Event Management and Police Presence Policy

Questions and Answers

What is the primary responsibility of the police regarding planned events?

To ensure the event generates profit

To prevent and detect crime (correct)

To manage the event logistics

To control the event's marketing strategy

Which of the following events would not typically require police presence based on the outlined policy?

A national parade

A small family gathering in a private home (correct)

A marathon on the public highway

A charity concert in a public park

According to the policy, when is police activation of contingency plans most necessary?

During the marketing phase of the event

When planning begins for an event

When there is an immediate threat to life (correct)

After the event concludes

Which principle guides the police when coordinating emergency response activities at an event?

Joint Emergency Services Interoperability Principles (JESIP) Signup and view all the answers

What type of events require a structured risk assessment according to the policy?

Events that are lawful and attract large gatherings Signup and view all the answers

Which type of event is explicitly mentioned as requiring police resources?

A national significance event Signup and view all the answers

What is the role of organizers concerning public safety at events?

To ensure overall management including public safety Signup and view all the answers

What kind of events are exempt from police action as per the policy guidelines?

Private social gatherings with no public access Signup and view all the answers

What type of policing operation is required for low to medium risk events?

Contingency policing operation with police liaison Signup and view all the answers

Which of the following describes the characteristics of a full policing operation?

Involves managing national interest events with high attendance Signup and view all the answers

What might trigger a contingency policing operation for an event?

Unknown participant profiles and behaviors Signup and view all the answers

Which situation would likely require a full policing operation?

An event with high numbers of unsupervised young attendees Signup and view all the answers

What does effective intelligence governance help manage during events?

Risks related to crime, disorder, and terrorism Signup and view all the answers

What is a critical aspect of effective intelligence systems and processes?

Tasking & coordination and dissemination of intelligence products Signup and view all the answers

Which factors contribute to the classification of a policing operation as low to medium risk?

Unpredictable participant behavior and event management capability Signup and view all the answers

What distinguishes a high-profile event that may trigger a full policing operation?

Associated with significant public interest and media coverage Signup and view all the answers

What is a primary aim of the police policy regarding events?

To encourage clarity on the police's role and support crime reduction Signup and view all the answers

Which of the following is NOT a core responsibility of the police at an event?

Preserving public safety at all times Signup and view all the answers

Who bears the primary responsibility for public safety at an event?

Event organizers and landowners Signup and view all the answers

What can happen if a police commander undertakes a role outside of their statutory obligations?

They may be held accountable for any inaction related to that role Signup and view all the answers

What should event police commanders prioritize when planning their response?

Understanding the potential for public events to become dangerous Signup and view all the answers

Under what condition does the police service typically step in for public safety?

In the case of imminent or likely threats to life Signup and view all the answers

Which of the following is an activity that falls under police responsibility during an event?

Activating contingency plans during immediate threats Signup and view all the answers

Regarding event safety, which statement is accurate?

The legal opinion suggests the police have no general duty to preserve public safety at events. Signup and view all the answers

What is the primary responsibility of the police regarding events?

To assess threat, risk, and harm while protecting life and property Signup and view all the answers

What must the police do when raising an objection to an event?

Provide a written notice to the licensing authority Signup and view all the answers

What should police consider when deciding on officer deployment for an event?

Best value for the appropriate use of resources Signup and view all the answers

What is a recommended initial step when planning a pre-planned event?

Review the debrief document from the last event Signup and view all the answers

Which of the following outlines the appropriate action by police in case of a high-risk event?

Assess if significant crime and disorder are possible Signup and view all the answers

In planning an event, what is essential to ensure a comprehensive approach?

Initiating planning meetings with all involved agencies Signup and view all the answers

What is the police's role in providing safety guidance at events?

To provide guidance within their sphere of expertise only Signup and view all the answers

What is a key responsibility of a CT SecCo in relation to policed events?

Developing a security plan Signup and view all the answers

What must happen if officers are to be deployed for an event?

Decisions must be made by senior management and communicated properly Signup and view all the answers

Which principle should be applied to officers in threat situations?

See-Tell-Act Signup and view all the answers

What should be ensured when briefing staff involved in policing an event?

They are aware of threats and have relevant information Signup and view all the answers

What is the purpose of the written agreement between the SBAA finance and event organisers?

To ensure fair payment for services rendered Signup and view all the answers

How are charges for policing services determined?

By the divisional officer manager and includes additional charges Signup and view all the answers

Which operational protocols must police commanders and planners be familiar with?

Operational Kidemonas and Cerberus Signup and view all the answers

What might special policing services for an event include?

Transports and specialist equipment Signup and view all the answers

What does the additional 15% charge in the policing costs cover?

Administrative expenses and fuel Signup and view all the answers

What is the recommended action if personal data is no longer needed for its purpose?

Delete or anonymise it Signup and view all the answers

Which method is suggested for anonymising personal data?

Linking personal identifiers to data in separate locations Signup and view all the answers

What must be done if there is an accidental breach of personal data?

Report the breach without delay Signup and view all the answers

What is a critical requirement for processing personal data securely?

Reasonable steps must be taken to protect data from unauthorized access Signup and view all the answers

Why should personal data be password protected or encrypted?

To prevent unauthorized access and ensure security Signup and view all the answers

What is a requirement when processing personal data under the first principle?

It must be processed with consent of the individual. Signup and view all the answers

Which of the following statements best reflects the implications of the second principle regarding data collection?

The purpose for data collection must be clearly specified and legitimate. Signup and view all the answers

What does the third principle state about the adequacy of personal data collection?

Data should be minimally sufficient for its intended purpose. Signup and view all the answers

Which action is required when personal data is found to be inaccurate?

It must be rectified or erased without delay. Signup and view all the answers

When might processing personal data be considered unfair?

When the processing is unexpected and misleading. Signup and view all the answers

What is the consequence of failing to identify a lawful basis for processing personal data?

The processing might be considered unlawful. Signup and view all the answers

Which scenario demonstrates a compatible purpose for using previously collected personal data?

Using data gathered from consented surveys to improve public safety measures. Signup and view all the answers

Which statement encapsulates the essence of keeping personal data?

Data must be kept only as long as necessary for processing. Signup and view all the answers

Which of the following principles ensures that personal data is processed in a transparent manner?

Personal Data must be processed lawfully, fairly, and in a transparent manner Signup and view all the answers

What is the main focus of Principle 3 regarding personal data?

Personal Data must be relevant and limited to what is necessary Signup and view all the answers

Which principle pertains to the duration that personal data can be kept?

Personal Data must be kept in a form permitting identification of data subjects for no longer than necessary Signup and view all the answers

What does Principle 6 specifically address in the context of personal data?

Security measures for personal data Signup and view all the answers

Which of the following is NOT covered under Relevant Legislation in the document?

General Data Protection Regulation (GDPR) Signup and view all the answers

Which document detail is typically reviewed and updated to reflect current practices and legislation?

To be Reviewed Date Signup and view all the answers

Which term describes the process of ensuring that personal data is up to date and accurate per Principle 4?

Data Accuracy Signup and view all the answers

What type of information is documented in the 'Ownership' section of the data protection standing order?

The individual responsible for maintaining the document Signup and view all the answers

The protective marking in a data protection document primarily serves which purpose?

To define the document's security level and handling requirements Signup and view all the answers

What is meant by 'relevant legislation' in the context of this document?

Laws and regulations that govern data protection practices Signup and view all the answers

Study Notes

Police Presence at Events

SBA Police evaluates the necessity of police presence at planned events, with responsibilities for public safety mainly resting with the event organizers.
Policy establishes clarity and governance for event management, emphasizing risk assessment and cost recovery for commercially beneficial events.
Core police responsibilities include crime prevention, maintaining peace, traffic regulation, emergency response activation, and coordination during significant incidents.

Event Definition and Scope

Events covered by this policy include lawful social, economic, religious, or political gatherings posing safety risks for attendees requiring police involvement.
Applies to a variety of events including sporting events, concerts, charity events, conferences, and parades, especially those with potential national significance or concurrent events.

Risk Assessment and Police Deployment

Low to medium risk events may necessitate police liaison and contingency planning, with police support depending on event management capabilities.
Medium to high risk events require comprehensive policing operations due to the potential for significant crime, disorder, or terrorism, particularly those attracting national attention or high vulnerable age groups.

Intelligence Systems and Processes

Effective management of event-related risks relies on robust intelligence systems and processes providing structure for governance, coordination, and dissemination of information.

Policy Goals

This policy aims to ensure consistency in police roles, early engagement with organizers, and guidance on charging for police services while promoting problem-solving at high-risk events.

Police Roles and Responsibilities

Police have duties to prevent crime, ensure public safety under imminent threats, and coordinate emergency responses; accountability lies with event-commanders for actions taken outside core duties.
Legal opinions indicate that primary responsibility for public safety lies with event organizers, landowners, and local authorities, with potential shared duty of care when others take safety actions.

Financial Aspects of Policing Events

The divisional command team evaluates policing needs and sets charges based on service provided, including officer overtime and additional fees for administration.
Written agreements with event organizers outline the basis for charges and protect against liabilities related to payment and cancellation.

High-Risk Event Planning

Police may object to unsafe events through formal communication with licensing authorities, highlighting safety concerns.
Planning for high-risk events involves reviewing previous event debriefs, conducting Community Impact Assessments, and fostering a Multi-Agency Approach to ensure collaborative safety measures.

Data Protection Standing Order

Framework established for handling personal data by the SBA Police.
Must comply with the Data Protection Ordinance 2020.
Ensures all personal data processed adheres to six core principles.

Six Data Protection Principles

Personal data must be processed:
- Lawfully, fairly, and transparently.
- For specified, explicit, and legitimate purposes.
- Adequate, relevant, and limited to necessary amounts.
- Accurate and kept up to date as needed.
- In a form that allows identification of data subjects only as long as necessary.
- Securely, ensuring protection against unauthorized access and data breaches.

Principle 1: Lawful, Fair, and Transparent Processing

Data controllers must determine the lawful basis for processing personal data.
Must communicate the purpose of data processing clearly to data subjects through privacy notices.
Avoid processing that misleads or harms individuals.

Principle 2: Specific, Explicit, and Legitimate Purposes

Clear justification required for data collection, aligning with lawful basis.
New purposes for data must be compatible with original reasons.
Archiving for public interest or scientific purposes is compatible.

Principle 3: Adequate, Relevant, and Limited Data

Collect only the data necessary to fulfill processing objectives.
Avoid excessive data collection based on potential future use.

Principle 4: Accuracy and Updates

Inaccurate data must be rectified or deleted promptly.
Establish regular review processes for data accuracy.
Document changes made to data records for accountability.

Principle 5: Retention Duration

Data should be deleted or anonymized when no longer needed.
Anonymization may involve separating identifiable information from the rest of the data.

Principle 6: Security of Personal Data

Implement appropriate technical and organizational measures for data security.
Control access to personal data, ensuring only authorized personnel can view sensitive information.
Encrypt databases containing personal data and ensure robust password protection.
Report any unauthorized access, loss, alteration, or destruction of personal data immediately as a breach.

Relevant Documentation

Reference to the Sovereign Base Area Administration Personal Information Charter for further guidelines and support on data protection practices.

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Description

This quiz explores the SBA Police's protocol for assessing the need for police presence at planned events. It emphasizes clarity and governance in relation to public safety and event management. Key considerations include risk assessment and deployment strategies.