Podcast
Questions and Answers
Building the right events team is key to the [blank] of any event?
Building the right events team is key to the [blank] of any event?
success
The pulsating nature of the events workforce requires more people for which of the following?
The pulsating nature of the events workforce requires more people for which of the following?
- Planning an event
- Marketing an event
- Budgeting an event
- On-site delivery (correct)
The complexity of the people-aspects of events should be underestimated.
The complexity of the people-aspects of events should be underestimated.
False (B)
In an event planning structure, what is another term for the 'core team'?
In an event planning structure, what is another term for the 'core team'?
The phrase '[blank] economy' has its origins in the music sector, but the events industry relies on the flexibility of staff to meet the changing requirements.
The phrase '[blank] economy' has its origins in the music sector, but the events industry relies on the flexibility of staff to meet the changing requirements.
What is a key feature of ensuring that everyone is on the same page and aware of their role in managing a team of people to deliver a series of events?
What is a key feature of ensuring that everyone is on the same page and aware of their role in managing a team of people to deliver a series of events?
Events require a smaller team to deliver on-site than is needed to plan the event.
Events require a smaller team to deliver on-site than is needed to plan the event.
The supply of artists is dominated by ______ men, particularly in the category of acts that have the ticket-selling clout for performing on the main stage.
The supply of artists is dominated by ______ men, particularly in the category of acts that have the ticket-selling clout for performing on the main stage.
What type of barriers are subconscious?
What type of barriers are subconscious?
What aspect of events management requires professional skills, specifically?
What aspect of events management requires professional skills, specifically?
The Events Management Body of Knowledge (EMBOK) is extremely valuable in the area of marketing.
The Events Management Body of Knowledge (EMBOK) is extremely valuable in the area of marketing.
For smaller core teams, recruitment may be through formal associations or more [blank] networks, such as events educational establishments or personal contacts.
For smaller core teams, recruitment may be through formal associations or more [blank] networks, such as events educational establishments or personal contacts.
What is the rule of thumb to provide adequate on-site staffing for managing regular events?
What is the rule of thumb to provide adequate on-site staffing for managing regular events?
Competition entails the need for a ______ and for losers, while collaboration and building alliances can enable successful outcomes.
Competition entails the need for a ______ and for losers, while collaboration and building alliances can enable successful outcomes.
At the UAE Pavilion, what was created by HSE during the initial stage in order to identify any foreseeable risks and allow for adequate planning and procurement of resources?
At the UAE Pavilion, what was created by HSE during the initial stage in order to identify any foreseeable risks and allow for adequate planning and procurement of resources?
Flashcards
Complex Event Delivery
Complex Event Delivery
Managing multiple aspects and logistics of events to ensure success.
Diversity in Teams
Diversity in Teams
Incorporating individuals from varied backgrounds and perspectives.
Role Descriptions
Role Descriptions
Document detailing responsibilities and expectations for each team member in events.
Collaborative Working
Collaborative Working
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Staffing Levels
Staffing Levels
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The Events Management Body of Knowledge (EMBOK)
The Events Management Body of Knowledge (EMBOK)
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Communication in Teams
Communication in Teams
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Operational Events Team
Operational Events Team
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Evaluation Process
Evaluation Process
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Team-Building Tools
Team-Building Tools
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Event Planning Phases
Event Planning Phases
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Pulsating Nature of Workforce
Pulsating Nature of Workforce
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Creative Processes in Events
Creative Processes in Events
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Strategic Partnerships
Strategic Partnerships
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Job Descriptions for Events
Job Descriptions for Events
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Diversity-led Organizations
Diversity-led Organizations
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Communication Preferences
Communication Preferences
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Event Production Phases
Event Production Phases
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Rehearsals in Events
Rehearsals in Events
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Feedback Mechanisms
Feedback Mechanisms
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Collaborative Approach
Collaborative Approach
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Event Management Tools
Event Management Tools
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Stakeholder Engagement
Stakeholder Engagement
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Monitoring Events
Monitoring Events
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Complex Team Structures
Complex Team Structures
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Evaluation Reports
Evaluation Reports
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Recruitment Strategies
Recruitment Strategies
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Sourcing External Resources
Sourcing External Resources
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Event Licensing
Event Licensing
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Study Notes
Staffing and Human Resources in Events
- Building the right event team is crucial for success. Event delivery is complex, requiring many roles.
- Event organizations need flexibility to adapt quickly to on-site demands.
- This chapter explores working with a wider team, including those outside the organization.
- It covers models for working with teams, identifying both benefits and drawbacks.
- Effective communication is key to managing complex teams across all stakeholder relationships.
- The chapter discusses the essential people-related aspects in event delivery.
- The complexity arises because of the nature of event organizations.
- Internal teams interact with multiple external contractors, vendors, and freelancers.
- Event teams require more personnel for on-site delivery than for planning.
- Various event-related issues, such as diverse team members and stakeholders, need to be managed effectively.
Complex People Concerns in Events
- Event complexity grows with scale, and internal and external influences become more intricate, adding more layers of complexity.
- Event types and attendee profiles (VIPs) increase complexity.
- Event planning and delivery requires more people and flexible staffing.
- These factors need more attention compared to other industries.
- The workforce adapts to flexible formats and remote working arrangements.
- Effective planning requires recognizing and managing diversity among organizers, staff, and volunteers.
Complex Team Structures
- Events involve a 'team of teams'—core team members and other team members (suppliers, contractors, volunteers).
- Event roles include permanent staff, and external contractors, and volunteers.
- There is a need for a structured approach in planning and delivery when roles are outsourced to external parties.
- Effective communication and documentation are essential for the team.
Staffing Levels and Practical Implications
- Event team sizes vary based on the event's scale and complexity.
- It is not sufficient for the team to be adequate for planning, the teams need to be large enough to meet on-site needs.
- The workforce involved during event delivery should be larger than planning or preparatory stages.
- Event staffing needs are contingent on the event’s nature and scale.
- Event staff numbers fluctuate throughout event development and delivery.
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Description
Explore event staffing, HR, and team management. Understand team models, communication, and managing diverse stakeholders. Learn to build effective event teams and handle complex people-related issues for successful event delivery.
