Podcast
Questions and Answers
What position is directly above the Deputy Chief of Support Services in the hierarchy?
What position is directly above the Deputy Chief of Support Services in the hierarchy?
Which of the following positions is not listed under the District Chief?
Which of the following positions is not listed under the District Chief?
What is the effective date of the guideline mentioned in the document?
What is the effective date of the guideline mentioned in the document?
Which of the following statements regarding the errors section is accurate?
Which of the following statements regarding the errors section is accurate?
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What review date is scheduled for the guideline?
What review date is scheduled for the guideline?
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Who is the custodian of all digital media files?
Who is the custodian of all digital media files?
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Which digital media is prohibited from being released to the public without approval?
Which digital media is prohibited from being released to the public without approval?
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How long can video deemed of little or no training value be retained?
How long can video deemed of little or no training value be retained?
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Who is responsible for approving social media use of digital media?
Who is responsible for approving social media use of digital media?
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What is required for non-Incident digital media concerning employee functions to be posted?
What is required for non-Incident digital media concerning employee functions to be posted?
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Which individual manages open records requests?
Which individual manages open records requests?
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What governs all digital media related to fire department activity?
What governs all digital media related to fire department activity?
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What is the effective date of the issued guideline?
What is the effective date of the issued guideline?
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What happens to digital media files that do not adhere to SFD policy?
What happens to digital media files that do not adhere to SFD policy?
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Who has the authority to release any media files to the public?
Who has the authority to release any media files to the public?
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What happens to videos of little training value after 180 days?
What happens to videos of little training value after 180 days?
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What is a requirement for all photographs and videos generated during operations?
What is a requirement for all photographs and videos generated during operations?
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What condition allows a video to be retained beyond 180 days?
What condition allows a video to be retained beyond 180 days?
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What are helmet-mounted cameras subject to according to the guidelines?
What are helmet-mounted cameras subject to according to the guidelines?
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What is the role of the custodianship and release designated by the Fire Chief?
What is the role of the custodianship and release designated by the Fire Chief?
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What type of digital media is considered property of the Spring Fire Department?
What type of digital media is considered property of the Spring Fire Department?
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What is the minimum time a video must be preserved by the department after its creation?
What is the minimum time a video must be preserved by the department after its creation?
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Which of the following is NOT a reason for preserving video evidence according to the guidelines?
Which of the following is NOT a reason for preserving video evidence according to the guidelines?
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What should a member do after using a department-issued camera during an incident?
What should a member do after using a department-issued camera during an incident?
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What happens if a government record has an expired retention period?
What happens if a government record has an expired retention period?
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Who is responsible for transferring the electronic data from a storage device to the department server?
Who is responsible for transferring the electronic data from a storage device to the department server?
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What must happen to all video recorded by helmet mounted cameras?
What must happen to all video recorded by helmet mounted cameras?
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If a video is released to the public, what is the requirement regarding its preservation?
If a video is released to the public, what is the requirement regarding its preservation?
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What is the procedure for maintaining a video upon request?
What is the procedure for maintaining a video upon request?
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Under what circumstances is a member allowed to use their helmet camera?
Under what circumstances is a member allowed to use their helmet camera?
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What is strictly prohibited regarding the personal use of helmet cameras?
What is strictly prohibited regarding the personal use of helmet cameras?
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What should a member do if recording with the helmet camera interferes with their duties?
What should a member do if recording with the helmet camera interferes with their duties?
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Which of the following topics is prohibited from being recorded by helmet cameras?
Which of the following topics is prohibited from being recorded by helmet cameras?
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What is a responsibility of the member operating the helmet camera?
What is a responsibility of the member operating the helmet camera?
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What type of patient information is protected under HIPAA regulations?
What type of patient information is protected under HIPAA regulations?
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What should a member consider when determining whether to use the helmet camera?
What should a member consider when determining whether to use the helmet camera?
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Which authority is responsible for approving the Standard Operating Guideline for helmet cameras?
Which authority is responsible for approving the Standard Operating Guideline for helmet cameras?
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Study Notes
Digital Media Management Overview
- All digital media related to the Spring Fire Department is governed by this policy, regardless of its intended use.
- Digital media collected during operations is the property of the department and must comply with department policies and Texas state law.
- All photographs and videos are subject to open records requests and must be submitted through the approved digital upload link.
Custodianship and Release
- The Fire Chief or designee is the custodian of all digital media files and has the sole authority to release any media files to the public.
- This includes releasing media to social media platforms.
- Open records requests are managed by the Chief of Support Services.
- Social media and public information use of digital media is managed by the Chief of Strategic Services.
- Use of digital media for training is approved by the Chief of Health, Safety, and Professional Development.
Retention and Preservation
- Videos deemed of little or no training value will be deleted after 180 days.
- Videos containing evidence of a crime, part of an investigation, or released to the public will be maintained for 1 year.
- Videos capturing discipline issues or policy violations will be preserved.
- Any request to maintain a video must be made through department email to the Chief of Support Services.
Helmet Mounted Cameras
- Members issued a department camera must complete a supplemental narrative on any response where the camera is used.
- This report documents the control and custody of the video data.
- All video is subject to being used as criminal evidence.
- Only department-owned helmet cameras are permitted.
- Members should use the camera on active fire scenes, when directed by an officer, or when deemed appropriate and HIPAA compliance is not violated.
- Personal use of department-issued cameras is strictly prohibited.
- Videos containing identifiable patient information must be protected under HIPAA Privacy Laws.
- Recording of discipline or other sensitive topics is prohibited.
- Members operating the camera are responsible for being aware of conversations and notifying others that they are recording.
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Description
This quiz covers key policies governing digital media for the Spring Fire Department. It explains the roles of various officials in managing media files, the process for handling open records requests, and retention guidelines. Test your understanding of the procedures and regulations involved in digital media management within the department.
