Podcast
Questions and Answers
What is the primary purpose of organizing in a business context?
What is the primary purpose of organizing in a business context?
- To minimize employee interaction and collaboration.
- To create a rigid hierarchy that restricts employee autonomy
- To delegate, coordinate tasks, activities, and resources to achieve organizational objectives. (correct)
- To focus solely on short-term financial gains.
Organizing involves dividing the total workload into activities that are too large for an individual or group to perform comfortably.
Organizing involves dividing the total workload into activities that are too large for an individual or group to perform comfortably.
False (B)
What does 'job specification' explain in the context of organizing?
What does 'job specification' explain in the context of organizing?
Job specification explains what must be done and sets the expected performance standards
____________ involves breaking down a task into smaller units to leverage specialized knowledge and skills for increased productivity.
____________ involves breaking down a task into smaller units to leverage specialized knowledge and skills for increased productivity.
Match each job design alternative with its correct description:
Match each job design alternative with its correct description:
Which of the following best describes 'departmentalization' in the context of organizing?
Which of the following best describes 'departmentalization' in the context of organizing?
In functional departmentalization, departments are structured based on geographic locations alone.
In functional departmentalization, departments are structured based on geographic locations alone.
What is the key factor differentiating product departmentalization from functional departmentalization?
What is the key factor differentiating product departmentalization from functional departmentalization?
____________ departmentalization groups activities based on the areas in which the enterprise operates.
____________ departmentalization groups activities based on the areas in which the enterprise operates.
Match the type of departmentalization with the correct example
Match the type of departmentalization with the correct example
In a matrix organizational structure, an employee typically:
In a matrix organizational structure, an employee typically:
Establishing 'reporting relationships' in organizing primarily involves minimizing lines of communication to increase efficiency.
Establishing 'reporting relationships' in organizing primarily involves minimizing lines of communication to increase efficiency.
Explain the term 'span of management' or 'span of control' in the context of organizational structure.
Explain the term 'span of management' or 'span of control' in the context of organizational structure.
A broad or flat organizational structure typically has ______ management levels and ______ subordinates per manager.
A broad or flat organizational structure typically has ______ management levels and ______ subordinates per manager.
Match the term with the correct description:
Match the term with the correct description:
Which of the following accurately differentiates 'line authority' from 'staff authority'?
Which of the following accurately differentiates 'line authority' from 'staff authority'?
Coordinating activities involves isolating departments to enhance their individual focus and productivity.
Coordinating activities involves isolating departments to enhance their individual focus and productivity.
Why is timing important in coordinating activities within an organization?
Why is timing important in coordinating activities within an organization?
____________ relations develop from regular interactions among individuals and are not defined by the formal organizational structure.
____________ relations develop from regular interactions among individuals and are not defined by the formal organizational structure.
Which of these are factors that influence an organization's structure?
Which of these are factors that influence an organization's structure?
Flashcards
Organising
Organising
Delegating and coordinating tasks, activities, and resources to achieve organizational objectives.
Importance of Organising
Importance of Organising
Detailed analysis of work and resources, dividing workloads, promoting resource use, grouping related tasks, and coordinating activities into a unified whole.
Designing jobs
Designing jobs
Determining employee responsibilities and setting performance standards by breaking tasks into smaller units to utilize specialized skills.
Alternatives to counter boredom
Alternatives to counter boredom
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Departmentalisation
Departmentalisation
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Establishing authority
Establishing authority
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Co-ordinating activities
Co-ordinating activities
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Informal Organisation
Informal Organisation
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Factors Influencing Structure
Factors Influencing Structure
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Reporting relationships
Reporting relationships
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Study Notes
- Organising involves delegating and coordinating tasks, activities, and resources.
- It ensures that organizational objectives are achieved effectively.
- A simple illustration is how children use building blocks, with the approach varying from child to child.
Importance of Organising
- Organising provides a detailed analysis of the work required and the resources needed to meet business goals.
- Organising divides extensive workloads into manageable activities, suitable for individuals or teams.
- It promotes the effective allocation and use of resources.
- Grouping related activities and individual tasks occurs within specialized departments.
- Organising coordinates all business activities into a unified, uniform, and harmonious operation.
Fundamentals of Organising
- Designing jobs involves determining an employee's work-related responsibilities.
- A job specification outlines the activities to be performed and establishes performance standards.
- Specialization divides tasks into smaller units, leveraging specialized knowledge to boost productivity.
Designing Jobs Alternatives
- Job rotation entails systematically moving employees from one job to another to reduce boredom and dissatisfaction from specialization.
- Job enlargement increases the total number of tasks an employee performs to reduce boredom and dissatisfaction from specialization.
- Job enrichment increases the number of tasks and associated responsibilities of an employee to reduce boredom and dissatisfaction from specialization.
- Work teams allow a group to design a work system to perform interrelated tasks.
Grouping Jobs: Departmentalisation
- Organisations can use various organisational structures through departmentalisation
- Functional departmentalisation
- Product departmentalisation
- Location departmentalisation
- Customer departmentalisation
- Matrix organisational structure.
Establishing Reporting Relationships
- Clear and precise reporting lines need to be developed for this process
- It is important to establish the chain of command
- Determine the span of management/control.
Establishing Authority Relationships
- Assigning tasks to staff sections assigns responsibility, authority and accountability
- Responsibility is the duty to perform the task or activity assigned.
- Authority gives the right to command or give orders.
- Line authority has direct control
- Staff authority provides support and advice.
Co-ordinating activities
- Linking the activities of the various departments into a single integrated unit.
- Ensure interdependency between departments and groups within a business to perform their activities
- Effective timing is essential, smaller tasks mesh with each other.
The Informal Organisation
- Consists of interpersonal relations between people not defined by the formal organizational structure.
- Develops from regular interactions among people.
- Informal communication is a much more rapid pace than formal communication
- Promotes teamwork within departments
- it supports the formal organisation.
Factors Influencing Organisational Structure
- The environment in which a business operates, this can be:
- Stable
- Turbulent
- Technology dominated
- Strategy and structure are related
- The size of the business
- Staff employed by the business
- The organisational culture.
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