Podcast
Questions and Answers
What should invoices be labeled with?
What should invoices be labeled with?
Staff must stay beyond their scheduled hours if necessary.
Staff must stay beyond their scheduled hours if necessary.
False
What should be done if a staff member misses a punch?
What should be done if a staff member misses a punch?
enter the missed punch into the spreadsheet as soon as possible.
Site leads must ensure all timesheets are submitted on __________.
Site leads must ensure all timesheets are submitted on __________.
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Match the following tasks with their relevant specifics:
Match the following tasks with their relevant specifics:
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What is required when submitting lunch waivers?
What is required when submitting lunch waivers?
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Regular site updates are not necessary for smooth operations.
Regular site updates are not necessary for smooth operations.
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What needs to be included on each invoice?
What needs to be included on each invoice?
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When should missed punches be reported?
When should missed punches be reported?
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Staff are allowed to stay beyond their scheduled hours.
Staff are allowed to stay beyond their scheduled hours.
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What should site leads do regarding timesheet submissions?
What should site leads do regarding timesheet submissions?
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Match the following items related to staff management:
Match the following items related to staff management:
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Site leads must ensure all ______ are submitted on Tuesdays.
Site leads must ensure all ______ are submitted on Tuesdays.
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What should be done if a staff member is out for 3 or more days?
What should be done if a staff member is out for 3 or more days?
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How many trips should each site have including all students?
How many trips should each site have including all students?
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Audits will not happen randomly throughout the year.
Audits will not happen randomly throughout the year.
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Study Notes
Google Classroom Usage
- Upload all paperwork to Google Classroom, ensuring items are placed in the correct folder for easy access.
- Label invoices with the school site and vendor, including account, description, mail to vendor/return to CSD, and date check is needed by.
- Upload pictures of trips monthly, labeling them with the name of the trip.
- Upload additional documents, including enrichment schedules, field trip packages, and parent newsletter and Google calendar updates.
Budget Management
- Account for instructors' time when booking events.
- Spread field trips and events evenly throughout the year, considering past trips and attendance numbers for planning.
- Adjust the number of attendees based on past data.
- Optimize the use of funds, especially with vendors that do not offer refunds.
- Ensure each site has four trips including all students.
- Identify vendors coming to the site this year.
Staff Timesheets
- Staff should report any missed punches and enter them into the spreadsheet.
- Submit lunch waivers when working over six hours.
- Site leads identify who needs to submit and ensure timely submission.
- Monitor and enforce frequent missed punches with staff and issue write-ups if necessary.
- Site leads check missed punches weekly and discuss with staff.
- On Tuesdays, site leads must ensure all timesheets are submitted, or designate someone to handle timesheet submissions if absent.
Inventory Management
- Prepare for surprise audits throughout the year, where items will be randomly selected from the list for verification.
Staff Schedule Time
- Staff should not stay beyond their scheduled hours, and site leads should remind staff nearing their end time to leave.
- Arrange alternative supervision if assistants stay past their time.
- Site leads must plan lunch breaks to ensure coverage.
Time Off or Out for the Day
- Inform in advance of any planned days off and notify if staff will be out for 3 or more days, providing reasons.
Site Updates
- Regularly update on site-specific matters to ensure smooth operations.
Google Classroom Usage Overview
- Upload all documentation to Google Classroom; organize items into appropriate folders for easy access.
- Invoices must include:
- Account and description
- Mailing instructions to vendor or return to CSD
- Deadline for check requirement
- Monthly upload of trip pictures, labeled by trip name.
- Additional documents to include:
- Enrichment schedules
- Field trip packages
- Updates for parent newsletters and Google calendar
Budget
- Consider instructors' time when planning bookings and events.
- Schedule field trips and events evenly across the school year.
- Utilize historical data for planning based on past trip attendance.
- Optimize fund usage with vendors who do not provide refunds.
- Each site should organize four trips covering all students.
- Identify and confirm the vendors that will visit the site this year.
Staff Timesheets
- Staff must promptly report missed punches; these should be documented in the designated spreadsheet.
- Lunch waivers are required for staff working over six hours; site leads are responsible for managing submissions.
- Address repeated missed punches with staff and consider issuing write-ups for persistent issues.
- Site leads should review missed punches weekly and follow up with staff accordingly.
- Timesheet submissions are due on Tuesdays; appoint an alternative in case of site lead absence.
Inventory List
- Be prepared for surprise audits throughout the year; items will be randomly selected for verification.
Staff Schedule Time
- Staff should adhere to scheduled hours and not extend beyond their time.
- Staff nearing their scheduled end time should be reminded to leave.
- Arrange alternative supervision if staff assistants are required to stay past their scheduled time.
- Site leads must ensure lunch breaks are planned adequately for coverage.
Time Off or Out for the Day
- Notify management in advance of any planned time off.
- Inform of absences lasting three or more days, including reason for absence.
Site Updates
- Regularly provide updates on site-specific issues to maintain smooth operational flow.
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Description
Learn how to effectively use Google Classroom for school management, including uploading paperwork, organizing invoices, and documenting trips.
