Absences& Leaves (Hard)

Podcast Beta

Play an AI-generated podcast conversation about this lesson

Questions and Answers

How many consecutive days can an employee take off for the death of a domestic partner?

Five days (correct)

Three days

Two days

One day

Which of the following relatives does NOT qualify for the five consecutive days of paid leave upon death?

Stepparent

Cousin (correct)

Sibling

Grandchild

What is the maximum paid time off an employee can receive for jury duty?

Two working days

Unlimited days

Five working days (correct)

Three working days

In the event of a scheduled workday, what is required of an employee called for jury duty after being dismissed from court?

Report back to duty immediately Signup and view all the answers

What should an employee do once they receive a jury summons?

Notify their supervisor and provide copies of the summons Signup and view all the answers

What is the primary purpose of the absences and leaves policy in the Spring Fire Department?

To ensure punctual and regular attendance to promote efficient operation. Signup and view all the answers

Which of the following statements accurately describes an 'Excused Absence'?

An absence that occurs when the employee has sufficient accrued time and meets all specified conditions. Signup and view all the answers

What consequence does an employee face for not reporting to duty without notification for two consecutive shifts?

They will be considered to have voluntarily terminated their employment. Signup and view all the answers

Which personnel are included under the scope of the absences and leaves policy?

All personnel of the Spring Fire Department. Signup and view all the answers

What could happen to personnel who exhibit patterns of unexcused absences?

They may face disciplinary action up to termination. Signup and view all the answers

When it comes to excused absences, which of the following is NOT a required condition?

Submitting a doctor's note. Signup and view all the answers

What is the consequence of late arrivals and early departures, according to the policy?

They can disrupt the department's functioning and may lead to disciplinary actions. Signup and view all the answers

What role does the Fire Chief or designee have regarding the absences and leaves policy?

To regularly review and assure its accuracy. Signup and view all the answers

What must be provided if an employee calls out sick before or after a vacation?

A physician's note Signup and view all the answers

What method of notification is unacceptable for reporting an absence?

Text message to the District Chief Signup and view all the answers

If an emergency occurs while on shift, what must personnel do?

Notify the supervisor immediately Signup and view all the answers

What action is taken if personnel fail to notify their supervisor and the District Chief?

They will be considered absent without leave (AWOL) Signup and view all the answers

During which circumstance is it acceptable to have someone else notify the supervisor?

When unable to contact due to illness Signup and view all the answers

What is a requirement for full-time employees requesting bereavement leave?

Notify their supervisor immediately Signup and view all the answers

What verification may personnel need to provide for bereavement leave?

An obituary or similar documentation Signup and view all the answers

What is one condition for personnel who cannot report to work on time?

They should notify the supervisor immediately Signup and view all the answers

What is the minimum contribution required for operations personnel to withdraw from the Catastrophic Leave Pool?

12 hours per year Signup and view all the answers

Which of the following roles is NOT part of the review committee for Catastrophic Leave requests?

Department Secretary Signup and view all the answers

What is the maximum amount of time that an administrative personnel can withdraw from the Catastrophic Leave Pool?

160 hours Signup and view all the answers

What action must be taken for donation into the Catastrophic Leave Pool?

It must occur in December of the previous year Signup and view all the answers

Under which circumstances are employees required to provide a physician's note?

For any absence over 48 hours Signup and view all the answers

What is the minimum employment duration required for employees to be eligible for the Catastrophic Leave Pool?

1 year Signup and view all the answers

Which policy outlines vacation and sick usage for Operations Personnel?

SFD.039 Signup and view all the answers

What condition may allow employees to skip using accrued time for absences?

Bereavement or Jury Duty Signup and view all the answers

Study Notes

Accrued Time Usage

Full-time employees must use accrued time (PTO, sick leave) for every absence unless allowed by department policy.
Refer to SFD.039 for Operations personnel vacation/sick time usage.
Refer to SFD.057 for Administration & Support personnel vacation/sick usage.
Refer to SFD.051 for FMLA.
Refer to SFD.050 for Military Leave information.

Catastrophic Leave

A Catastrophic Leave Pool exists to assist employees who exhaust PTO and sick leave.
Employees can voluntarily donate PTO or sick leave to the pool.
Employees must have been employed for at least one year to withdraw from the pool.
Operations personnel must contribute at least 12 hours per year to withdraw from the pool.
Administrative personnel must contribute at least 8 hours per year to withdraw from the pool.
Operations personnel can withdraw up to 240 hours.
Administrative personnel can withdraw up to 160 hours.
Withdrawals are limited to a third of the total hours in the pool, whichever is less.
Requests are reviewed and approved by the Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources.
Donations must be made in December of the previous year by the 15th of the month.

Physician Note

Employees calling out sick for more than 48 hours must provide a physician’s note.
A physician's note may be requested for any absences less than 48 hours due to illness or injury.

Purpose

The purpose of the policy is to promote efficient operation of the Spring Fire Department and minimize unscheduled absences.
Unexcused absences and tardiness may lead to disciplinary action.
Failing to report to duty without notification to a supervisor for two days or two consecutive shifts is considered voluntary termination.

Scope

This policy applies to all Spring Fire Department personnel.

Responsibility

All Spring Fire Department personnel are responsible for knowing and complying with the policy.

Definitions

Absence: failure to report to work when scheduled.
Employee: Hired full-time or part-time personnel.
Excused Absence: absence that meets four conditions:
- sufficient notice to a supervisor.
- acceptable reason to the supervisor.
- approved by the supervisor.
- sufficient accrued time to cover the absence.
Volunteer: personnel who are not hired employees.
Unexcused Absence: Absence that fails to meet one or more of the excused absence conditions.

Sufficient Notice

Personnel must contact their scheduled supervisor and the District Chief as soon as they realize they will not be able to make their shift.
Contact must be made by phone call.
Texting or email is not acceptable.
Failure to notify the supervisor and District Chief results in absence without leave (AWOL) and disciplinary action.
Personnel must notify their scheduled supervisor ASAP for an emergency absence immediately prior to a shift, or have someone else provide notification.
Personnel must notify their supervisor immediately if an emergency occurs during their shift that requires them to leave.

Tardiness

Personnel must notify their scheduled supervisor immediately upon determining that they will be tardy.
Notification does not excuse tardiness but simply notifies the supervisor of a potential schedule change.

Bereavement

Personnel are eligible for bereavement leave due to the death of a family member.
Full-time employees receive five consecutive days of paid bereavement leave for the death of a spouse, domestic partner, child, stepchild, sibling, step-sibling, parent, step-parent, father-in-law, mother-in-law, grandparent, grandchild, or an adult who stood in loco parentis to the employee during childhood.
Full-time employees receive two consecutive days of paid bereavement leave for the death of a grandparent-in-law, brother-in-law, sister-in-law, aunt, or uncle.
Personnel may be required to provide verification of death.

Jury Duty

Spring Fire Department provides up to five working days of paid time off to full-time employees who receive and honor a jury summons or subpoena.
Employees appearing as a plaintiff, defendant or for a non-subpoena court appearance will not be paid for any time spent on such activities.
Employees must notify their supervisor upon receipt of a jury summons or subpoena.
The employee must provide copies of the summons or subpoena to their supervisor.
The supervisor will verify notification and adjust schedules to accommodate the employee's obligation.
The supervisor will also provide court documentation to Human Resources.

Studying That Suits You

Use AI to generate personalized quizzes and flashcards to suit your learning preferences.

Description

Test your knowledge on employee leave policies, including accrued time usage and catastrophic leave. Understand the rules around PTO, sick leave, and the conditions for withdrawing from the leave pool. This quiz covers essential policies applicable to both Operations and Administrative personnel.