Email Acceptable Use Policy Overview

Email Acceptable Use Policy

• The email policy is designed to reduce security and business risks and ensure employees follow good email etiquette.
• The policy applies to all staff, contractors, and volunteers who use the company email system, regardless of location or device.
• Business email use is encouraged, including communication with customers, marketing, and distributing information to colleagues.
• Personal email use is allowed during non-work times, but must be of a reasonable level and not affect the email service for others.
• Only authorized users are permitted to use the company email system, and unauthorized use is prohibited.
• Email security guidelines include not opening attachments from unknown sources, not disabling security software, and not sending confidential company data via email.
• Inappropriate email content or use, such as defamatory or offensive material, is strictly prohibited.
• Copyright laws must be respected, and users should not share copyrighted software or materials without permission.
• Users should be cautious about making commitments or purchases via email, as an email message may form a legally-binding contract.
• The standard company email template includes a disclaimer that should not be removed or changed.
• Email marketing and bulk email campaigns must be authorized by the marketing manager and implemented using the company's email marketing tool.
• Users should follow email best practices, such as using meaningful subject lines, avoiding chain emails, and using the CC and BCC fields appropriately.

Note: This summary does not include the entire document.