Email Acceptable Use Policy

Email Acceptable Use Policy

• The email policy aims to reduce security and business risks and ensure employees follow good email etiquette.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged for communication with customers, suppliers, and colleagues.
• Personal email use is allowed but should be reasonable and limited to non-work times.
• Only authorized users can use the company email system, and unauthorized use is prohibited.
• Users must not open email attachments from unknown sources or disable security software.
• Confidential company data should not be sent via email, and access to another user's email account is not allowed.
• Inappropriate content or materials must not be sent or stored using the company email system.
• Users should be aware of copyright laws and not share copyrighted software or materials.
• Users should be cautious about making commitments or purchases via email, as it may form a legally-binding contract.
• Email marketing must be authorized by the marketing manager and implemented using the company's email marketing tool.
• Users should follow email etiquette, avoid forwarding chain emails, use meaningful subject lines, and be sparing with group messages.