Department Funding and Travel Policies

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Questions and Answers

What is the primary purpose of the master calendar maintained by the Community Service Unit?

To avoid conflicts in scheduling events or meetings. (correct)

To manage the financial inquiries submitted by departments.

To document all training expenses of the department.

To track training requests submitted by members.

Which document needs to be forwarded for approval before a training request can be processed?

An evaluation of anticipated benefits.

The original copy of the training request. (correct)

A confirmation from the Accounting Services Section.

The Bureau Training Coordinator's personal notes.

What information is NOT required when submitting a training request?

Supervisor’s approval rating. (correct)

Employee name and classification.

Cost of training.

Justification for requests and anticipated benefits.

Who is ultimately responsible for forwarding the training request to Accounting Services Section?

The Bureau Training Coordinator. Signup and view all the answers

When should training requests ideally be submitted?

Six weeks in advance of training activity. Signup and view all the answers

Where can inquiries regarding the status of a training request be directed?

To the appropriate Bureau Training Coordinator. Signup and view all the answers

Which statement is true regarding the processing of a training request?

The Administrative Services Bureau must review requests before forwarding them. Signup and view all the answers

What is required in the justification for a training request?

The cost of training and its anticipated benefit to work performance. Signup and view all the answers

Which document must be submitted to request advance travel funds?

F-225 Signup and view all the answers

What information is NOT required when submitting an F-225 for travel expenses?

Accommodation preferences Signup and view all the answers

What must accompany all intra-departmental cash receipts transmitted to Accounting Services Section?

F-275 Signup and view all the answers

On what days should money not be collected or transmitted to Headquarters?

Saturdays, Sundays, and holidays Signup and view all the answers

Who is responsible for issuing receipts when money is delivered?

All supervisors and members receiving money Signup and view all the answers

How many weeks in advance should an F-225 be submitted before a scheduled trip?

Six weeks Signup and view all the answers

What is the first step in the process of submitting an F-225 for travel expenses?

Get approval from the Fire Chief Signup and view all the answers

Where should the original F-225 be sent after approval?

To the Accounting Services Section Signup and view all the answers

What document must the Station Commander forward for equipment required for a Board of Fire Commissioners meeting?

Form General 113 Signup and view all the answers

What is a primary responsibility of Engineers and Apparatus Operators regarding roadway bridges?

Become familiar with load limits and speed limits. Signup and view all the answers

Which of the following is NOT a requirement listed for preparing an F-225 report?

Date of contribution Signup and view all the answers

What time are Station Commanders expected to have all members arise?

0630 hours Signup and view all the answers

What type of events can any member call for information on?

Retirement dinners Signup and view all the answers

Who is responsible for arranging the equipment or material needed for a Board of Fire Commissioners meeting?

The Fire Commission Office and the station commander Signup and view all the answers

Which factor must Responsible Officers consider when establishing routes for responses?

The gross loaded weight of their apparatus Signup and view all the answers

What type of meetings involve several Department members as mentioned in the scheduled events?

Personnel organization meetings Signup and view all the answers

Study Notes

Fund Transmittal

Funds to Headquarters must be sent via personal or cashier's check.
Money collection or transmission is prohibited on Saturdays, Sundays, or holidays for safekeeping reasons.
Receipts are mandatory for all transactions involving money delivery.
Intra-departmental cash receipts require an F-275 form, excluding personal phone bill payments.

Traveling Expenses

Members can claim travel expenses for authorized Department business only.
Advance travel funds requests should be submitted using form F-225 at least six weeks ahead.
Required information for travel requests includes: purpose, departure and return times, destination, estimated costs, and budget allocation details.
All travel expense inquiries are managed by the Accounting Services Section.

Training Requests

Training expenses are reimbursed only for approved training activities.
Similar to travel requests, training requests using form F-225 must be submitted six weeks in advance.
Submission includes details such as employee name, assignment, training description, justification, supervisor’s statement.
Tracking of requests is handled by Bureau Training Coordinators, with follow-ups regarding the status directed to them.

Scheduling Events

A master calendar is maintained to record events involving the Department, helping to prevent scheduling conflicts.
Event types include retirement dinners, personnel organization meetings, and multi-member events.
Notification processes are in place for events held at fire stations, including equipment arrangements via Form General 113, submitted two weeks prior to the event.

Contributions

Contributions require an F-225 report to be sent to the Administrative Office documenting all relevant information.
Necessary details include the reason for contribution and names along with contribution amounts.

Bridge-Load Limit

Engineers and Apparatus Operators must be familiar with the load and speed limits on all roadway bridges in their first-in districts.
They must also be aware of the apparatus's gross loaded weight to inform routing decisions during emergencies and non-emergencies.

Relief Platoon Change

Station Commanders are responsible for ensuring all members wake by 0630 hours.

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Description

This quiz covers the essential policies regarding fund transmittal, traveling expenses, and training requests within the department. Participants will learn about required forms, deadlines, and procedures for handling financial transactions and travel claims. Understanding these guidelines is crucial for compliance and efficient financial management.