10 Questions
What should be done 10 days before the start date of the course?
Ensure the instructor's access to the SSB and Moodle is working
What does the Active Schedule Sheet provide?
Contact information of the instructor and concerned Program Manager
How far in advance should the course account on Moodle be checked?
4 weeks before the start date for new runs and 3 weeks for existing runs
Who should be contacted in case of discrepancies in the 'Class List' and the 'CRN Participant List'?
The concerned staff member in the Admissions Unit
What is the purpose of contacting the Program Manager?
To agree on the orientation session details
What is the purpose of coordinating with the Program Manager (PM) for UN Women Scholarship Programs?
To coordinate the pre and post-assessment
What should the instructor be reminded to do during the introductory call?
Prepare and upload the instructor's message, create the Zoom link, and agree on the uploading option of the course material
What should be uploaded to the course account 5 days before the start date of the program/course?
The instructor's message and the sessions' Zoom link
Who should the 'Welcome Note' be sent to for uploading on the course account on Moodle?
The LMS Administrator
Who should the instructor's message and the sessions' Zoom link be sent to via Quickmail?
The instructor
Study Notes
Pre-Course/Program Checklist
- 6 weeks before the start date: Check course information on the Active Schedule Sheet, including assigned instructor, contact information, course schedule, CRN, term, and Program Manager's contact information, and get the PM's confirmation.
Course Account and Orientation
- 4 weeks before the start date (new runs) or 3 weeks before (existing runs): Check that the course account is created on Moodle.
- 4-3 weeks before the start date: Contact the Program Manager to agree on orientation session details (date, time, and delivery mode) for new programs.
Instructor Communication and Welcome Note
- 2 weeks before the start date: Prepare and send the 'Welcome Note' to the LMS Administrator to upload on the course account on Moodle.
- 10 days before the start date: Conduct a call with the assigned instructor to introduce yourself, discuss technical support needs, and remind them to prepare and upload their message, create a Zoom link, and agree on uploading course materials.
Class List and Discrepancies
- 6 days before the start date: Compare the 'Class List' shared by the Admissions Unit with the 'CRN Participant List' on SSB and the 'Attendance List' on Moodle, and report any discrepancies to the Admissions Unit concerned staff member.
UN Women Scholarship Programs and Assessment
- 5 days before the start date: Coordinate with the concerned Program Manager regarding pre and post-assessment for UN Women Scholarship Programs.
Final Preparations
- 5 days before the start date: Ensure the instructor's message and Zoom link are uploaded to the course account, and send an announcement (including the 'Welcome Note' for new programs) to participants.
- At least 5 days before the start date: Send the class list link to the instructor via quickmail using Moodle.
- 5 days before the start date: Send an SMS with the Orientation Session Zoom link to the list of participants.
A quiz about the timeline and tasks involved in managing a course or program, including checking course information, confirming with program managers, and using templates.
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