Digital Transformation and Preservation
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Digital Transformation and Preservation

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Questions and Answers

What primary goal is implied by the process of digital preservation?

  • Providing access to the content of preserved materials (correct)
  • Establishing digital-first business strategies
  • Increasing the volume of digital data
  • Cutting archival costs significantly

    • According to the Digital Preservation Coalition, how is digital preservation defined?

  • A permanent archiving of all digital formats
  • The substitution of physical records with digital only copies
  • The ongoing process of digitizing all historical documents
  • A series of managed activities ensuring access to digital materials (correct)

    • Which approach to digital preservation has been adopted by the Finnish government?

  • Maintaining physical archives alongside digital documents
  • Accepting only physical formats for preservation
  • Retaining all original documents indefinitely
  • Digitizing all records and destroying originals thereafter (correct)

    • What does the term 'long-term digital preservation' mean to different stakeholders?

    <p>It can mean different durations ranging from ten years to indefinitely</p> Signup and view all the answers

    Why is digital transformation prioritized by organizations according to a recent study?

    <p>To enhance public service through better data management</p> Signup and view all the answers

    What types of digital records are considered to have long-term value?

    <p>Records deemed to have administrative, legal, fiscal, research, or historical value</p> Signup and view all the answers

    What is a potential consequence of the Finnish government's archiving strategy?

    <p>Increased accessibility of digital records</p> Signup and view all the answers

    What is emphasized as crucial for ensuring long-term digital preservation?

    <p>A trusted long-term digital preservation solution</p> Signup and view all the answers

    What is one key disadvantage of the JPEG format for digital preservation?

    <p>JPEG discards information the human eye is least likely to notice.</p> Signup and view all the answers

    Which of the following file formats is considered an archival format suitable for digital preservation?

    <p>JPEG 2000</p> Signup and view all the answers

    What primary feature distinguishes JPEG 2000 from standard JPEG?

    <p>JPEG 2000 offers options for both lossy and lossless compression.</p> Signup and view all the answers

    Which of the following formats was introduced by Apple for images on iPads and iPhones?

    <p>HEIF</p> Signup and view all the answers

    What is a significant limitation of the HEIF format?

    <p>It lacks compatibility with many non-Apple devices.</p> Signup and view all the answers

    What file format is not recommended for preservation by the Library of Congress?

    <p>WebP</p> Signup and view all the answers

    What advantage does WebP format have over JPEG?

    <p>WebP images are smaller in size compared to comparable JPEG images.</p> Signup and view all the answers

    What is one primary use of the Tagged Image File Format (TIFF) in digital preservation?

    <p>For storing uncompressed master images.</p> Signup and view all the answers

    What technology predominantly fuels the increase of born-digital content?

    <p>Cloud computing and mobile devices.</p> Signup and view all the answers

    Which of the following statements about digital photography is true?

    <p>Digital photography has been growing since the first digital camera was invented.</p> Signup and view all the answers

    Which of the following file formats is considered a preferred format for digital preservation according to the Recommended Formats Statement?

    <p>JPEG2000</p> Signup and view all the answers

    What is the primary focus of passive digital preservation?

    <p>Maintaining integrity and controlled access without changes</p> Signup and view all the answers

    Which preservation method involves the process of copying data to a different media while maintaining the same bit stream?

    <p>Refreshing Data</p> Signup and view all the answers

    In the context of digital preservation, what does the LOCKSS principle stand for?

    <p>Lots of Copies Keeps Stuff Safe</p> Signup and view all the answers

    What does emulation enable in the realm of digital preservation?

    <p>Accessing legacy data through imitating hardware</p> Signup and view all the answers

    Which of the following is true about migration in an archives context?

    <p>It involves moving digital objects from one system to another.</p> Signup and view all the answers

    What is one example of a newer passive preservation technique mentioned?

    <p>Blockchain technology for data immutability</p> Signup and view all the answers

    What is the purpose of replication in digital preservation?

    <p>To replace inaccessible files utilizing multiple copies</p> Signup and view all the answers

    What was the focus of the Archangel feasibility study?

    <p>Exploring AI and Blockchain technologies for digital preservation</p> Signup and view all the answers

    Which of the following describes passive preservation's application for archival materials?

    <p>Best suited for digital materials used indefinitely but not accessed often</p> Signup and view all the answers

    What is a primary purpose of a business case in the context of digital preservation?

    <p>To justify expenditures by outlining problems and solutions</p> Signup and view all the answers

    Which element is NOT typically included in a business case for digital preservation?

    <p>Detailed technological specifications</p> Signup and view all the answers

    How can digital preservation be integrated according to the content?

    <p>As a necessary requirement for ongoing usability</p> Signup and view all the answers

    What unique service does the ScotlandsPeople website provide?

    <p>Paid searches of government records and archives</p> Signup and view all the answers

    What is one of the benefits mentioned for implementing a business case for digital preservation?

    <p>Increased operational efficiency aligned with legal requirements</p> Signup and view all the answers

    What is meant by the term 'cost avoidance' in the context of a business case?

    <p>Recognizing potential future costs that can be avoided</p> Signup and view all the answers

    Which organization funded the Preserving Digital Public Television project?

    <p>The Library of Congress</p> Signup and view all the answers

    According to the content, what aspect of business cases for digital preservation resonates most with management?

    <p>The financial implications and profit potential</p> Signup and view all the answers

    What was one of the outcomes anticipated from the digital preservation business case for the broadcasting industry?

    <p>The establishment of new service models and income generation</p> Signup and view all the answers

    What is one of the significant limitations associated with using NFTs for preserving historical relics?

    <p>Inherent energy consumption</p> Signup and view all the answers

    Which software developed at Los Alamos National Laboratory is used for encoding data into DNA?

    <p>Adaptive DNA Storage Codes (ADS Codex)</p> Signup and view all the answers

    What is a predicted timeline for the launch of the first DNA Data Center?

    <p>By early 2030s</p> Signup and view all the answers

    What is an essential characteristic of active digital preservation as distinguished from traditional preservation approaches?

    <p>Continuous monitoring and management</p> Signup and view all the answers

    Among the benefits of active digital preservation, which one ensures the ongoing integrity of contents?

    <p>Automatic identification and checksum processes</p> Signup and view all the answers

    What common issue is associated with writing data to DNA, as mentioned in the content?

    <p>High error rates during the writing process</p> Signup and view all the answers

    What does the Adaptive DNA Storage Codes (ADS Codex) translate data files from?

    <p>Binary language to DNA code</p> Signup and view all the answers

    Which tool is an example of active digital preservation that provides a comprehensive workflow from ingest to access?

    <p>Archivematica</p> Signup and view all the answers

    What dilemma is highlighted regarding the potential future of digital information?

    <p>The inevitability of obsolescence</p> Signup and view all the answers

    What is one of the primary reasons for the ongoing issue of data loss in digital preservation?

    <p>Environmental conditions affecting storage media</p> Signup and view all the answers

    Study Notes

    Digital Transformation and Preservation

    • Over 93% of organizations have adopted or plan to adopt a digital-first business strategy as of 2023.
    • Digital transformation efforts lead to an increased volume of digital data requiring retention based on established schedules.
    • Digital records may have long-term value, necessitating their preservation or eventual disposal.

    Long-Term Digital Preservation

    • Definitions of long-term digital preservation vary, spanning from over ten years to indefinite retention.
    • Long-term digital preservation encompasses managed activities to ensure ongoing access to digital materials.

    Archive Approaches

    • The Finnish government is pioneering a model of digitizing original documents, to be destroyed thereafter, with a focus on accepting only digital formats by 2030, barring exceptional cases.

    Nature of Born-Digital Content

    • Born-digital documents are created inherently in electronic form without an analog counterpart; this includes emails, websites, digital media, and datasets.
    • Technologies fostering growth in born-digital content include cloud computing, social media, and augmented reality.

    Digital Imaging Formats

    • JPEG is a common format for digital images, but it is lossy, meaning some information is discarded, making it unsuitable for preservation.
    • JPEG 2000 and TIFF formats are preferred for archival purposes due to better compression and quality retention.

    Preservation Techniques

    • Passive preservation ensures integrity and access but does not involve changing storage technologies; active preservation requires ongoing management of digital objects.
    • Strategies for active preservation include migration, emulation, and replication.

    Innovations in Digital Preservation

    • Blockchain technology and DNA data storage present novel avenues for long-term preservation, showing potential to maintain immutable records and high-density archiving.
    • DNA can store vast amounts of data, potentially 6,000 times the Library of Congress's volume in a size comparable to a poppy seed.

    Challenges in Digital Preservation

    • Digital material risks loss due to hardware failure, poor environmental conditions, and short-lived digital formats.
    • Organizations face needs for a robust preservation plan while managing the associated costs.

    Building a Business Case

    • A compelling business case for digital preservation outlines the problem, proposes a solution, and justifies expenses through ROI or cost avoidance strategies.
    • Successful examples of digital preservation initiatives include efforts by the Library of Congress for preserving public television video files and the Scottish government's genealogy services.

    Tools and Services

    • Archivematica offers an active digital preservation suite that handles various file formats from ingest to preservation, helping organizations automate and manage digital content effectively.
    • Recommendations for digital preservation and formats are provided by the Library of Congress, ensuring alignment with best practices.

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    Description

    This quiz explores the implications of digital transformation in organizations, focusing on the strategies for long-term digital preservation of valuable data. Understand the importance of retaining digital records and the challenges that come with managing vast volumes of information. Test your knowledge on best practices and definitions related to digital preservation.

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