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Questions and Answers
What should invoices be labeled with?
Staff must stay beyond their scheduled hours if necessary.
False
What should be done if a staff member misses a punch?
enter the missed punch into the spreadsheet as soon as possible.
Site leads must ensure all timesheets are submitted on __________.
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Match the following tasks with their relevant specifics:
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What is required when submitting lunch waivers?
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Regular site updates are not necessary for smooth operations.
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What needs to be included on each invoice?
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When should missed punches be reported?
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Staff are allowed to stay beyond their scheduled hours.
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What should site leads do regarding timesheet submissions?
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Match the following items related to staff management:
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Site leads must ensure all ______ are submitted on Tuesdays.
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What should be done if a staff member is out for 3 or more days?
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How many trips should each site have including all students?
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Audits will not happen randomly throughout the year.
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Study Notes
Google Classroom Usage
- Upload all paperwork to Google Classroom, ensuring items are placed in the correct folder for easy access.
- Label invoices with the school site and vendor, including account, description, mail to vendor/return to CSD, and date check is needed by.
- Upload pictures of trips monthly, labeling them with the name of the trip.
- Upload additional documents, including enrichment schedules, field trip packages, and parent newsletter and Google calendar updates.
Budget Management
- Account for instructors' time when booking events.
- Spread field trips and events evenly throughout the year, considering past trips and attendance numbers for planning.
- Adjust the number of attendees based on past data.
- Optimize the use of funds, especially with vendors that do not offer refunds.
- Ensure each site has four trips including all students.
- Identify vendors coming to the site this year.
Staff Timesheets
- Staff should report any missed punches and enter them into the spreadsheet.
- Submit lunch waivers when working over six hours.
- Site leads identify who needs to submit and ensure timely submission.
- Monitor and enforce frequent missed punches with staff and issue write-ups if necessary.
- Site leads check missed punches weekly and discuss with staff.
- On Tuesdays, site leads must ensure all timesheets are submitted, or designate someone to handle timesheet submissions if absent.
Inventory Management
- Prepare for surprise audits throughout the year, where items will be randomly selected from the list for verification.
Staff Schedule Time
- Staff should not stay beyond their scheduled hours, and site leads should remind staff nearing their end time to leave.
- Arrange alternative supervision if assistants stay past their time.
- Site leads must plan lunch breaks to ensure coverage.
Time Off or Out for the Day
- Inform in advance of any planned days off and notify if staff will be out for 3 or more days, providing reasons.
Site Updates
- Regularly update on site-specific matters to ensure smooth operations.
Google Classroom Usage Overview
- Upload all documentation to Google Classroom; organize items into appropriate folders for easy access.
- Invoices must include:
- Account and description
- Mailing instructions to vendor or return to CSD
- Deadline for check requirement
- Monthly upload of trip pictures, labeled by trip name.
- Additional documents to include:
- Enrichment schedules
- Field trip packages
- Updates for parent newsletters and Google calendar
Budget
- Consider instructors' time when planning bookings and events.
- Schedule field trips and events evenly across the school year.
- Utilize historical data for planning based on past trip attendance.
- Optimize fund usage with vendors who do not provide refunds.
- Each site should organize four trips covering all students.
- Identify and confirm the vendors that will visit the site this year.
Staff Timesheets
- Staff must promptly report missed punches; these should be documented in the designated spreadsheet.
- Lunch waivers are required for staff working over six hours; site leads are responsible for managing submissions.
- Address repeated missed punches with staff and consider issuing write-ups for persistent issues.
- Site leads should review missed punches weekly and follow up with staff accordingly.
- Timesheet submissions are due on Tuesdays; appoint an alternative in case of site lead absence.
Inventory List
- Be prepared for surprise audits throughout the year; items will be randomly selected for verification.
Staff Schedule Time
- Staff should adhere to scheduled hours and not extend beyond their time.
- Staff nearing their scheduled end time should be reminded to leave.
- Arrange alternative supervision if staff assistants are required to stay past their scheduled time.
- Site leads must ensure lunch breaks are planned adequately for coverage.
Time Off or Out for the Day
- Notify management in advance of any planned time off.
- Inform of absences lasting three or more days, including reason for absence.
Site Updates
- Regularly provide updates on site-specific issues to maintain smooth operational flow.
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Description
Learn how to effectively use Google Classroom for school management, including uploading paperwork, organizing invoices, and documenting trips.
