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Questions and Answers
What is prohibited regarding the transmission of messages within the policy?
What action should members take when leaving their workstation unattended?
Which law must email communications adhere to in terms of record management?
Who is responsible for ensuring the retention and recovery of email messages?
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What must members do with email in relation to state law?
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What is the main purpose of the electronic mail policy?
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What expectation of privacy do members have regarding emails sent using department technology?
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What types of messages are prohibited from being sent over the email system?
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When are members allowed to send emails addressed to the entire department?
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What should members do if they have questions about sending a particular email communication?
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Which of the following is NOT a part of the department's right concerning email messages?
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What is the consequence of sending inappropriate messages via the email system?
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Which statement about accessing department networks is accurate?
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Study Notes
Electronic Mail Policy
- The New Lenox Fire Protection District has a policy in place regarding the use of electronic mail (email) by its members.
- The policy emphasizes professional use of email, aligning with the Illinois Freedom of Information Act.
- Members should not expect privacy in emails or any content shared through department technology, as the department reserves the right to access and disclose any information for any reason.
- Transmission of messages through the email system is restricted to official business activities or information essential for related tasks.
- Derogatory, defamatory, obscene, disrespectful, sexually suggestive, harassing, or any other inappropriate messages are prohibited and may lead to disciplinary action.
- Department-wide emails should only be used for official business matters relevant to all users.
- Members should seek approval from their supervisors for questionable email communications.
- Impersonating another member or using their password to access the email system is strictly prohibited, unless directed by a supervisor.
- Members are required to log off the network or secure their workstation when unattended to minimize potential misuse.
- Emails can be public records under the Illinois Freedom of Information Act and must be managed according to the established records retention schedule.
- The Freedom of Information Officer ensures the retention and recoverability of email messages as outlined in the Records Management Policy.
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Description
This quiz covers the email policy established by the New Lenox Fire Protection District. It highlights the appropriate use of email, members' expectations of privacy, and the types of messages that are prohibited. Test your understanding of the policy to ensure compliance and professional communication within the department.
