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Questions and Answers
How many hours of sick leave does a bargaining unit employee earn in a 40-hour workweek per pay period?
How many hours of sick leave does a bargaining unit employee earn in a 40-hour workweek per pay period?
What sick leave total is credited to a bargaining unit employee assigned to a 40-hour workweek after 12 continuous months?
What sick leave total is credited to a bargaining unit employee assigned to a 40-hour workweek after 12 continuous months?
What happens to a bargaining unit employee's existing sick leave bank when they switch from a 40-hour week back to a shift assignment?
What happens to a bargaining unit employee's existing sick leave bank when they switch from a 40-hour week back to a shift assignment?
When can a bargaining unit employee not earn sick leave?
When can a bargaining unit employee not earn sick leave?
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What formula is used to determine the available sick time hours when a bargaining unit employee moves from a shift to a 40-hour work week mid-year?
What formula is used to determine the available sick time hours when a bargaining unit employee moves from a shift to a 40-hour work week mid-year?
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How much sick leave do bargaining unit employees assigned to work 24-hour shifts receive annually after their first year?
How much sick leave do bargaining unit employees assigned to work 24-hour shifts receive annually after their first year?
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If a bargaining unit employee is assigned to a 40-hour work week for less than 12 months, how is their sick leave impacted?
If a bargaining unit employee is assigned to a 40-hour work week for less than 12 months, how is their sick leave impacted?
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What is the maximum sick leave that a bargaining unit employee can have in their existing bank when transitioning to a 40-hour work week?
What is the maximum sick leave that a bargaining unit employee can have in their existing bank when transitioning to a 40-hour work week?
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What is one reason sick leave may not be granted?
What is one reason sick leave may not be granted?
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What is the required notification time for shift employees calling in sick?
What is the required notification time for shift employees calling in sick?
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Under what condition can a father or adoptive parent change their vacation leave to sick leave?
Under what condition can a father or adoptive parent change their vacation leave to sick leave?
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Which family members are included as immediate family for the purpose of sick leave?
Which family members are included as immediate family for the purpose of sick leave?
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What is the minimum charge for sick time usage?
What is the minimum charge for sick time usage?
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When must documentation of illness be submitted for 24-hour shift employees?
When must documentation of illness be submitted for 24-hour shift employees?
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What is the maximum sick leave a birth mother can utilize for childbirth?
What is the maximum sick leave a birth mother can utilize for childbirth?
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What kind of leave may run concurrently with sick leave?
What kind of leave may run concurrently with sick leave?
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How many consecutive shift days of absence require a medical statement?
How many consecutive shift days of absence require a medical statement?
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What must an employee provide if sick leave is used for more than five instances in a calendar year?
What must an employee provide if sick leave is used for more than five instances in a calendar year?
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What happens if sick leave is misused?
What happens if sick leave is misused?
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Which of the following is NOT considered misuse of sick leave?
Which of the following is NOT considered misuse of sick leave?
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What type of personnel may utilize sick leave for the birth or adoption of a child?
What type of personnel may utilize sick leave for the birth or adoption of a child?
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What can a medical statement indicate when required?
What can a medical statement indicate when required?
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What type of leave is an employee entitled to for active military service?
What type of leave is an employee entitled to for active military service?
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Which is NOT a requirement for an employee anticipating military leave?
Which is NOT a requirement for an employee anticipating military leave?
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During annual training leave, how is an employee's compensation handled?
During annual training leave, how is an employee's compensation handled?
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What happens to an employee's seniority during military leave?
What happens to an employee's seniority during military leave?
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What is the duration of short-term leave without pay an employee can request?
What is the duration of short-term leave without pay an employee can request?
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What is the employee's obligation if they do not report back after an approved absence?
What is the employee's obligation if they do not report back after an approved absence?
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What must employees do to maintain their medical benefits during extended leave?
What must employees do to maintain their medical benefits during extended leave?
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Under what condition will an employee be unguaranteed reinstatement after a leave exceeding one month?
Under what condition will an employee be unguaranteed reinstatement after a leave exceeding one month?
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What is true regarding benefits for activated reservists during active military duty?
What is true regarding benefits for activated reservists during active military duty?
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Which statement about vacation and sick leave during short-term leave is accurate?
Which statement about vacation and sick leave during short-term leave is accurate?
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How does the City address pension contributions during military leave?
How does the City address pension contributions during military leave?
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What is required for an employee to earn pension service credit for missed military time?
What is required for an employee to earn pension service credit for missed military time?
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What happens to vacation time accrued during military service?
What happens to vacation time accrued during military service?
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What benefit does an employee who opts out of the City's medical insurance have upon return to work?
What benefit does an employee who opts out of the City's medical insurance have upon return to work?
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What is one of the criteria for an employee to qualify for a termination bonus donation to the VEBA?
What is one of the criteria for an employee to qualify for a termination bonus donation to the VEBA?
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Which is NOT an exception that excludes someone from participating in the VEBA?
Which is NOT an exception that excludes someone from participating in the VEBA?
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If an employee does not qualify for the VEBA, where does the termination bonus go?
If an employee does not qualify for the VEBA, where does the termination bonus go?
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Under what circumstances can an employee use vacation leave beyond normal limitations when on funeral leave?
Under what circumstances can an employee use vacation leave beyond normal limitations when on funeral leave?
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How many days of funeral leave are given to employees assigned to a 40-hour workweek?
How many days of funeral leave are given to employees assigned to a 40-hour workweek?
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What is the definition of immediate family in the context of funeral leave?
What is the definition of immediate family in the context of funeral leave?
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Which of the following is NOT a valid reason for an employee to request vacation days in addition to funeral leave?
Which of the following is NOT a valid reason for an employee to request vacation days in addition to funeral leave?
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What proof must an employee provide to receive pay while on jury duty?
What proof must an employee provide to receive pay while on jury duty?
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If an employee is subpoenaed and the City is not a party in the proceedings, what must they do regarding time off?
If an employee is subpoenaed and the City is not a party in the proceedings, what must they do regarding time off?
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What happens if an employee receives a payment from the court for serving jury duty?
What happens if an employee receives a payment from the court for serving jury duty?
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What must an employee do when requested to testify as a witness for the union?
What must an employee do when requested to testify as a witness for the union?
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What limit affects the amount contributed to an employee’s Section 457 Deferred Compensation plan?
What limit affects the amount contributed to an employee’s Section 457 Deferred Compensation plan?
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What kind of leave is provided for an employee called for jury duty?
What kind of leave is provided for an employee called for jury duty?
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What is the standard workweek for employees entitled to five days of funeral leave?
What is the standard workweek for employees entitled to five days of funeral leave?
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What is the maximum number of consecutive shift days off that may be selected if the vacation selection includes the assigned Kelly Day?
What is the maximum number of consecutive shift days off that may be selected if the vacation selection includes the assigned Kelly Day?
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What happens if an employee fails to make their pick within 24 hours of notification?
What happens if an employee fails to make their pick within 24 hours of notification?
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How should vacation schedules be arranged for bargaining unit employees assigned to a 40-hour workweek?
How should vacation schedules be arranged for bargaining unit employees assigned to a 40-hour workweek?
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What is required for an employee to utilize carry over time from the previous year?
What is required for an employee to utilize carry over time from the previous year?
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Under what condition is prior City service credited to a bargaining unit employee?
Under what condition is prior City service credited to a bargaining unit employee?
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How can accumulated sick leave be converted to vacation leave for employees working a 40-hour workweek?
How can accumulated sick leave be converted to vacation leave for employees working a 40-hour workweek?
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What happens to an employee's unused vacation time upon separation from employment?
What happens to an employee's unused vacation time upon separation from employment?
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How many shift days of sick leave can fire employees convert to vacation after earning 56 shift days?
How many shift days of sick leave can fire employees convert to vacation after earning 56 shift days?
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What must be included in a verification document for sick leave?
What must be included in a verification document for sick leave?
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Under what condition can an employee advance sick leave after exhausting their accrued sick leave?
Under what condition can an employee advance sick leave after exhausting their accrued sick leave?
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What is required to be eligible for advanced sick leave?
What is required to be eligible for advanced sick leave?
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What repayment method can an employee choose for advanced sick leave?
What repayment method can an employee choose for advanced sick leave?
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Which of the following is necessary for a termination bonus upon leaving the City?
Which of the following is necessary for a termination bonus upon leaving the City?
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What happens if an employee dies while in service and has a debt for advanced sick leave?
What happens if an employee dies while in service and has a debt for advanced sick leave?
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What is the maximum duration of advanced sick leave after sick leave has been exhausted?
What is the maximum duration of advanced sick leave after sick leave has been exhausted?
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How is the termination bonus paid when an employee retires?
How is the termination bonus paid when an employee retires?
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Which of the following notes is NOT required on a sick leave verification document?
Which of the following notes is NOT required on a sick leave verification document?
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Upon termination, which of the following is true about accumulated sick leave payout?
Upon termination, which of the following is true about accumulated sick leave payout?
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To whom does the repayment of advanced sick leave debt apply if an employee is terminated?
To whom does the repayment of advanced sick leave debt apply if an employee is terminated?
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What condition applies for the repayment of advanced sick leave if employment is terminated while there's an outstanding debt?
What condition applies for the repayment of advanced sick leave if employment is terminated while there's an outstanding debt?
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For shift employees, what represents the absence threshold for advancing sick leave?
For shift employees, what represents the absence threshold for advancing sick leave?
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What is a prerequisite before any sick leave is advanced?
What is a prerequisite before any sick leave is advanced?
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What happens to an employee's benefit accruals if the leave period lasts one month or longer?
What happens to an employee's benefit accruals if the leave period lasts one month or longer?
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After how many days of not returning to work is an employee's employment terminated?
After how many days of not returning to work is an employee's employment terminated?
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Employees receiving disability payments under the City’s policy are responsible for the full payment of which benefits after six months?
Employees receiving disability payments under the City’s policy are responsible for the full payment of which benefits after six months?
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What documentation is required from an employee receiving temporary disability payments?
What documentation is required from an employee receiving temporary disability payments?
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During the first six months of receiving disability payments, what is the responsibility of the employee regarding premium contributions?
During the first six months of receiving disability payments, what is the responsibility of the employee regarding premium contributions?
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Under which condition might an employee not receive job protection after exhausting the 12 weeks of the Family & Medical Leave Act?
Under which condition might an employee not receive job protection after exhausting the 12 weeks of the Family & Medical Leave Act?
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What must occur for continued participation in medical, dental, and life insurance plans to be terminated?
What must occur for continued participation in medical, dental, and life insurance plans to be terminated?
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What is the eligibility requirement for receiving temporary disability payments from the City?
What is the eligibility requirement for receiving temporary disability payments from the City?
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What occurs to unused sick leave or vacation after a disability period ends?
What occurs to unused sick leave or vacation after a disability period ends?
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What happens to service credit toward retirement while an employee is receiving disability pay from the City?
What happens to service credit toward retirement while an employee is receiving disability pay from the City?
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Who decides the necessary number of personnel for an honor guard event?
Who decides the necessary number of personnel for an honor guard event?
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What is one of the conditions that allow employees receiving disability payments from the Fire Pension Fund to maintain insurance coverage?
What is one of the conditions that allow employees receiving disability payments from the Fire Pension Fund to maintain insurance coverage?
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What must happen if an employee voluntarily withdraws from insurance coverage?
What must happen if an employee voluntarily withdraws from insurance coverage?
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What should happen to vacation accrual during an unpaid leave of absence?
What should happen to vacation accrual during an unpaid leave of absence?
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What is the maximum number of vacation days a Fire Department shift employee can sell back in a year?
What is the maximum number of vacation days a Fire Department shift employee can sell back in a year?
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Employees who are assigned to a 40-hour work week for more than 12 months will have their vacation time reflected based on what?
Employees who are assigned to a 40-hour work week for more than 12 months will have their vacation time reflected based on what?
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How is seniority determined for a Fire Captain?
How is seniority determined for a Fire Captain?
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Which of the following statements about vacation time for probationary employees is true?
Which of the following statements about vacation time for probationary employees is true?
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What percentage of vacation slots should be kept open after the scheduling process is complete?
What percentage of vacation slots should be kept open after the scheduling process is complete?
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What happens to vacation hours sold back after the December 31 deadline?
What happens to vacation hours sold back after the December 31 deadline?
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What condition must be met for an employee using vacation leave to switch to sick leave?
What condition must be met for an employee using vacation leave to switch to sick leave?
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What is the maximum vacation time a bargaining unit employee assigned to a 40-hour workweek can carry over?
What is the maximum vacation time a bargaining unit employee assigned to a 40-hour workweek can carry over?
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If a bargaining unit member is assigned mid-year to a 40-hour work week, how are their vacation hours affected?
If a bargaining unit member is assigned mid-year to a 40-hour work week, how are their vacation hours affected?
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When determining vacation slots, what is the formula used to calculate the approximate number of slots needed per shift day?
When determining vacation slots, what is the formula used to calculate the approximate number of slots needed per shift day?
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What is the deadline for vacation sellback to be completed within the calendar year?
What is the deadline for vacation sellback to be completed within the calendar year?
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Which rank has the highest seniority during time off scheduling in the Fire Department?
Which rank has the highest seniority during time off scheduling in the Fire Department?
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What is the requirement for a shift employee to select time off?
What is the requirement for a shift employee to select time off?
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What happens to vacation days used when a holiday falls during the employee’s vacation period?
What happens to vacation days used when a holiday falls during the employee’s vacation period?
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Study Notes
Sick Leave Accumulation and Use
- Employees on 24-hour shifts earn 7 shift days (168 hours) of sick leave annually, credited on January 1 after their first year.
- Those working a 40-hour week earn sick leave at 4.62 hours per pay period leading to 15 days (120 hours) per year.
- No sick leave accrues during unpaid leave of absence.
Accrual for 40-Hour Workweek
- Employees on a 40-hour workweek for more than 12 consecutive months receive 120 hours of sick leave at the year's start.
- Transition back to shift work results in receiving 7 shift days (168 hours).
- Employees retain their existing sick leave when shifting from 40-hour to 24-hour work.
Mid-Year Assignments
- Transitioning from shift to 40-hour status mid-year adjusts sick leave to 120 hours based on used and remaining sick hours, calculated as a percentage of available sick time.
Authorized Sick Leave Uses
- Sick leave can be taken for incapacitation due to illness, personal medical appointments, or caring for an immediate family member, defined broadly to include spouse, children, parents, and others in the household.
- Transitioning from vacation to sick leave post-hospital admission is permitted.
Paternity and Maternity Leave
- 40-hour personnel can take 8 days (64 hours) for paternity/adoption, and birth mothers can use 16 days (128 hours).
- 24-hour shift employees are entitled to 4 shift days for paternity and 8 shift days for maternity.
Notification Requirements
- Shift employees must report illness no later than one hour prior to duty, contacting the Shift Commander.
- Sick leave is charged on an hourly basis with a minimum usage of 4 hours.
- Availability to return for duty on the same day must be communicated by 1800 hours if an employee reports sick.
Documentation for Sick Leave
- Written confirmation from a medical professional is required for:
- Absences over two consecutive shift days.
- More than five instances of absence in one calendar year.
- Medical documentation must be submitted within two shift days of returning to work.
Advanced Sick Leave
- Employees with over one year of service may receive advanced sick leave after exhausting accrued leave, up to 30 calendar days if absent for seven calendar days.
- Advanced leave requires signing a repayment agreement, repaid at half of future sick leave accruals.
Termination Bonus
- Upon termination, employees may receive 50% of accrued leave, capped at 45 days (360 hours) or 21 shift days for those leaving in good standing after 10 years of service.
- At death, beneficiaries are eligible for a payout of up to 90 days (720 hours) for 40-hour employees and 42 shift days (1008 hours) for 24-hour employees.
Retirement Benefits
- Retiring employees may have sick leave converted to a termination bonus for health insurance contributions via VEBA, subject to age and service conditions.
Other Leaves
- Funeral Leave allows up to five days for 40-hour employees and two shift days for 24-hour employees, paid without affecting leave balances.
- Jury Duty permits paid leave with proof of service, and employees can keep jury pay.
- Employees subpoenaed for City-related duties receive paid leave; for personal matters, accrued leave must be used.
Military Leave
- Specific entitlements under military leave provisions are recognized, ensuring adherence to statutory obligations.### Military Leave
- Full-time employees in the U.S. Armed Forces reserves or Illinois State Militia are entitled to military leave for active service, covering basic, advanced, and annual training.
- Employees must register military status with Human Resources, notify their supervisor, and provide official orders when available.
- Seniority accrues during military leaves; regular compensation continues during annual training.
Compensation During Military Training
- For basic and special/advanced training (up to 60 days), if military pay is less than City compensation, the employee receives their City salary minus military pay.
- Employees mobilized under Presidential order maintain regular salary and benefits minus military base pay during active duty.
- The City covers life insurance and medical costs for activated reservists, provided the employee pays their share timely.
Pension Contributions
- Employees on City payroll maintain pension contributions; non-paycheck employees can purchase service credits for military time missed.
- Upon return, employees are credited with vacation and sick leave as if continuously employed, but such leave does not accrue during military absence.
Short-Term Leave
- Employees can request up to one month of unpaid leave with prior City approval, retaining their position and status.
- Vacation, sick leave, and holiday pay do not accrue during this absence; COBRA coverage remains available at 102% of applicable premiums.
Extended Leave
- Requests for unpaid leave up to one year require written submission and approval. Benefits do not accrue during this period.
- Employees can assume health and life insurance premium costs during their leave.
- If an employee does not return within five days after approved leave, employment is considered terminated unless extraordinary circumstances exist.
Disability Leave
- Employees with non-work-related short-term disabilities may receive temporary payments for up to one year after 30 days of inability to work.
- Payments are half of the employee’s base pay, requiring a physician’s verification of disability.
- After six months of disability payments, the employee is responsible for full insurance costs.
Honor Guard Leave
- Members needed for honor guard duties will be relieved from regular duties at City events.
Vacation Policies
- Fire Department employees earn vacation after six months of service; no accrual occurs during unpaid leave.
- Vacation days are credited annually based on prior year’s service; probationary employees receive pro-rated vacation days based on start date.
- Employees assigned to a 40-hour work week for over 12 months switch to appropriate vacation accrual based on service time.
Vacation Usage and Sellback
- Shift employees can only carry over two vacation days; 40-hour employees face a two-year accumulation limit.
- Employees can sell back up to three shift days or two 40-hour days of vacation before year-end.
Scheduling Vacation
- Time-off selection prioritizes by rank and seniority; captains have seniority over lieutenants and firefighters.
- A specific number of vacation slots is calculated annually per Battalion to maintain departmental operations and prevent excessive absences.
Credit for Prior Service
- Employees transitioning from non-bargaining roles may receive credit for prior City service when determining vacation eligibility.
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Sickleave, other leaves, vacation,