Global Leader Week 9: Advanced Chart Tricks
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What is the first step in creating a dynamic chart using a defined name for a spill range?

  • Click the Formulas tab and Define Name (correct)
  • Select the chart type
  • Click the Insert tab
  • Click the Data tab

    • What symbol is necessary at the end of the defined name to indicate it refers to a spill range?

  • &
  • %
  • # (correct)
  • $

    • Which range should be selected to create the column chart for dynamic data?

  • F3:F7
  • F2:G6
  • F3:G7 (correct)
  • G2:G7

    • When replacing the range for Legend Entries in the chart, what must be preserved?

    <p>Both the sheet name and defined name</p> Signup and view all the answers

    Which functions in Excel 365 allow the dynamic sorting of chart values?

    <p>SORT and SORTBY</p> Signup and view all the answers

    How will the chart behave when new data is added to the Product_Sales table?

    <p>It will automatically update</p> Signup and view all the answers

    What is the benefit of using dynamic array formulas in charts?

    <p>They allow automatic updates with new data</p> Signup and view all the answers

    What is required to sort the category axis in a dynamic chart?

    <p>Using the SORT function</p> Signup and view all the answers

    What happens to charts when new rows or columns are added to the underlying table?

    <p>The charts automatically expand to include the new data.</p> Signup and view all the answers

    Which series of steps is correct for creating a clustered column chart using a table?

    <p>Select the table data, click the Insert tab, and select the 2D Clustered Column Chart.</p> Signup and view all the answers

    How does a chart react to changes in the underlying table range?

    <p>It adapts automatically to the new range of the table.</p> Signup and view all the answers

    Why can't a dynamic array formula's spill range be directly used for creating a chart?

    <p>The chart cannot interpret the range properly.</p> Signup and view all the answers

    What is one method to create dynamic chart ranges using array formulas?

    <p>Referencing the spill range in a defined name.</p> Signup and view all the answers

    What is the consequence of inserting a chart directly from a spill range without defining a name?

    <p>The resulting chart will not update if the spill range changes.</p> Signup and view all the answers

    What is the purpose of the COUNTIFS function in dynamic chart creation?

    <p>To ensure a unique rank for each total value</p> Signup and view all the answers

    What is an example of how charts reference their source data when using a table?

    <p>They reference the specific range within the worksheet.</p> Signup and view all the answers

    Which of the following statements about dynamic charts is true?

    <p>Charts can respond to data changes by referencing table data or defined names.</p> Signup and view all the answers

    Which function combination is used to order product names and totals by rank?

    <p>INDEX and MATCH</p> Signup and view all the answers

    How does the ROW function contribute to the INDEX-MATCH formula in cell K3?

    <p>It provides the row number for the rank value retrieval</p> Signup and view all the answers

    What is a key benefit of using data formatted as a table for dynamic charts?

    <p>It allows for automatic updates when new data is added</p> Signup and view all the answers

    What can be used in Excel 365 for dynamically sorting values in charts?

    <p>SORT and SORTBY functions</p> Signup and view all the answers

    What ensures that a unique rank number is applied in the case of tied sales?

    <p>Subtracting the count of occurrences from the rank</p> Signup and view all the answers

    Which formula is used to return the sales value associated with a specific rank?

    <p>=INDEX(Chart_Prep[Total],MATCH(ROW(I1),Chart_Prep[Rank],0))</p> Signup and view all the answers

    What is one method for automatically sorting values without using Excel 365?

    <p>Using traditional sorting features in Excel</p> Signup and view all the answers

    Dynamic charts can only be created using standard chart types in Excel.

    <p>False</p> Signup and view all the answers

    The primary advantage of using data formatted as a table for dynamic charts is to ensure automatic updates when new data is added.

    <p>True</p> Signup and view all the answers

    Dynamic charts cannot change color based on the value of key metrics.

    <p>False</p> Signup and view all the answers

    Dynamic sorting of chart data can only be achieved using Excel 365.

    <p>False</p> Signup and view all the answers

    Charts in Excel can present data effectively using only the standard settings provided.

    <p>False</p> Signup and view all the answers

    A dynamic chart's data can shift over time based on specified criteria.

    <p>True</p> Signup and view all the answers

    Formulas play a minimal role in enhancing the effectiveness of dynamic charts.

    <p>False</p> Signup and view all the answers

    The primary goal when creating dynamic charts is to minimize manual tasks and improve accuracy.

    <p>True</p> Signup and view all the answers

    When new rows or columns are added to a table, the corresponding chart will not automatically update.

    <p>False</p> Signup and view all the answers

    Dynamic array formulas can be used directly in a chart's source without any additional steps.

    <p>False</p> Signup and view all the answers

    The chart's data source can sometimes reference a specific cell range instead of a table name.

    <p>True</p> Signup and view all the answers

    Resizing a table using the blue handle affects the associated chart's data range.

    <p>True</p> Signup and view all the answers

    A clustered column chart can be created by selecting a dynamic array formula's spill range directly.

    <p>False</p> Signup and view all the answers

    Charts created from a table source will update with the table data changes without any action needed.

    <p>True</p> Signup and view all the answers

    All charts can utilize dynamic array formulas directly in their data sources.

    <p>False</p> Signup and view all the answers

    The amount of data plotted in a chart is unaffected by the range and data in the source table.

    <p>False</p> Signup and view all the answers

    A hash (#) must be included at the end of the defined name to indicate it refers to a spill range.

    <p>True</p> Signup and view all the answers

    To sort the values in a dynamic chart automatically, the SORT and SORTBY functions can be utilized in Excel 365.

    <p>True</p> Signup and view all the answers

    Product_Labels should not include the sheet name when defining the range for the category axis labels in the chart.

    <p>False</p> Signup and view all the answers

    New data added to the Product_Sales table does not affect the dynamic chart created from it.

    <p>False</p> Signup and view all the answers

    The Edit button for the Legend Entries must be clicked to replace the source range with a defined name.

    <p>True</p> Signup and view all the answers

    Using a defined name for a data range in charts simplifies the management of data references during data updates.

    <p>True</p> Signup and view all the answers

    Excel 365 does not support sorting chart values in descending order automatically.

    <p>False</p> Signup and view all the answers

    To create a clustered column chart, selecting the range F3:G7 is unnecessary.

    <p>False</p> Signup and view all the answers

    The formula =SORT(SUMIFS(Product_Sales2[Total], Product_Sales2[Product], UNIQUE(Product_Sales2[Product])), , -1) is used to sum the sales of distinct products in ascending order.

    <p>False</p> Signup and view all the answers

    SORTBY can be used to sort an array based on another array using the SUMIFS function.

    <p>True</p> Signup and view all the answers

    Excel 365 users can use the SORT and SORTBY functions, but they are the only methods available for sorting values dynamically.

    <p>False</p> Signup and view all the answers

    A dynamic chart updates its data automatically when using formulas to prepare the source data.

    <p>True</p> Signup and view all the answers

    COUNTIFS is used in the ranking formula to ensure that duplicate sales values receive the same rank.

    <p>True</p> Signup and view all the answers

    The formula =RANK.EQ([@Total],[Total],1) would rank the total values in ascending order.

    <p>False</p> Signup and view all the answers

    Using separate tables for data, calculations, and reports is considered a bad practice in report creation.

    <p>False</p> Signup and view all the answers

    The COUNTIFS function cannot be used to create unique ranks in cases of tied values.

    <p>False</p> Signup and view all the answers

    The INDEX and MATCH combination can be used to order product names and totals by rank.

    <p>True</p> Signup and view all the answers

    Dynamic charts can only be created using Excel 365 features.

    <p>False</p> Signup and view all the answers

    Filling down the INDEX-MATCH formula changes the rank number returned based on the row number in the formula.

    <p>True</p> Signup and view all the answers

    The column chart can be created directly from an unordered table of values.

    <p>False</p> Signup and view all the answers

    Dynamic array formulas do not contribute to the creation of dynamic chart ranges.

    <p>False</p> Signup and view all the answers

    A primary benefit of using tables for dynamic charts is to enable manual updates of chart data.

    <p>False</p> Signup and view all the answers

    Tied sales values result in the same rank being assigned without the influence of any functions.

    <p>False</p> Signup and view all the answers

    Study Notes

    Course Information

    • Course: Global Leader
    • University: YEUNGJIN UNIVERSITY
    • Week: 9
    • Chapter: 4 (1)
    • Lesson: 1. Advanced Chart Tricks (1)
    • Professor: Heejung Yoon

    Learning Contents & Objectives

    • Dynamic Charts (1)
    • Dynamic Charts (2)
    • Easiest way for charts to automatically update
    • Creating dynamic chart ranges
    • Chart use in Excel 365
    • Formulas to automatically sort values without Excel 365

    Dynamic Charts (1)

    • Everyone uses standard charts, but there is more to explore
    • Combining charts with tables, formulas, formatting, and Power Query will upgrade charts
    • There are books on Excel charts, but this chapter simplifies the topic
    • Power Query and formulas will be used for presentation
    • Key features include: automatically changing key metric colors, dynamically sorting data, time-dependent charts, and creative labels

    Dynamic Chart Range with Tables

    • The easiest way to ensure charts update with new data is using tables
    • New rows/columns added to a table automatically expand
    • Using a table as the data source ensures charts update automatically
    • Example table: Sales_Summary with product sales data
    • Outcome: a clustered column chart

    Dynamic Charts (1) - Steps for Creating a Chart

      1. Select the table data
      1. Insert tab -> 2D Clustered Column Chart
    • Chart automatically plots data added to the Sales_Summary table

    Dynamic Charts (1) - Additional Info

    • Reference dynamic-charts.xlsx file for practical application
    • Manual tasks can be reduced by using dynamic charts
    • Accuracy can improve with automatic data updates

    Dynamic Charts (1) - Dynamic Array Formulas

    • Dynamic array formulas are another method for creating dynamic charts
    • Spill ranges from formulas cannot directly be used for charting
    • Create defined names for each spill range.
      • Example: Product_Labels
    • Use the hash symbol (#) in Excel
    • Repeat steps for the G3 spill range, using the name Total_Values.
    • Select range F3:G7,then Insert -> Clustered Column Chart

    Dynamic Charts (1) - Next Steps

    • Select a chart then Chart Design -> Select Data to open data source window
    • Use defined names in the chart
    • Edit the Legend Entries to use the name Total_Values.

    Dynamic Charts (2) - Automatic Sort

    • Sorting values in charts needs to be dynamic for dynamic ranges
    • Use SORT and SORTBY functions in Excel 365

    Dynamic Charts (2) - Example Formula

    • Example formula (uses SUMIFS, UNIQUE, and SORT in Excel) to sort sales in descending order
    • Used for ordering products and sales in a table

    Dynamic Charts (2) - Advanced Sorting

    • Formula SORTBY sorts data based on the results of SUMIFS
    • Use the INDEX and MATCH functions to reorder products based on the sorted rank

    Dynamic Charts (2) - Further Application

    • Example to use INDEX and MATCH to return data from the ranked table
    • Outcome: new table with data ranked to create a new column chart

    Dynamic Charts (2) - Alternative Approaches

    • Use Power Query or PivotTables for grouping, summing, and sorting data for charts

    Dynamic Charts (2) - Additional Formula

    • Formula for ranking total sales in the Chart_Prep table
    • Formula uses RANK.EQ, [Total], 0, COUNTIFS, and the relevant columns in the Chart_Prep table

    Additional Notes

    • The COUNTIFS function is used to manage tied entries in ranking
    • These steps are useful in creating reports, as separate tables organize data for calculations and reports.
    • Advancements in charting are demonstrated using examples

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    Related Documents

    Week 9, Chapter 4 Lesson 1: Advanced Chart Tricks (1) PDF

    Description

    Explore advanced techniques for creating dynamic charts in Excel 365. This quiz covers enhancing standard charts with tables, formulas, and Power Query for automatic updates and creative presentations. Learn how to sort values and format charts effectively to transform your data visuals.

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