Global Leader Week 9: Advanced Chart Tricks

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Questions and Answers

What is the first step in creating a dynamic chart using a defined name for a spill range?

  • Click the Formulas tab and Define Name (correct)
  • Select the chart type
  • Click the Insert tab
  • Click the Data tab

What symbol is necessary at the end of the defined name to indicate it refers to a spill range?

  • &
  • %
  • # (correct)
  • $

Which range should be selected to create the column chart for dynamic data?

  • F3:F7
  • F2:G6
  • F3:G7 (correct)
  • G2:G7

When replacing the range for Legend Entries in the chart, what must be preserved?

<p>Both the sheet name and defined name (C)</p> Signup and view all the answers

Which functions in Excel 365 allow the dynamic sorting of chart values?

<p>SORT and SORTBY (B)</p> Signup and view all the answers

How will the chart behave when new data is added to the Product_Sales table?

<p>It will automatically update (B)</p> Signup and view all the answers

What is the benefit of using dynamic array formulas in charts?

<p>They allow automatic updates with new data (A)</p> Signup and view all the answers

What is required to sort the category axis in a dynamic chart?

<p>Using the SORT function (C)</p> Signup and view all the answers

What happens to charts when new rows or columns are added to the underlying table?

<p>The charts automatically expand to include the new data. (D)</p> Signup and view all the answers

Which series of steps is correct for creating a clustered column chart using a table?

<p>Select the table data, click the Insert tab, and select the 2D Clustered Column Chart. (C)</p> Signup and view all the answers

How does a chart react to changes in the underlying table range?

<p>It adapts automatically to the new range of the table. (C)</p> Signup and view all the answers

Why can't a dynamic array formula's spill range be directly used for creating a chart?

<p>The chart cannot interpret the range properly. (C)</p> Signup and view all the answers

What is one method to create dynamic chart ranges using array formulas?

<p>Referencing the spill range in a defined name. (C)</p> Signup and view all the answers

What is the consequence of inserting a chart directly from a spill range without defining a name?

<p>The resulting chart will not update if the spill range changes. (B)</p> Signup and view all the answers

What is the purpose of the COUNTIFS function in dynamic chart creation?

<p>To ensure a unique rank for each total value (A)</p> Signup and view all the answers

What is an example of how charts reference their source data when using a table?

<p>They reference the specific range within the worksheet. (C)</p> Signup and view all the answers

Which of the following statements about dynamic charts is true?

<p>Charts can respond to data changes by referencing table data or defined names. (D)</p> Signup and view all the answers

Which function combination is used to order product names and totals by rank?

<p>INDEX and MATCH (A)</p> Signup and view all the answers

How does the ROW function contribute to the INDEX-MATCH formula in cell K3?

<p>It provides the row number for the rank value retrieval (A)</p> Signup and view all the answers

What is a key benefit of using data formatted as a table for dynamic charts?

<p>It allows for automatic updates when new data is added (A)</p> Signup and view all the answers

What can be used in Excel 365 for dynamically sorting values in charts?

<p>SORT and SORTBY functions (B)</p> Signup and view all the answers

What ensures that a unique rank number is applied in the case of tied sales?

<p>Subtracting the count of occurrences from the rank (B)</p> Signup and view all the answers

Which formula is used to return the sales value associated with a specific rank?

<p>=INDEX(Chart_Prep[Total],MATCH(ROW(I1),Chart_Prep[Rank],0)) (A)</p> Signup and view all the answers

What is one method for automatically sorting values without using Excel 365?

<p>Using traditional sorting features in Excel (A)</p> Signup and view all the answers

Dynamic charts can only be created using standard chart types in Excel.

<p>False (B)</p> Signup and view all the answers

The primary advantage of using data formatted as a table for dynamic charts is to ensure automatic updates when new data is added.

<p>True (A)</p> Signup and view all the answers

Dynamic charts cannot change color based on the value of key metrics.

<p>False (B)</p> Signup and view all the answers

Dynamic sorting of chart data can only be achieved using Excel 365.

<p>False (B)</p> Signup and view all the answers

Charts in Excel can present data effectively using only the standard settings provided.

<p>False (B)</p> Signup and view all the answers

A dynamic chart's data can shift over time based on specified criteria.

<p>True (A)</p> Signup and view all the answers

Formulas play a minimal role in enhancing the effectiveness of dynamic charts.

<p>False (B)</p> Signup and view all the answers

The primary goal when creating dynamic charts is to minimize manual tasks and improve accuracy.

<p>True (A)</p> Signup and view all the answers

When new rows or columns are added to a table, the corresponding chart will not automatically update.

<p>False (B)</p> Signup and view all the answers

Dynamic array formulas can be used directly in a chart's source without any additional steps.

<p>False (B)</p> Signup and view all the answers

The chart's data source can sometimes reference a specific cell range instead of a table name.

<p>True (A)</p> Signup and view all the answers

Resizing a table using the blue handle affects the associated chart's data range.

<p>True (A)</p> Signup and view all the answers

A clustered column chart can be created by selecting a dynamic array formula's spill range directly.

<p>False (B)</p> Signup and view all the answers

Charts created from a table source will update with the table data changes without any action needed.

<p>True (A)</p> Signup and view all the answers

All charts can utilize dynamic array formulas directly in their data sources.

<p>False (B)</p> Signup and view all the answers

The amount of data plotted in a chart is unaffected by the range and data in the source table.

<p>False (B)</p> Signup and view all the answers

A hash (#) must be included at the end of the defined name to indicate it refers to a spill range.

<p>True (A)</p> Signup and view all the answers

To sort the values in a dynamic chart automatically, the SORT and SORTBY functions can be utilized in Excel 365.

<p>True (A)</p> Signup and view all the answers

Product_Labels should not include the sheet name when defining the range for the category axis labels in the chart.

<p>False (B)</p> Signup and view all the answers

New data added to the Product_Sales table does not affect the dynamic chart created from it.

<p>False (B)</p> Signup and view all the answers

The Edit button for the Legend Entries must be clicked to replace the source range with a defined name.

<p>True (A)</p> Signup and view all the answers

Using a defined name for a data range in charts simplifies the management of data references during data updates.

<p>True (A)</p> Signup and view all the answers

Excel 365 does not support sorting chart values in descending order automatically.

<p>False (B)</p> Signup and view all the answers

To create a clustered column chart, selecting the range F3:G7 is unnecessary.

<p>False (B)</p> Signup and view all the answers

The formula =SORT(SUMIFS(Product_Sales2[Total], Product_Sales2[Product], UNIQUE(Product_Sales2[Product])), , -1) is used to sum the sales of distinct products in ascending order.

<p>False (B)</p> Signup and view all the answers

SORTBY can be used to sort an array based on another array using the SUMIFS function.

<p>True (A)</p> Signup and view all the answers

Excel 365 users can use the SORT and SORTBY functions, but they are the only methods available for sorting values dynamically.

<p>False (B)</p> Signup and view all the answers

A dynamic chart updates its data automatically when using formulas to prepare the source data.

<p>True (A)</p> Signup and view all the answers

COUNTIFS is used in the ranking formula to ensure that duplicate sales values receive the same rank.

<p>True (A)</p> Signup and view all the answers

The formula =RANK.EQ([@Total],[Total],1) would rank the total values in ascending order.

<p>False (B)</p> Signup and view all the answers

Using separate tables for data, calculations, and reports is considered a bad practice in report creation.

<p>False (B)</p> Signup and view all the answers

The COUNTIFS function cannot be used to create unique ranks in cases of tied values.

<p>False (B)</p> Signup and view all the answers

The INDEX and MATCH combination can be used to order product names and totals by rank.

<p>True (A)</p> Signup and view all the answers

Dynamic charts can only be created using Excel 365 features.

<p>False (B)</p> Signup and view all the answers

Filling down the INDEX-MATCH formula changes the rank number returned based on the row number in the formula.

<p>True (A)</p> Signup and view all the answers

The column chart can be created directly from an unordered table of values.

<p>False (B)</p> Signup and view all the answers

Dynamic array formulas do not contribute to the creation of dynamic chart ranges.

<p>False (B)</p> Signup and view all the answers

A primary benefit of using tables for dynamic charts is to enable manual updates of chart data.

<p>False (B)</p> Signup and view all the answers

Tied sales values result in the same rank being assigned without the influence of any functions.

<p>False (B)</p> Signup and view all the answers

Flashcards

Dynamic Charts

Charts that automatically update when the source data changes.

Table-Linked Charts

Charts connected to a table; chart updates when data in the table changes.

Spill Range

The output range created by dynamic array formulas, often containing a table of results.

Dynamic Array Formulas

Formulas that output multiple results simultaneously, often creating an expansive data range called a spill range.

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Defined Name

A named range linked to a table or formula's result (spill range), allowing to use that name in a chart.

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Chart Source

The data range used to create a chart, directly referencing a table’s range or a defined named range.

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Clusered Column Chart

A chart showing data with vertical bars.

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Chart Update

The chart automatically changes whenever the underlying data is changed.

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Defined Name (in Excel)

A named range of cells used for referencing in formulas and charts.

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Column Chart

A chart that uses vertical bars to display data.

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Select Data Source

A window in Excel used for specifying the data source for a chart.

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Category Axis Labels

Labels that are used to categorize the data in a chart.

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SORT/SORTBY functions

Excel functions for dynamically sorting ranges of data.

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COUNTIFS Function

A function that counts the number of cells that meet multiple criteria within a range. It helps in ensuring unique ranks for tied values in charts.

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Unique Rank

Assigning a distinct ranking position to each value, even if multiple values are identical. This ensures that ties are resolved and each value has its own individual ranking.

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INDEX and MATCH

A combination of Excel functions used to retrieve values from a table based on their corresponding rank or position. INDEX locates the specific value in a range, and MATCH identifies its position.

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ROW Function

Returns the row number of a cell. Helps in dynamically referencing different rows when used within formulas.

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Dynamic Chart Range

A chart's data source that automatically adjusts whenever the source data changes. This ensures the chart always reflects the latest information.

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SORT Function (Excel 365)

This function arranges data in ascending or descending order according to specified criteria. Useful for creating dynamically sorted charts.

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SORTBY Function (Excel 365)

Allows you to arrange data based on multiple criteria, providing more flexibility in creating dynamic charts.

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Dynamic Chart Creation (without Excel 365)

Creating charts with automatically updating ranges without using Excel 365's SORT or SORTBY functions. Requires using other formulas like INDEX and MATCH.

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Why use a dynamic chart?

Dynamic charts save time and avoid errors by automatically updating when data changes, eliminating the need to manually update the chart each time.

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How to create a dynamic chart?

Use a table as the data source for your chart.

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How to create a dynamic chart (without Excel 365)?

Use formulas like INDEX and MATCH to create a range that dynamically updates when the data changes, and then use this dynamic range in your chart.

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Dynamic chart sorting

Using formulas like SORT or SORTBY to automatically sort the data in your chart.

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The Power of Tables

Tables are used to create dynamic charts. They create dynamic ranges that update when data is added or removed.

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Dynamic Chart Sources

Ways to create charts that automatically update when the data changes, using tables or dynamic array formulas.

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Why not directly link a chart to spill ranges?

Charts can't directly use spill ranges as their source because they won't update dynamically when the range changes.

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How to connect a chart to dynamic data?

Use defined names to link the chart to a dynamic array formula's spill range. When the formula updates, the chart automatically refreshes.

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How to create dynamic category labels?

Use a defined name that references the range containing the labels. This ensures the chart categories update when the data changes.

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SORT/SORTBY functions (Excel 365)

Functions used to sort data dynamically. SORT arranges in ascending or descending order, while SORTBY allows sorting based on multiple criteria.

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Automatically Sort Chart Values

Charts can automatically sort their data by using the SORT/SORTBY functions. Data updates dynamically as new information is added.

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Sorting Chart Values (Excel 365)

Using the SORT and SORTBY functions to automatically arrange data in a chart based on specified criteria.

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Sorting Chart Values (Without Excel 365)

Creating a dynamic chart range using formulas like INDEX and MATCH to sort data without using the SORT or SORTBY functions.

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Unique Rank in Charts

Assigning a distinct ranking position to each value in a chart, even if multiple values are identical. Each value gets its own unique rank, ensuring clarity in the chart.

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COUNTIFS Function in Charts

This function counts the number of cells that meet specific criteria within a range. It is useful for creating unique ranks for tied values in charts.

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Chart Source Data

The data range that supplies information to the chart. It can be a table, a named range, or a direct formula result.

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Dynamic Spill Range

The output range created by dynamic array formulas, often containing a table of results. These ranges automatically adjust when the source data changes.

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INDEX and MATCH Functions

Finds specific values within a range by matching their positions. INDEX locates the desired value, and MATCH finds its position in a list.

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Dynamic Chart Creation (no Excel 365)

Creating charts that update automatically without using Excel 365's SORT or SORTBY functions. Uses formulas to dynamically adjust the data range.

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How to create a dynamic chart (no Excel 365)

Use formulas like INDEX and MATCH to create a range that updates dynamically, then link the chart to this range.

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Study Notes

Course Information

  • Course: Global Leader
  • University: YEUNGJIN UNIVERSITY
  • Week: 9
  • Chapter: 4 (1)
  • Lesson: 1. Advanced Chart Tricks (1)
  • Professor: Heejung Yoon

Learning Contents & Objectives

  • Dynamic Charts (1)
  • Dynamic Charts (2)
  • Easiest way for charts to automatically update
  • Creating dynamic chart ranges
  • Chart use in Excel 365
  • Formulas to automatically sort values without Excel 365

Dynamic Charts (1)

  • Everyone uses standard charts, but there is more to explore
  • Combining charts with tables, formulas, formatting, and Power Query will upgrade charts
  • There are books on Excel charts, but this chapter simplifies the topic
  • Power Query and formulas will be used for presentation
  • Key features include: automatically changing key metric colors, dynamically sorting data, time-dependent charts, and creative labels

Dynamic Chart Range with Tables

  • The easiest way to ensure charts update with new data is using tables
  • New rows/columns added to a table automatically expand
  • Using a table as the data source ensures charts update automatically
  • Example table: Sales_Summary with product sales data
  • Outcome: a clustered column chart

Dynamic Charts (1) - Steps for Creating a Chart

    1. Select the table data
    1. Insert tab -> 2D Clustered Column Chart
  • Chart automatically plots data added to the Sales_Summary table

Dynamic Charts (1) - Additional Info

  • Reference dynamic-charts.xlsx file for practical application
  • Manual tasks can be reduced by using dynamic charts
  • Accuracy can improve with automatic data updates

Dynamic Charts (1) - Dynamic Array Formulas

  • Dynamic array formulas are another method for creating dynamic charts
  • Spill ranges from formulas cannot directly be used for charting
  • Create defined names for each spill range.
    • Example: Product_Labels
  • Use the hash symbol (#) in Excel
  • Repeat steps for the G3 spill range, using the name Total_Values.
  • Select range F3:G7,then Insert -> Clustered Column Chart

Dynamic Charts (1) - Next Steps

  • Select a chart then Chart Design -> Select Data to open data source window
  • Use defined names in the chart
  • Edit the Legend Entries to use the name Total_Values.

Dynamic Charts (2) - Automatic Sort

  • Sorting values in charts needs to be dynamic for dynamic ranges
  • Use SORT and SORTBY functions in Excel 365

Dynamic Charts (2) - Example Formula

  • Example formula (uses SUMIFS, UNIQUE, and SORT in Excel) to sort sales in descending order
  • Used for ordering products and sales in a table

Dynamic Charts (2) - Advanced Sorting

  • Formula SORTBY sorts data based on the results of SUMIFS
  • Use the INDEX and MATCH functions to reorder products based on the sorted rank

Dynamic Charts (2) - Further Application

  • Example to use INDEX and MATCH to return data from the ranked table
  • Outcome: new table with data ranked to create a new column chart

Dynamic Charts (2) - Alternative Approaches

  • Use Power Query or PivotTables for grouping, summing, and sorting data for charts

Dynamic Charts (2) - Additional Formula

  • Formula for ranking total sales in the Chart_Prep table
  • Formula uses RANK.EQ, [Total], 0, COUNTIFS, and the relevant columns in the Chart_Prep table

Additional Notes

  • The COUNTIFS function is used to manage tied entries in ranking
  • These steps are useful in creating reports, as separate tables organize data for calculations and reports.
  • Advancements in charting are demonstrated using examples

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