CBA Articles 13-15 pg. 25-36

Questions and Answers

How many hours of sick leave does a bargaining unit employee earn in a 40-hour workweek per pay period?

6.75 hours

4.62 hours (correct)

3.75 hours

5 hours

What sick leave total is credited to a bargaining unit employee assigned to a 40-hour workweek after 12 continuous months?

168 hours

15 days (correct)

240 hours

120 hours (correct)

What happens to a bargaining unit employee's existing sick leave bank when they switch from a 40-hour week back to a shift assignment?

Only the remaining hours from the existing bank are carried forward

It remains unchanged and the new sick leave allotment is added to it (correct)

It is converted to the shift sick leave total

The existing bank is forfeited altogether

When can a bargaining unit employee not earn sick leave?

During an unpaid leave of absence Signup and view all the answers

What formula is used to determine the available sick time hours when a bargaining unit employee moves from a shift to a 40-hour work week mid-year?

Shift sick hours used divided by remaining hours Signup and view all the answers

How much sick leave do bargaining unit employees assigned to work 24-hour shifts receive annually after their first year?

7 shift days Signup and view all the answers

If a bargaining unit employee is assigned to a 40-hour work week for less than 12 months, how is their sick leave impacted?

They can earn sick leave prorated based on their time worked Signup and view all the answers

What is the maximum sick leave that a bargaining unit employee can have in their existing bank when transitioning to a 40-hour work week?

120 hours plus existing bank Signup and view all the answers

What is one reason sick leave may not be granted?

Injuries sustained while working for the City Signup and view all the answers

What is the required notification time for shift employees calling in sick?

One hour prior to the shift Signup and view all the answers

Under what condition can a father or adoptive parent change their vacation leave to sick leave?

They must become hospitalized. Signup and view all the answers

Which family members are included as immediate family for the purpose of sick leave?

Spouse, children, parents, siblings Signup and view all the answers

What is the minimum charge for sick time usage?

Four hours Signup and view all the answers

When must documentation of illness be submitted for 24-hour shift employees?

Within two shift days of return Signup and view all the answers

What is the maximum sick leave a birth mother can utilize for childbirth?

Sixteen days Signup and view all the answers

What kind of leave may run concurrently with sick leave?

Family and medical leave under FMLA Signup and view all the answers

How many consecutive shift days of absence require a medical statement?

More than two Signup and view all the answers

What must an employee provide if sick leave is used for more than five instances in a calendar year?

Documentation from a medical professional Signup and view all the answers

What happens if sick leave is misused?

It can lead to disciplinary action up to discharge Signup and view all the answers

Which of the following is NOT considered misuse of sick leave?

Taking leave for an illness Signup and view all the answers

What type of personnel may utilize sick leave for the birth or adoption of a child?

Only those assigned to 40-hour workweeks Signup and view all the answers

What can a medical statement indicate when required?

Confirmation of illness and ability to return to work Signup and view all the answers

What type of leave is an employee entitled to for active military service?

Military leave Signup and view all the answers

Which is NOT a requirement for an employee anticipating military leave?

Attend a military briefing Signup and view all the answers

During annual training leave, how is an employee's compensation handled?

Employees receive their regular compensation Signup and view all the answers

What happens to an employee's seniority during military leave?

It continues to accrue Signup and view all the answers

What is the duration of short-term leave without pay an employee can request?

Up to one month Signup and view all the answers

What is the employee's obligation if they do not report back after an approved absence?

They will be considered to have terminated employment Signup and view all the answers

What must employees do to maintain their medical benefits during extended leave?

Assume the total cost of premiums Signup and view all the answers

Under what condition will an employee be unguaranteed reinstatement after a leave exceeding one month?

If the leave exceeds one month in duration Signup and view all the answers

What is true regarding benefits for activated reservists during active military duty?

Regular compensation is received along with continued benefits Signup and view all the answers

Which statement about vacation and sick leave during short-term leave is accurate?

They do not accrue during this period Signup and view all the answers

How does the City address pension contributions during military leave?

City continues to make employer's contributions Signup and view all the answers

What is required for an employee to earn pension service credit for missed military time?

Pay back missed contributions plus interest Signup and view all the answers

What happens to vacation time accrued during military service?

It cannot be used during military service Signup and view all the answers

What benefit does an employee who opts out of the City's medical insurance have upon return to work?

They have the right to return to the insurance plan under COBRA Signup and view all the answers

What is one of the criteria for an employee to qualify for a termination bonus donation to the VEBA?

Be at least 50 years of age on the last day of work Signup and view all the answers

Which is NOT an exception that excludes someone from participating in the VEBA?

They are at least 60 years of age Signup and view all the answers

If an employee does not qualify for the VEBA, where does the termination bonus go?

It is placed into the employee’s 401(a) account Signup and view all the answers

Under what circumstances can an employee use vacation leave beyond normal limitations when on funeral leave?

If the employee has exhausted their vacation leave for the year Signup and view all the answers

How many days of funeral leave are given to employees assigned to a 40-hour workweek?

Five working days Signup and view all the answers

What is the definition of immediate family in the context of funeral leave?

Spouse, parents, children, and others living in the household Signup and view all the answers

Which of the following is NOT a valid reason for an employee to request vacation days in addition to funeral leave?

To attend a close friend’s funeral Signup and view all the answers

What proof must an employee provide to receive pay while on jury duty?

Proof of service including documentation from the court Signup and view all the answers

If an employee is subpoenaed and the City is not a party in the proceedings, what must they do regarding time off?

They must use their accrued paid leave, excluding sick leave Signup and view all the answers

What happens if an employee receives a payment from the court for serving jury duty?

They may keep any payment received from the court Signup and view all the answers

What must an employee do when requested to testify as a witness for the union?

Use their own time for the testimony Signup and view all the answers

What limit affects the amount contributed to an employee’s Section 457 Deferred Compensation plan?

Contribution limits set by the plan Signup and view all the answers

What kind of leave is provided for an employee called for jury duty?

Paid leave Signup and view all the answers

What is the standard workweek for employees entitled to five days of funeral leave?

Forty hours Signup and view all the answers

What is the maximum number of consecutive shift days off that may be selected if the vacation selection includes the assigned Kelly Day?

10 consecutive shift days Signup and view all the answers

What happens if an employee fails to make their pick within 24 hours of notification?

They will be bypassed until all remaining employees have picked Signup and view all the answers

How should vacation schedules be arranged for bargaining unit employees assigned to a 40-hour workweek?

To result in minimal disruption to departmental operations Signup and view all the answers

What is required for an employee to utilize carry over time from the previous year?

It must be approved by the Operations Deputy Fire Chief Signup and view all the answers

Under what condition is prior City service credited to a bargaining unit employee?

Only if they transfer without any break in service Signup and view all the answers

How can accumulated sick leave be converted to vacation leave for employees working a 40-hour workweek?

10 sick leave days convert to one vacation day after 110 days Signup and view all the answers

What happens to an employee's unused vacation time upon separation from employment?

It shall be payable to the employee or their estate Signup and view all the answers

How many shift days of sick leave can fire employees convert to vacation after earning 56 shift days?

Five shift days for one vacation day Signup and view all the answers

What must be included in a verification document for sick leave?

The medical professional's name Signup and view all the answers

Under what condition can an employee advance sick leave after exhausting their accrued sick leave?

If they have been ill for seven calendar days Signup and view all the answers

What is required to be eligible for advanced sick leave?

The employee must apply for disability benefits Signup and view all the answers

What repayment method can an employee choose for advanced sick leave?

Repayment may involve vacation time credit Signup and view all the answers

Which of the following is necessary for a termination bonus upon leaving the City?

Ten years of active service Signup and view all the answers

What happens if an employee dies while in service and has a debt for advanced sick leave?

The debt will be canceled by the City Signup and view all the answers

What is the maximum duration of advanced sick leave after sick leave has been exhausted?

30 calendar days Signup and view all the answers

How is the termination bonus paid when an employee retires?

As an equivalent donation to a health care fund Signup and view all the answers

Which of the following notes is NOT required on a sick leave verification document?

Signature of the medical professional Signup and view all the answers

Upon termination, which of the following is true about accumulated sick leave payout?

It does not exceed 90 days or 720 hours for 40-hour workweek employees Signup and view all the answers

To whom does the repayment of advanced sick leave debt apply if an employee is terminated?

Regardless of whether the termination is voluntary or involuntary Signup and view all the answers

What condition applies for the repayment of advanced sick leave if employment is terminated while there's an outstanding debt?

The employee shall repay it within a period agreed to by the City Signup and view all the answers

For shift employees, what represents the absence threshold for advancing sick leave?

Seven calendar days or two consecutive shift days Signup and view all the answers

What is a prerequisite before any sick leave is advanced?

A signed installment agreement to repay the sick leave Signup and view all the answers

What happens to an employee's benefit accruals if the leave period lasts one month or longer?

They are adjusted by deducting the period of absence. Signup and view all the answers

After how many days of not returning to work is an employee's employment terminated?

Five days. Signup and view all the answers

Employees receiving disability payments under the City’s policy are responsible for the full payment of which benefits after six months?

Medical, dental, and basic life benefits. Signup and view all the answers

What documentation is required from an employee receiving temporary disability payments?

Periodic physician’s statement and updates verifying ongoing disability. Signup and view all the answers

During the first six months of receiving disability payments, what is the responsibility of the employee regarding premium contributions?

Employee is responsible for making their share of the premium contributions on time. Signup and view all the answers

Under which condition might an employee not receive job protection after exhausting the 12 weeks of the Family & Medical Leave Act?

If they are receiving disability benefits from a pension or the City. Signup and view all the answers

What must occur for continued participation in medical, dental, and life insurance plans to be terminated?

The City does not receive timely payment for insurance. Signup and view all the answers

What is the eligibility requirement for receiving temporary disability payments from the City?

Must have been employed for more than one year. Signup and view all the answers

What occurs to unused sick leave or vacation after a disability period ends?

They remain as a credit to the employee. Signup and view all the answers

What happens to service credit toward retirement while an employee is receiving disability pay from the City?

Service credit continues. Signup and view all the answers

Who decides the necessary number of personnel for an honor guard event?

The designated honor guard liaison and the Deputy Chief or his designee. Signup and view all the answers

What is one of the conditions that allow employees receiving disability payments from the Fire Pension Fund to maintain insurance coverage?

The City pays a portion of the costs for the first six months. Signup and view all the answers

What must happen if an employee voluntarily withdraws from insurance coverage?

Participation in the plans will be terminated. Signup and view all the answers

What should happen to vacation accrual during an unpaid leave of absence?

No vacation will accrue during this period. Signup and view all the answers

What is the maximum number of vacation days a Fire Department shift employee can sell back in a year?

Three 24-hour vacation days Signup and view all the answers

Employees who are assigned to a 40-hour work week for more than 12 months will have their vacation time reflected based on what?

Their years of service Signup and view all the answers

How is seniority determined for a Fire Captain?

By time in grade as a captain Signup and view all the answers

Which of the following statements about vacation time for probationary employees is true?

Probationary employees starting between January 1 and June 30 receive 7 days Signup and view all the answers

What percentage of vacation slots should be kept open after the scheduling process is complete?

20% Signup and view all the answers

What happens to vacation hours sold back after the December 31 deadline?

They cannot be reversed Signup and view all the answers

What condition must be met for an employee using vacation leave to switch to sick leave?

The employee must become hospitalized Signup and view all the answers

What is the maximum vacation time a bargaining unit employee assigned to a 40-hour workweek can carry over?

Two years of vacation time Signup and view all the answers

If a bargaining unit member is assigned mid-year to a 40-hour work week, how are their vacation hours affected?

They retain their original shift vacation accrual numbers Signup and view all the answers

When determining vacation slots, what is the formula used to calculate the approximate number of slots needed per shift day?

Total vacation accrual divided by 80% Signup and view all the answers

What is the deadline for vacation sellback to be completed within the calendar year?

December 31 Signup and view all the answers

Which rank has the highest seniority during time off scheduling in the Fire Department?

Fire Captains Signup and view all the answers

What is the requirement for a shift employee to select time off?

They select by rank and seniority Signup and view all the answers

What happens to vacation days used when a holiday falls during the employee’s vacation period?

They will not be charged to vacation pay Signup and view all the answers

Study Notes

Sick Leave Accumulation and Use

Employees on 24-hour shifts earn 7 shift days (168 hours) of sick leave annually, credited on January 1 after their first year.
Those working a 40-hour week earn sick leave at 4.62 hours per pay period leading to 15 days (120 hours) per year.
No sick leave accrues during unpaid leave of absence.

Accrual for 40-Hour Workweek

Employees on a 40-hour workweek for more than 12 consecutive months receive 120 hours of sick leave at the year's start.
Transition back to shift work results in receiving 7 shift days (168 hours).
Employees retain their existing sick leave when shifting from 40-hour to 24-hour work.

Mid-Year Assignments

Transitioning from shift to 40-hour status mid-year adjusts sick leave to 120 hours based on used and remaining sick hours, calculated as a percentage of available sick time.

Authorized Sick Leave Uses

Sick leave can be taken for incapacitation due to illness, personal medical appointments, or caring for an immediate family member, defined broadly to include spouse, children, parents, and others in the household.
Transitioning from vacation to sick leave post-hospital admission is permitted.

Paternity and Maternity Leave

40-hour personnel can take 8 days (64 hours) for paternity/adoption, and birth mothers can use 16 days (128 hours).
24-hour shift employees are entitled to 4 shift days for paternity and 8 shift days for maternity.

Notification Requirements

Shift employees must report illness no later than one hour prior to duty, contacting the Shift Commander.
Sick leave is charged on an hourly basis with a minimum usage of 4 hours.
Availability to return for duty on the same day must be communicated by 1800 hours if an employee reports sick.

Documentation for Sick Leave

Written confirmation from a medical professional is required for:
- Absences over two consecutive shift days.
- More than five instances of absence in one calendar year.
Medical documentation must be submitted within two shift days of returning to work.

Advanced Sick Leave

Employees with over one year of service may receive advanced sick leave after exhausting accrued leave, up to 30 calendar days if absent for seven calendar days.
Advanced leave requires signing a repayment agreement, repaid at half of future sick leave accruals.

Termination Bonus

Upon termination, employees may receive 50% of accrued leave, capped at 45 days (360 hours) or 21 shift days for those leaving in good standing after 10 years of service.
At death, beneficiaries are eligible for a payout of up to 90 days (720 hours) for 40-hour employees and 42 shift days (1008 hours) for 24-hour employees.

Retirement Benefits

Retiring employees may have sick leave converted to a termination bonus for health insurance contributions via VEBA, subject to age and service conditions.

Other Leaves

Funeral Leave allows up to five days for 40-hour employees and two shift days for 24-hour employees, paid without affecting leave balances.
Jury Duty permits paid leave with proof of service, and employees can keep jury pay.
Employees subpoenaed for City-related duties receive paid leave; for personal matters, accrued leave must be used.

Military Leave

Specific entitlements under military leave provisions are recognized, ensuring adherence to statutory obligations.### Military Leave
Full-time employees in the U.S. Armed Forces reserves or Illinois State Militia are entitled to military leave for active service, covering basic, advanced, and annual training.
Employees must register military status with Human Resources, notify their supervisor, and provide official orders when available.
Seniority accrues during military leaves; regular compensation continues during annual training.

Compensation During Military Training

For basic and special/advanced training (up to 60 days), if military pay is less than City compensation, the employee receives their City salary minus military pay.
Employees mobilized under Presidential order maintain regular salary and benefits minus military base pay during active duty.
The City covers life insurance and medical costs for activated reservists, provided the employee pays their share timely.

Pension Contributions

Employees on City payroll maintain pension contributions; non-paycheck employees can purchase service credits for military time missed.
Upon return, employees are credited with vacation and sick leave as if continuously employed, but such leave does not accrue during military absence.

Short-Term Leave

Employees can request up to one month of unpaid leave with prior City approval, retaining their position and status.
Vacation, sick leave, and holiday pay do not accrue during this absence; COBRA coverage remains available at 102% of applicable premiums.

Extended Leave

Requests for unpaid leave up to one year require written submission and approval. Benefits do not accrue during this period.
Employees can assume health and life insurance premium costs during their leave.
If an employee does not return within five days after approved leave, employment is considered terminated unless extraordinary circumstances exist.

Disability Leave

Employees with non-work-related short-term disabilities may receive temporary payments for up to one year after 30 days of inability to work.
Payments are half of the employee’s base pay, requiring a physician’s verification of disability.
After six months of disability payments, the employee is responsible for full insurance costs.

Honor Guard Leave

Members needed for honor guard duties will be relieved from regular duties at City events.

Vacation Policies

Fire Department employees earn vacation after six months of service; no accrual occurs during unpaid leave.
Vacation days are credited annually based on prior year’s service; probationary employees receive pro-rated vacation days based on start date.
Employees assigned to a 40-hour work week for over 12 months switch to appropriate vacation accrual based on service time.

Vacation Usage and Sellback

Shift employees can only carry over two vacation days; 40-hour employees face a two-year accumulation limit.
Employees can sell back up to three shift days or two 40-hour days of vacation before year-end.

Scheduling Vacation

Time-off selection prioritizes by rank and seniority; captains have seniority over lieutenants and firefighters.
A specific number of vacation slots is calculated annually per Battalion to maintain departmental operations and prevent excessive absences.

Credit for Prior Service

Employees transitioning from non-bargaining roles may receive credit for prior City service when determining vacation eligibility.

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Sickleave, other leaves, vacation,