Article 23 Fire Department Duty Exchange Policy

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Questions and Answers

What is the maximum number of consecutive shifts an employee may work without special circumstances?

  • Two (2)
  • Three (3) (correct)
  • Five (5)
  • Four (4)

Which of the following is NOT a valid reason for denying a duty exchange?

  • Frequent absences during scheduled training
  • Deteriorating job skills or knowledge
  • Unlike job skills and knowledge
  • Employee conducts outside training (correct)

How many hours of duty exchange is an employee allowed to arrange in a calendar year?

  • Four hundred (400)
  • Two hundred eighty-eight (288) (correct)
  • One hundred fifty (150)
  • Three hundred (300)

What must occur before a duty exchange can be initiated?

<p>Approval by the Employee's commanding officer and/or District Fire Chief (C)</p> Signup and view all the answers

What should be discussed with the employee prior to denying a duty exchange?

<p>The cause for denial (A)</p> Signup and view all the answers

Under what circumstances can the maximum duty exchange limit be exceeded?

<p>At the discretion of the Fire Chief or his/her designee (C)</p> Signup and view all the answers

What is a key requirement for duty exchange between Employees?

<p>Employees must have like job skills and knowledge. (A)</p> Signup and view all the answers

Under what condition can duty exchange be denied by an officer?

<p>If one Employee has a poor attendance record. (C)</p> Signup and view all the answers

What is the maximum number of consecutive shifts an Employee may work without special circumstances?

<p>Three (3) (C)</p> Signup and view all the answers

What is the limit in hours for duty exchange arrangements in a calendar year?

<p>Two hundred eighty-eight (288) hours (B)</p> Signup and view all the answers

What must occur if an Employee reaches the maximum duty exchange hours?

<p>They must reciprocate the hours worked. (B)</p> Signup and view all the answers

Who has the discretion to exceed the maximum duty exchange hours?

<p>The Fire Chief or their designee (B)</p> Signup and view all the answers

Flashcards

Maximum Consecutive Shifts

The maximum consecutive shifts an employee can work without special circumstances.

Duty Exchange Approval

An employee's commanding officer and/or District Fire Chief must approve the exchange.

Denying Duty Exchanges

Valid reasons include outside training, personal situations, or scheduling conflicts. Non-valid reasons include requests for preferential scheduling.

Duty Exchange Denial Explanation

Employees must discuss the reason for denying the duty exchange.

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Duty Exchange Limit Exception

The Fire Chief or their designee can allow exceeding the maximum duty exchange limit in special circumstances.

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Duty Exchange Skill Requirement

Employees must have comparable job skills and knowledge to participate in duty exchange.

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Denying Duty Exchange Due to Attendance

An officer can deny a duty exchange if one employee has a poor attendance record.

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Duty Exchange Hour Limit

The maximum number of hours that can be exchanged in a calendar year.

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Duty Exchange Reciprocity

Employees must reciprocate the hours worked after reaching the maximum duty exchange hours.

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Duty Exchange Hour Override

The Fire Chief or their designee has the power to make exceptions to the maximum duty exchange hours.

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Duty Exchange

Exchanging shifts with another employee.

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Factors Affecting Duty Exchange Approval

A duty exchange can be denied based on various factors, like attendance, skill mismatch, or conflicting schedules.

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Study Notes

Duty Exchange Overview

  • Duty exchange allows two employees to voluntarily swap shifts to accommodate personal matters.
  • The employer cannot mandate duty exchanges and the involved employees must possess similar job skills and knowledge.

Approval Process

  • All duty exchanges require prior approval from the employee's commanding officer or the District Fire Chief.
  • Denials of duty exchange can occur for valid reasons, including:
    • Mismatched job skills and knowledge.
    • Concerns about declining job performance due to absences during training or scheduled duties.
  • Employees should be informed about the reasons for denial prior to the decision, if feasible.

Limitations and Conditions

  • Employees are restricted to a maximum of three consecutive shifts worked, unless an emergency situation necessitates callback.
  • Each employee can arrange for someone else to cover their shift (laying off) but is limited to a total of two hundred eighty-eight (288) hours per calendar year.
  • Reciprocation of time is mandatory once the 288-hour limit is reached, before further duty exchanges can take place.
  • The Fire Chief or their designee may allow exceptions to the maximum hourly limits for duty exchanges.

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