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Questions and Answers
How many consecutive days can an employee take off for the death of a domestic partner?
How many consecutive days can an employee take off for the death of a domestic partner?
Which of the following relatives does NOT qualify for the five consecutive days of paid leave upon death?
Which of the following relatives does NOT qualify for the five consecutive days of paid leave upon death?
What is the maximum paid time off an employee can receive for jury duty?
What is the maximum paid time off an employee can receive for jury duty?
In the event of a scheduled workday, what is required of an employee called for jury duty after being dismissed from court?
In the event of a scheduled workday, what is required of an employee called for jury duty after being dismissed from court?
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What should an employee do once they receive a jury summons?
What should an employee do once they receive a jury summons?
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What is the primary purpose of the absences and leaves policy in the Spring Fire Department?
What is the primary purpose of the absences and leaves policy in the Spring Fire Department?
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Which of the following statements accurately describes an 'Excused Absence'?
Which of the following statements accurately describes an 'Excused Absence'?
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What consequence does an employee face for not reporting to duty without notification for two consecutive shifts?
What consequence does an employee face for not reporting to duty without notification for two consecutive shifts?
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Which personnel are included under the scope of the absences and leaves policy?
Which personnel are included under the scope of the absences and leaves policy?
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What could happen to personnel who exhibit patterns of unexcused absences?
What could happen to personnel who exhibit patterns of unexcused absences?
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When it comes to excused absences, which of the following is NOT a required condition?
When it comes to excused absences, which of the following is NOT a required condition?
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What is the consequence of late arrivals and early departures, according to the policy?
What is the consequence of late arrivals and early departures, according to the policy?
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What role does the Fire Chief or designee have regarding the absences and leaves policy?
What role does the Fire Chief or designee have regarding the absences and leaves policy?
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What must be provided if an employee calls out sick before or after a vacation?
What must be provided if an employee calls out sick before or after a vacation?
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What method of notification is unacceptable for reporting an absence?
What method of notification is unacceptable for reporting an absence?
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If an emergency occurs while on shift, what must personnel do?
If an emergency occurs while on shift, what must personnel do?
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What action is taken if personnel fail to notify their supervisor and the District Chief?
What action is taken if personnel fail to notify their supervisor and the District Chief?
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During which circumstance is it acceptable to have someone else notify the supervisor?
During which circumstance is it acceptable to have someone else notify the supervisor?
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What is a requirement for full-time employees requesting bereavement leave?
What is a requirement for full-time employees requesting bereavement leave?
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What verification may personnel need to provide for bereavement leave?
What verification may personnel need to provide for bereavement leave?
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What is one condition for personnel who cannot report to work on time?
What is one condition for personnel who cannot report to work on time?
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What is the minimum contribution required for operations personnel to withdraw from the Catastrophic Leave Pool?
What is the minimum contribution required for operations personnel to withdraw from the Catastrophic Leave Pool?
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Which of the following roles is NOT part of the review committee for Catastrophic Leave requests?
Which of the following roles is NOT part of the review committee for Catastrophic Leave requests?
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What is the maximum amount of time that an administrative personnel can withdraw from the Catastrophic Leave Pool?
What is the maximum amount of time that an administrative personnel can withdraw from the Catastrophic Leave Pool?
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What action must be taken for donation into the Catastrophic Leave Pool?
What action must be taken for donation into the Catastrophic Leave Pool?
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Under which circumstances are employees required to provide a physician's note?
Under which circumstances are employees required to provide a physician's note?
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What is the minimum employment duration required for employees to be eligible for the Catastrophic Leave Pool?
What is the minimum employment duration required for employees to be eligible for the Catastrophic Leave Pool?
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Which policy outlines vacation and sick usage for Operations Personnel?
Which policy outlines vacation and sick usage for Operations Personnel?
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What condition may allow employees to skip using accrued time for absences?
What condition may allow employees to skip using accrued time for absences?
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Study Notes
Accrued Time Usage
- Full-time employees must use accrued time (PTO, sick leave) for every absence unless allowed by department policy.
- Refer to SFD.039 for Operations personnel vacation/sick time usage.
- Refer to SFD.057 for Administration & Support personnel vacation/sick usage.
- Refer to SFD.051 for FMLA.
- Refer to SFD.050 for Military Leave information.
Catastrophic Leave
- A Catastrophic Leave Pool exists to assist employees who exhaust PTO and sick leave.
- Employees can voluntarily donate PTO or sick leave to the pool.
- Employees must have been employed for at least one year to withdraw from the pool.
- Operations personnel must contribute at least 12 hours per year to withdraw from the pool.
- Administrative personnel must contribute at least 8 hours per year to withdraw from the pool.
- Operations personnel can withdraw up to 240 hours.
- Administrative personnel can withdraw up to 160 hours.
- Withdrawals are limited to a third of the total hours in the pool, whichever is less.
- Requests are reviewed and approved by the Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources.
- Donations must be made in December of the previous year by the 15th of the month.
Physician Note
- Employees calling out sick for more than 48 hours must provide a physician’s note.
- A physician's note may be requested for any absences less than 48 hours due to illness or injury.
Purpose
- The purpose of the policy is to promote efficient operation of the Spring Fire Department and minimize unscheduled absences.
- Unexcused absences and tardiness may lead to disciplinary action.
- Failing to report to duty without notification to a supervisor for two days or two consecutive shifts is considered voluntary termination.
Scope
- This policy applies to all Spring Fire Department personnel.
Responsibility
- All Spring Fire Department personnel are responsible for knowing and complying with the policy.
Definitions
- Absence: failure to report to work when scheduled.
- Employee: Hired full-time or part-time personnel.
-
Excused Absence: absence that meets four conditions:
- sufficient notice to a supervisor.
- acceptable reason to the supervisor.
- approved by the supervisor.
- sufficient accrued time to cover the absence.
- Volunteer: personnel who are not hired employees.
- Unexcused Absence: Absence that fails to meet one or more of the excused absence conditions.
Sufficient Notice
- Personnel must contact their scheduled supervisor and the District Chief as soon as they realize they will not be able to make their shift.
- Contact must be made by phone call.
- Texting or email is not acceptable.
- Failure to notify the supervisor and District Chief results in absence without leave (AWOL) and disciplinary action.
- Personnel must notify their scheduled supervisor ASAP for an emergency absence immediately prior to a shift, or have someone else provide notification.
- Personnel must notify their supervisor immediately if an emergency occurs during their shift that requires them to leave.
Tardiness
- Personnel must notify their scheduled supervisor immediately upon determining that they will be tardy.
- Notification does not excuse tardiness but simply notifies the supervisor of a potential schedule change.
Bereavement
- Personnel are eligible for bereavement leave due to the death of a family member.
- Full-time employees receive five consecutive days of paid bereavement leave for the death of a spouse, domestic partner, child, stepchild, sibling, step-sibling, parent, step-parent, father-in-law, mother-in-law, grandparent, grandchild, or an adult who stood in loco parentis to the employee during childhood.
- Full-time employees receive two consecutive days of paid bereavement leave for the death of a grandparent-in-law, brother-in-law, sister-in-law, aunt, or uncle.
- Personnel may be required to provide verification of death.
Jury Duty
- Spring Fire Department provides up to five working days of paid time off to full-time employees who receive and honor a jury summons or subpoena.
- Employees appearing as a plaintiff, defendant or for a non-subpoena court appearance will not be paid for any time spent on such activities.
- Employees must notify their supervisor upon receipt of a jury summons or subpoena.
- The employee must provide copies of the summons or subpoena to their supervisor.
- The supervisor will verify notification and adjust schedules to accommodate the employee's obligation.
- The supervisor will also provide court documentation to Human Resources.
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Description
Test your knowledge on employee leave policies, including accrued time usage and catastrophic leave. Understand the rules around PTO, sick leave, and the conditions for withdrawing from the leave pool. This quiz covers essential policies applicable to both Operations and Administrative personnel.