Podcast
Questions and Answers
What should be done 10 days before the start date of the course?
What should be done 10 days before the start date of the course?
- Ensure the instructor's access to the SSB and Moodle is working (correct)
- Send an SMS with the Orientation Session Zoom link to the participants
- Compare the 'Class List' with the 'CRN Participant List' and the 'Attendance List'
- Send the On-Campus Announcement to the participants
What does the Active Schedule Sheet provide?
What does the Active Schedule Sheet provide?
- The course material and class list link
- The course details only
- The course schedule and Zoom link
- Contact information of the instructor and concerned Program Manager (correct)
How far in advance should the course account on Moodle be checked?
How far in advance should the course account on Moodle be checked?
- 4 weeks before the start date for new runs and 3 weeks for existing runs (correct)
- 2 weeks before the start date
- 6 weeks before the start date
- 1 week before the start date
Who should be contacted in case of discrepancies in the 'Class List' and the 'CRN Participant List'?
Who should be contacted in case of discrepancies in the 'Class List' and the 'CRN Participant List'?
What is the purpose of contacting the Program Manager?
What is the purpose of contacting the Program Manager?
What is the purpose of coordinating with the Program Manager (PM) for UN Women Scholarship Programs?
What is the purpose of coordinating with the Program Manager (PM) for UN Women Scholarship Programs?
What should the instructor be reminded to do during the introductory call?
What should the instructor be reminded to do during the introductory call?
What should be uploaded to the course account 5 days before the start date of the program/course?
What should be uploaded to the course account 5 days before the start date of the program/course?
Who should the 'Welcome Note' be sent to for uploading on the course account on Moodle?
Who should the 'Welcome Note' be sent to for uploading on the course account on Moodle?
Who should the instructor's message and the sessions' Zoom link be sent to via Quickmail?
Who should the instructor's message and the sessions' Zoom link be sent to via Quickmail?
Flashcards
10 Days Before Course Start
10 Days Before Course Start
Verify instructor's access to SSB and Moodle.
Active Schedule Sheet
Active Schedule Sheet
Provides instructor's contact information and Program Manager details.
Moodle Account Check Timeline
Moodle Account Check Timeline
Check the course account on Moodle to ensure it is ready for use.
Discrepancies in Class List
Discrepancies in Class List
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Contacting the Program Manager
Contacting the Program Manager
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UN Women Scholarship PM Coordination
UN Women Scholarship PM Coordination
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Introductory Call Reminders
Introductory Call Reminders
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Upload 5 Days Before Start
Upload 5 Days Before Start
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Welcome Note Recipient
Welcome Note Recipient
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Quickmail Recipients
Quickmail Recipients
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Study Notes
Pre-Course/Program Checklist
- 6 weeks before the start date: Check course information on the Active Schedule Sheet, including assigned instructor, contact information, course schedule, CRN, term, and Program Manager's contact information, and get the PM's confirmation.
Course Account and Orientation
- 4 weeks before the start date (new runs) or 3 weeks before (existing runs): Check that the course account is created on Moodle.
- 4-3 weeks before the start date: Contact the Program Manager to agree on orientation session details (date, time, and delivery mode) for new programs.
Instructor Communication and Welcome Note
- 2 weeks before the start date: Prepare and send the 'Welcome Note' to the LMS Administrator to upload on the course account on Moodle.
- 10 days before the start date: Conduct a call with the assigned instructor to introduce yourself, discuss technical support needs, and remind them to prepare and upload their message, create a Zoom link, and agree on uploading course materials.
Class List and Discrepancies
- 6 days before the start date: Compare the 'Class List' shared by the Admissions Unit with the 'CRN Participant List' on SSB and the 'Attendance List' on Moodle, and report any discrepancies to the Admissions Unit concerned staff member.
UN Women Scholarship Programs and Assessment
- 5 days before the start date: Coordinate with the concerned Program Manager regarding pre and post-assessment for UN Women Scholarship Programs.
Final Preparations
- 5 days before the start date: Ensure the instructor's message and Zoom link are uploaded to the course account, and send an announcement (including the 'Welcome Note' for new programs) to participants.
- At least 5 days before the start date: Send the class list link to the instructor via quickmail using Moodle.
- 5 days before the start date: Send an SMS with the Orientation Session Zoom link to the list of participants.
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Description
A quiz about the timeline and tasks involved in managing a course or program, including checking course information, confirming with program managers, and using templates.
