Questions and Answers
What are sole possession records?
Used only as a personal memory aide
What could happen to schools that fail to comply with FERPA regulations?
Lose federal funding
When can school officials release personally identifiable information without parental consent?
If it's disclosed by school officials with legitimate educational interests
Which of the following is NOT an example of directory information that can be disclosed without consent?
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What rights do noncustodial parents have according to FERPA?
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What must the annual FERPA notification process ensure parents understand their rights to?
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Who is considered an 'eligible student' under FERPA?
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What must be done if a requested education record includes information about other children?
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Which of the following is NOT an exception to the prohibition against the release of personally identifiable information without parental consent?
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What do FERPA regulations require local education agencies to provide?
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When can education records be released without consent?
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Research data for a third party that's easily traceable to a particular student can still violate FERPA law.
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Which of the following is NOT protocol if a parent feels an education record is inaccurate or misleading?
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What does disclosure mean in the context of FERPA?
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Which of the following is an example of an educational record according to FERPA?
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How long does federal law stipulate that requested information must be provided upon inspection and review of education records?
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Study Notes
Sole Possession Records
- Sole possession records are used solely as personal memory aids and are not considered official educational records.
FERPA Compliance
- Schools that fail to adhere to FERPA regulations risk losing federal funding.
- Noncompliance can lead to significant financial consequences for educational institutions.
Disclosure of Information
- School officials are permitted to release personally identifiable information without parental consent if it serves legitimate educational interests.
- Directory information, such as names and addresses, can be disclosed without consent, but student grades do not qualify as directory information.
Rights of Noncustodial Parents
- Noncustodial parents have full rights to access their child's educational records under FERPA.
Annual Notification Process
- Schools must inform parents and eligible students of their rights to restrict the disclosure of directory information through an annual notification process.
Definition of Eligible Student
- An "eligible student" is defined as an individual who is 18 years or older or who attends a post-secondary institution.
Disclosure of Education Records
- If an education record contains information about multiple students, those details must be redacted before disclosure.
- Education records can be released without consent only if all personally identifiable information has been removed.
Exceptions to Consent Requirement
- Compliance with lawfully issued subpoenas is not considered an exception to the requirement for parental consent prior to releasing personally identifiable information.
Notification of FERPA Rights
- Local education agencies must provide parents and eligible students with clear notifications of their rights under FERPA in a manner likely to be understood.
Research Data and FERPA
- Research data linked to specific students can violate FERPA regulations, indicating the importance of confidentiality in educational research.
Protocol for Inaccurate Records
- If a parent disputes the accuracy of an educational record, the school must address these claims; ignoring claims without merit is not permissible.
Meaning of Disclosure
- Disclosure involves allowing access to or releasing personally identifiable information that may compromise student privacy.
Examples of Educational Records
- Examples of educational records under FERPA include school discipline records, which contain important information regarding a student's conduct.
Record Inspection Timeline
- When parents or eligible students request to inspect and review educational records, federal law mandates that the information must be provided within 45 days.
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Test your knowledge of FERPA regulations with these flashcards. This quiz covers essential terms and definitions related to privacy in education. Perfect for students, educators, or anyone looking to understand FERPA better.
