Filing, Indexing, and Office Functions

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Questions and Answers

What are the differences between filing and indexing?

Filing is the process of storing documents in an organized manner, while indexing is the process of creating an index to locate information within those documents.

What are the differences between traditional and modern filing?

Traditional filing typically involves physical documents stored in filing cabinets, while modern filing often uses digital documents stored electronically.

What are the differences between visible and invisible indexing?

Visible indexing involves using clearly labeled tabs or dividers, while invisible indexing uses hidden codes or metadata to locate information.

What is an office?

An office is a space where administrative and professional activities are conducted. Signup and view all the answers

What is information (record) management?

Information management is the process of collecting, storing, and distributing information in a way that is accessible and useful. Signup and view all the answers

What is vertical filing?

Vertical filing is a method of storing documents upright in filing cabinets or similar systems. Signup and view all the answers

What is book indexing?

Book indexing is the process of creating an index for a book, which lists the topics and names mentioned in the book along with the page numbers where they can be found. Signup and view all the answers

Write two examples of indexing.

<ol> <li>Subject indexing 2. Author indexing</li> </ol> Signup and view all the answers

Explain the basic functions of an office.

The basic functions of an office include communication, record keeping, data processing, and administrative support. Signup and view all the answers

Flashcards

Filing vs. Indexing

Filing is systematically arranging documents for easy retrieval, while indexing is creating a system of references to locate information within those documents.

What is an office?

An office is a space where administrative tasks are performed to support an organization's operations.

Information (Record) Management

Information (record) management involves the systematic control of an organization's records throughout their lifecycle.

Vertical Filing

Vertical filing involves storing documents upright in filing cabinets or shelves, using dividers or suspensions to keep them organized.