Email Acceptable Use Policy Summary
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Questions and Answers

Which of the following is true about the email policy?

  • It applies to all employees except contractors and volunteers
  • It aims to reduce security and business risks (correct)
  • It prohibits the use of the company email system
  • It encourages personal email use during work hours
  • When can personal email use be allowed?

  • Only on company devices
  • Only during non-work times (correct)
  • At any time during the day
  • Only during work hours
  • Who can use the company email system?

  • Only employees
  • Only authorized users (correct)
  • Anyone within the organization
  • Only contractors
  • What should users be cautious about regarding email security?

    <p>Opening attachments from unknown sources</p> Signup and view all the answers

    What must not be sent or stored using the company email system?

    <p>Inappropriate content or material</p> Signup and view all the answers

    What should users be careful about when making commitments or purchases via email?

    <p>It may form a legally-binding contract</p> Signup and view all the answers

    What should not be done to the standard company email template?

    <p>It should not be changed or removed</p> Signup and view all the answers

    Who should authorize email marketing and bulk email campaigns?

    <p>The marketing manager</p> Signup and view all the answers

    What are some email best practices mentioned in the policy?

    <p>Using meaningful subject lines</p> Signup and view all the answers

    Study Notes

    Email Acceptable Use Policy Summary

    • The email policy aims to reduce security and business risks and ensure employees follow good email etiquette.
    • The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
    • Business email use is encouraged, including communication with customers, suppliers, and marketing the company's products.
    • Personal email use is allowed during non-work times, but should be of a reasonable level and not affect the email service for others.
    • Only authorized users can use the company email system, and unauthorized use may result in disciplinary action.
    • Users must be cautious about email security, not opening attachments from unknown sources and not sending confidential company data.
    • Inappropriate content or material must not be sent or stored using the company email system.
    • Copyright laws must be respected, and users should not share copyrighted software, media, or materials without permission.
    • Users should be careful about making commitments or purchases via email, as it may form a legally-binding contract.
    • The standard company email template includes a disclaimer that should not be removed or changed.
    • Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
    • Users should follow email best practices, including using meaningful subject lines, avoiding chain emails, and being sparing with group messages.

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    Description

    Learn about the key points of an email acceptable use policy, including guidelines for business and personal email use, security measures, and email etiquette. Understand the importance of following email best practices and adhering to copyright laws when using the company email system.

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