10 Questions
What is the definition of a committee according to Louis Allen?
A body of persons appointed or elected to meet on an organized basis for the consideration of matters before it.
What are the two types of committees described in the passage?
Executive committee and advisory committee.
What is the purpose of an executive committee?
An executive committee looks into the administrative issues of the organization.
What is the purpose of an advisory committee?
An advisory committee is a reservoir of knowledge and experience, comprising nominated members, entrusted to provide guidance whenever required and has no role in the daily administration of an organization.
What is the purpose of a committee meeting according to the passage?
A committee meets to get a clear perspective on a given proposition, to arrive at a decision based on facts and figures, to find out views, attitudes and emotions of the participants while tackling a problem or facing a challenging situation, and to explore the most appropriate solution to a problem.
What is the process of convening a committee meeting?
A meeting is convened by circulating a notice amongst its members. The chairperson, in consultation with the secretary, decides the agenda of a meeting. The notice informs the members about the day, date, time and venue of the meeting, apart from briefly describing the agenda.
What is the difference between an executive committee and an advisory committee?
An executive committee is a formal body with elected/appointed/nominated members, has a formal structure and constitution, and members meet only when a formal notification is issued. It looks into administrative issues of the organization. An advisory committee is a reservoir of knowledge and experience, comprising nominated members, entrusted to provide guidance whenever required and has no role in the daily administration of an organization.
What is the purpose of a committee according to the passage?
The purpose of a committee is to get a clear perspective on a given proposition, to arrive at a decision based on facts and figures, to find out views, attitudes and emotions of the participants while tackling a problem or facing a challenging situation, and to explore the most appropriate solution to a problem.
How does the passage define a committee?
The passage defines a committee as 'A body of persons appointed or elected to meet on an organized basis for the consideration of matters before it' and 'a group appointed by the parent organization which meets to investigate a problem and, later, to formulate its report and recommendations'.
What are the key responsibilities of the chairperson and secretary in convening a committee meeting?
The chairperson, in consultation with the secretary, decides the agenda of a meeting. The notice informs the members about the day, date, time and venue of the meeting, apart from briefly describing the agenda.
Study Notes
Exam Pattern and Questions
- Short Notes (04 out of 06): Unit 1 - Chapter 1-2
- Essay Type (02 out of 03): Unit 1 - Chapter 3, 4
- Letters (04 out of 05):
- Letter of Inquiry
- Complaint / Claims / Adjustment Letter
- Sales Letter
- Consumer Grievance Redressal Letter
- RTI Letter
- Drafting of Report or Business Proposal (10)
- Drafting of Notice, Agenda and 02 Resolutions (10)
- Summarization (05)
Suggested Reading
- Agarwal, Anju D (1989) A Practical Handbook for Consumers, IBH
- Alien, R.K.(1970) Organisational Management through Communication
- Ashley, A (1992) A Handbook Correspondence, Oxford University Press
- ... (total 12 references)
Presentation Skills
- Effective presentation components
- Practical tips for preparing a presentation
- Use of technology (e.g. PowerPoint)
- Importance of organizing material into a workable outline
- Typical presentation structure:
- Introduction
- Body
- Conclusion
- Importance of a striking title and engaging introduction
- Conclusion should create an impact on the audience
Group Communication and Meetings
- Understanding group communication
- Purpose of meetings and their importance in corporate environment
- Drafting Notice, Agenda, and Resolutions
- Advantages of group communication:
- Collective intellect
- Diverse opinions
- Exposure to plurality of ideas
- Types of committees:
- Executive committee
- Advisory committee
- Working of a committee meeting:
- Notice informs members of day, date, time, and venue
- Agenda decided by chairperson and secretary
- Meeting aims to:
- Get a clear perspective on a given proposition
- Arrive at a decision
- Explore the most appropriate solution to a problem
Test your knowledge on short notes, essay writing, letters, drafting reports, drafting notices and resolutions, and summarization based on Unit 1, Chapter 1-4. Includes suggested reading materials.
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