized access to computer networks.

Overview of HIPAA

HIPAA (1996) focuses on health insurance coverage protection for individuals and the standardization of healthcare information systems, enforcing privacy and access rules.

Office of Civil Rights Role

This federal agency ensures civil rights laws are followed, enforcing HIPAA privacy and security regulations within healthcare.

Password Definition

A password is a string of characters used to authenticate a user’s identity when accessing a system.

Physical Safeguards

Physical safeguards include infrastructure and environmental protections for electronic health information and its storage systems.

HIPAA Privacy Rule

The Privacy Rule grants patients specific rights related to their protected health information.

Definition of Protected Health Information

Protected health information consists of individual identifiable health data regulated under HIPAA.

Security Rule of HIPAA

The Security Rule mandates administrative, technical, and physical measures to protect health information in healthcare facilities.

Technical Safeguards Overview

HIPAA requires technical measures to ensure data protection, encompassing access controls, audit functions, integrity checks, authentication, and secure transmissions.

Privacy, Security, and Confidentiality in HIT

Privacy allows patient control over information; confidentiality restricts access to authorized individuals; security encompasses safeguards ensuring confidentiality, including administrative, physical, and technical measures like unique login credentials.

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Description

Test your knowledge on audit trails in the EHR environment with these flashcards for HIMT 1135. This quiz helps reinforce your understanding of how audit trails function and their importance in tracking data access and system behavior. Perfect for preparing for your assessments in health information management.