Absences & Leaves (medium)

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Questions and Answers

What must full-time employees do for every absence unless stated otherwise by department policy?

Work extra hours to compensate

Use accrued time (correct)

Submit an application

Notify Human Resources

How many hours must operations personnel contribute each year to withdraw from the Catastrophic Leave Pool?

20 hours

8 hours

16 hours

12 hours (correct)

What is the maximum number of hours an administrative personnel can request from the Catastrophic Leave Pool?

240 hours

100 hours

160 hours (correct)

120 hours

What is required of employees calling out sick for more than 48 hours?

A physician's note Signup and view all the answers

When must donations into the Catastrophic Leave Pool be made?

In December, by the 15th Signup and view all the answers

Which personnel are responsible for reviewing and approving requests for withdrawal from the Catastrophic Leave Pool?

Review Committee consisting of senior officials Signup and view all the answers

Which policy outlines the vacation and sick usage for Operations Personnel?

SFD.039 Signup and view all the answers

For which reasons can an employee be excused from using accrued time for absences?

Bereavement and Jury Duty Signup and view all the answers

What is the primary responsibility of all personnel at the Spring Fire Department regarding attendance?

Maintain punctual and regular attendance Signup and view all the answers

What may happen to personnel who exhibit unexcused absences?

They may face disciplinary action, including termination Signup and view all the answers

How many consecutive days off with regular pay are allowed for the death of an employee's sibling?

Five days Signup and view all the answers

Which of the following defines an excused absence?

Meeting all set conditions for absence notification and approval Signup and view all the answers

What is the maximum number of working days paid time off an employee can receive for jury duty?

Five days Signup and view all the answers

What is the consequence of failing to report to duty for two consecutive scheduled shifts without notification?

They will be considered to have voluntarily terminated employment Signup and view all the answers

Which family member's death does NOT qualify for five consecutive days off with regular pay?

Brother-in-law Signup and view all the answers

Who is responsible for ensuring personnel are aware of the attendance policy?

Each individual personnel Signup and view all the answers

What must an employee do upon receiving a jury summons?

Notify their supervisor and provide documentation Signup and view all the answers

If an employee appears in court as a defendant, what compensation can they expect?

No pay for that time period Signup and view all the answers

What constitutes an unexcused absence?

Not providing sufficient notice to the supervisor Signup and view all the answers

Which group is covered under this attendance policy?

All personnel of the Spring Fire Department Signup and view all the answers

What is expected from personnel regarding their work schedule?

To remain on duty for their entire scheduled work hours Signup and view all the answers

What action must employees take if they call out sick before or after a vacation?

Provide a physician's note Signup and view all the answers

How should personnel notify their scheduled supervisor and the District Chief if they cannot make their shift due to illness?

By making a phone call Signup and view all the answers

What consequence will personnel face if they fail to notify their supervisor and the District Chief?

They will be deemed absent without leave (AWOL) Signup and view all the answers

If personnel are late to work, what is the correct procedure?

Contact the supervisor immediately upon knowing they will be tardy Signup and view all the answers

What is the eligibility criterion for full-time employees seeking bereavement leave?

They must notify their supervisor immediately Signup and view all the answers

What type of verification may personnel need to provide when requesting bereavement leave?

Verification of need such as an obituary Signup and view all the answers

What is the equivalent of one day of leave for operational personnel?

24 hours Signup and view all the answers

What should personnel do in the event of an emergency during their scheduled shift?

Notify their supervisor immediately Signup and view all the answers

Study Notes

Accrued Time Usage

Full-time employees must use accrued time for all absences, unless specifically permitted by department policy
Exceptions include bereavement, jury duty, FMLA, and military leave.
For information on vacation and sick leave, refer to SFD.039 for operations personnel and SFD.057 for administrative and support personnel.

Catastrophic Leave

A Catastrophic Leave Pool exists to assist employees who have exhausted their PTO and sick leave.
Employees may donate PTO or sick leave to the pool.
Employees must have worked for at least one year to withdraw from the pool.
Operations personnel must contribute at least 12 hours annually, while administrative personnel must contribute at least 8 hours.
Requests for withdrawals are reviewed and authorized by the Assistant Fire Chief, Deputy Fire Chief of Operations, and Director of Human Resources.
Maximum withdrawal amounts: 240 hours for Operations and 160 hours for Administration, or one-third of the pool's available hours, whichever is less.

Physician Note

Employees calling out sick for more than 48 hours must provide a physician’s note.
A physician's note may be requested for absences less than 48 hours due to illness or injury.

Purpose

This policy aims to minimize unscheduled absences and ensure efficient operations.
Unexcused absences and tardiness may result in disciplinary actions, including termination of employment or volunteer status.

Scope

Applies to all personnel, including employees and volunteers

Responsibilities

All personnel are responsible for knowing and following this procedure.
The Fire Chief or designee is responsible for reviewing and ensuring the accuracy of this guideline

Definitions

Absence: failure to report to work at scheduled time.
Employee: hired full-time or part-time personnel.
Excused Absence: occurs when all four conditions are met:
- Sufficient notice to the supervisor.
- Acceptable reason by the supervisor.
- Approval from the supervisor.
- Sufficient accrued time.
Volunteer: Non-hired personnel.
Unexcused Absence: occurs when at least one of the conditions for excused absences isn't met.

Notice Requirements

Employees calling out sick before or after a scheduled vacation or holiday must provide a physician's note, failure to do so may result in no pay and disciplinary action.
Employees must notify their scheduled supervisor and District Chief by phone call as soon as they realize they can't make their shift, texting or email aren't acceptable.
For emergencies, notify the scheduled supervisor as soon as possible. If this is not possible, have someone else notify the supervisor.
If an emergency occurs during a shift, the supervisor must be notified immediately.

Tardiness

Personnel are expected to arrive on time.
If an employee will be late they must immediately notify their scheduled supervisor.

Bereavement Leave

All personnel are eligible for bereavement leave.
Personnel must notify their supervisor immediately upon a death.
Verification of the death (obituary, etc.) may be required.
Full-time employees receive bereavement pay:
- Five consecutive days for: spouse, domestic partner, child, stepchild, sibling, step-sibling, parent, step-parent, father-in-law, mother-in-law, grandparent, grandchild, or an adult who acted as a parent during childhood.
- Two consecutive days for: grandparent-in-law, brother-in-law, sister-in-law, aunt, or uncle.

Jury Duty Leave

Full-time employees are entitled to up to five working days of paid time off for jury duty or subpoena.
Paid time off does not apply to court appearances as a plaintiff, defendant, or for non-subpoena appearances.
PTO or unpaid time must be used for these instances.
Employees must report to duty upon dismissal from court if it's a scheduled workday.
Employees must notify their supervisor and provide a copy of the jury summons or subpoena to their supervisor.
The supervisor will verify the notification, make scheduling adjustments, and provide the court documentation to Human Resources.

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Description

Test your knowledge on the employee leave policies including accrued time, catastrophic leave, and the conditions for usage and contribution. This quiz will cover the specifics of how leave is handled in different circumstances and the responsibilities of both employees and management. Understand the nuances of vacation and sick leave as well as donation options for the Catastrophic Leave Pool.