C4C Ch 8 Accompanying implementation

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Questions and Answers

According to the diagram that presents the process of change, which step comes directly after 'Planning for Implementation'?

  • Accompanying implementation (correct)
  • Understanding the client system
  • Inspiring change
  • Engaging the client

The 'Engaging the client' step is the final step in the consulting process according to the diagram.

False (B)

What is the primary focus during the implementation phase of change?

Actual change

The process of change involves a shift from inspiration to ______.

<p>perspiration</p> Signup and view all the answers

Match the stages from the process of change diagram with their brief descriptions:

<p>Engaging the client = Initiating the consulting process Understanding the client system = Gaining insights about the customer Planning for Implementation = Developing strategy for change Accompanying implementation = Supporting the change process</p> Signup and view all the answers

What is described as the 'nitty gritty reality of change'?

<p>The implementation phase (D)</p> Signup and view all the answers

Implementation is a less important aspect of change as compared to planning.

<p>False (B)</p> Signup and view all the answers

What is something consultants often feel when the planning stage is complete?

<p>They have finished their work</p> Signup and view all the answers

According to the content, what should a good consultant be prepared to do, even without pay?

<p>Go beyond the contract and invest unpaid time, provided it does not encourage dependence (D)</p> Signup and view all the answers

Organisational inertia is likely to happen if implementation starts quickly after planning for change.

<p>False (B)</p> Signup and view all the answers

According to the content, what should be built into the initial contract by the consultant to ensure follow-through?

<p>follow-through time</p> Signup and view all the answers

Change is described as a ________, not an event, meaning people take time to adapt.

<p>journey</p> Signup and view all the answers

Which of these is NOT one of the primary levers that leaders use to influence an organization's culture, according to Edgar Schein?

<p>What leaders ignore (A)</p> Signup and view all the answers

According to the content, management teams and key board members do not need support when implementing change.

<p>False (B)</p> Signup and view all the answers

In the context of coaching, what does the letter 'a' represent?

<p>the current situation</p> Signup and view all the answers

Match the coaching questions with the aspect of change they address:

<p>What would 'b' (the ideal situation) look like? = Defining the desired future state Why do we need to change 'a' (the current situation)? = Justifying the need for change What might you do in the short term, medium term, long term to make 'b' happen? = Planning the change implementation What are the main obstacles in moving from ‘a’ to ‘b’? = Identifying potential challenges</p> Signup and view all the answers

What is a key benefit of a consultant's support during the embedding stage of change?

<p>To mentor key staff and monitor the process from an outside view (A)</p> Signup and view all the answers

Consultants should always aim to maintain long-term involvement to ensure successful change implementation.

<p>False (B)</p> Signup and view all the answers

Besides mentoring, what other form of support might consultants provide during change implementation?

<p>Monitoring the process</p> Signup and view all the answers

During implementation, leaders and internal change agents take ________.

<p>center-stage</p> Signup and view all the answers

Match the type of support with its description

<p>Mentoring = Providing guidance to key staff Monitoring = Observing the process from an external viewpoint Counselling = Aiding individuals with psychological adjustment Training = Developing new skills and abilities</p> Signup and view all the answers

What should consultants prioritize to ensure an organization is empowered to change?

<p>Leaving the organization capable of independent change (C)</p> Signup and view all the answers

Consultants do not need to be committed in the mundane moments of implementation.

<p>False (B)</p> Signup and view all the answers

What is a type of support that is sometimes needed to help individuals adapt psychologically during change?

<p>Counselling</p> Signup and view all the answers

What is more powerful in prompting change?

<p>Questions (C)</p> Signup and view all the answers

Change comes from external sources when people are told what to do.

<p>False (B)</p> Signup and view all the answers

As per the text, what is one thing a consultant needs to have to avoid giving advice?

<p>a series of good questions</p> Signup and view all the answers

The text suggests that, if asked, members of your staff would describe the 'gods' you follow as your ______ , in terms of what values are being shown, in order to determine what sort of leader you are.

<p>actions</p> Signup and view all the answers

Match the following questions with the concepts they best represent:

<p>What do you want to be known for? = Legacy and leadership vision Where do you experience conflict? = Identifying challenges and obstacles What do you pay attention to, measure, affirm, reward? = Impact on team culture When did you last change as a leader? = Personal development and growth</p> Signup and view all the answers

Why should anyone be led by you? What does this question encourage the leader to consider?

<p>Their values and justification for leading. (B)</p> Signup and view all the answers

The questions in the text should only be used by consultants.

<p>False (B)</p> Signup and view all the answers

What role do consultants play in the change process, besides providing advice?

<p>monitoring the change process</p> Signup and view all the answers

What is a key reason why change activities might be overlooked?

<p>They are not explicitly included in the work schedule. (A)</p> Signup and view all the answers

A consultant's position outside traditional power structures might hinder their ability to get honest feedback.

<p>False (B)</p> Signup and view all the answers

What is the main purpose of a 'transition monitoring team' as suggested in the text?

<p>To take the pulse of the organization in transition</p> Signup and view all the answers

According to Lippitt and Lippitt, a primary goal of consultants is to become progressively _________.

<p>unnecessary</p> Signup and view all the answers

Which of the following is NOT mentioned as a method to find out how things are going in an organization during consulting for change?

<p>Competitor Analysis (A)</p> Signup and view all the answers

Match the evaluation criteria with their descriptions:

<p>Exit Timing = When a consultant should disengage from the consultancy process Consultancy Effectiveness = Whether the consultancy assignments has been successful Evaluation Pragmatism = The need for simple and easy evaluation techniques Positive Change Provocation = The key objective of any meaningful consultancy</p> Signup and view all the answers

What is the 'acid test' of effective consultancy, as mentioned in the text?

<p>The ability to disengage gracefully from the client. (A)</p> Signup and view all the answers

Consultancy evaluation should be complex and extensive to provide accurate feedback.

<p>False (B)</p> Signup and view all the answers

What is a potential negative consequence of a long-term consultancy?

<p>Loss of external perspective (B)</p> Signup and view all the answers

Leaving a consultancy can be easy and without any emotional impact for the consultant.

<p>False (B)</p> Signup and view all the answers

What is one way that evaluation should contribute to consultant learning?

<p>Systematic reflection and documentation of personal learning.</p> Signup and view all the answers

INTRAC uses a ______-step approach in their consultancy job evaluation forms.

<p>two</p> Signup and view all the answers

In INTRAC's feedback process, what is assessed in the Phase 1 evaluation?

<p>Satisfaction with results and management of the consultancy (D)</p> Signup and view all the answers

The feedback process is solely for assessing value for money.

<p>False (B)</p> Signup and view all the answers

What is evaluated during the second phase of INTRAC's two-step evaluation process?

<p>Change since the job completion, contribution of INTRAC work, and interest in building the relationship.</p> Signup and view all the answers

Match the following aspects of the consultancy with the relevant questions asked in the INTRAC feedback process:

<p>Satisfaction with consultancy results = On a scale of 1 to 10, how satisfied are you with the results of the consultancy? Identification of strengths = What, in your opinion, went well in this consultancy? Identification of weaknesses = What, in your opinion, did not go so well? Suggestions for improvement = What, in your opinion, could have been done better?</p> Signup and view all the answers

Flashcards

Engaging the Client

The initial stage of the change process where the consultant engages with the client and builds a relationship.

Understanding the Client System

The stage where the consultant gains deep understanding of the client's system, including their challenges and goals.

Planning for Implementation

The stage where the consultant helps the client develop a plan to implement change, including strategies, timelines and resources.

Accompanying Implementation

The stage where the consultant actively supports the client in putting the plan into action, providing guidance and coaching.

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Inspiring Change

The stage where the consultant inspires and motivates the client system to embrace change, creating a vision for the future.

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The Process of Change

The process of helping clients change, involving various stages from engagement to implementation.

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The Consultant

The individual or team responsible for guiding and supporting the client through the change process.

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Implementation

The stage where the client system actually puts the change plan into action, making the necessary adjustments and adapting to the new environment.

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Walking Alongside

Continued support and guidance provided to a client organization after the initial consulting phase.

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Individuals needing support

Individuals within an organization who need help adapting to the changes brought about by the consultation process.

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Mentoring individuals and teams

Mentoring, coaching, and training provided to individuals within a client organization to help them navigate the change process.

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Individual support during change

The process of helping individuals transition from their existing to new ways of thinking and working.

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Embedding the change

Providing assistance to a client organization to ensure the successful integration of implemented changes.

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Exiting gracefully

The act of a consultant properly ending their involvement with a client organization after successful implementation.

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Commitment to go the extra mile

A consultant's commitment to providing ongoing support to a client organization during the implementation of change, even when the initial excitement has faded.

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Organizational Inertia

The tendency of organizations to resist change and maintain the status quo. This can slow down or hinder the implementation of new ideas or strategies.

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Follow-Through Time

The period of time after initial planning where the consultant actively supports the client in implementing the change plan. It involves providing guidance, coaching, and addressing challenges that arise during implementation.

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Coaching

A process of providing guidance, support, and encouragement to individuals or teams involved in change. It helps individuals identify their strengths and weaknesses, develop new skills, and overcome challenges.

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Leaders In Change

Key individuals or groups within an organization who are responsible for leading and managing the change process. They provide direction, motivation, and support to others.

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Influencing Organizational Culture

The ability to influence and manage the culture of an organization. This involves shaping the beliefs, values, and behaviors of individuals and groups.

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Developing New Ways of Working

The process of adapting to change and adopting new ways of working, relating, and behaving. This can involve learning new skills, adopting new technologies, or changing work practices.

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Addressing Obstacles To Change

The process of identifying and addressing obstacles that could hinder the successful implementation of change. These obstacles can be internal (within the organization) or external (from the surrounding environment).

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Evaluating Pragmatically

The process of assessing the effectiveness of a consulting project by analyzing the impact of changes made.

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Becoming Unnecessary

A responsibility of consultants to ensure that they become 'progressively unnecessary' as the client takes ownership of the change process.

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Provoking Positive Change

A crucial part of the consultancy evaluation process, focusing on the lasting positive changes brought about by the project.

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Transition Monitoring Team

A group of individuals representing various aspects of the organization, meeting regularly to monitor the progress of change initiatives.

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Consultancy Evaluation

A systematic process of evaluating changes to ensure that they are effective and impactful.

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Evaluation Techniques

A range of methods used to gather feedback and insights on the progress of change implementation.

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Simple Evaluation

The principle that consultancy evaluation should be straightforward and easy to conduct to ensure its practical application.

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Monitoring Change

Evaluating whether the planned changes are being implemented effectively and achieving the desired outcomes.

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Provocative Questions

Powerful questions that encourage self-reflection and facilitate change. They challenge existing assumptions and encourage a fresh perspective.

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Blockages in Change

Identifying and discussing obstacles that hinder the implementation of change. This helps discover solutions and address underlying issues.

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Validating Priorities

Understanding whether the current priorities and goals remain relevant in the context of change. This ensures focus remains on the most important aspects.

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Mentoring Questions

A structured set of questions used to guide reflection and analysis during the monitoring phase. These questions help uncover insights and drive effective decision-making.

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Evaluating Workplan

Regularly evaluating the progress of change against the initial workplan. This helps identify deviations and adjust strategies to stay on course.

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Change Review

A process that allows for a periodic review and analysis of the ongoing change journey. This helps ensure the change is successful and sustainable.

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Learning from Change

The act of learning and adapting from experiences encountered during the change process. This helps to refine strategies and improve future implementation.

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Client Dependency

The situation where a client becomes overly reliant on a consultant, potentially hindering their own growth and problem-solving abilities.

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Loss of Critical Distance

The gradual erosion of a consultant's objectivity and critical perspective as they become too familiar with the client's situation.

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Consultant Learning

A structured process of reflecting on and documenting personal learnings from each consultancy project, fostering consultant self-development.

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Bittersweet Experience

A common feeling of mixed emotions experienced by consultants upon completing a project, involving both satisfaction and a sense of loss.

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Personal Cost of Departure

The emotional cost associated with leaving a client relationship after a successful consultancy, particularly when strong personal bonds have formed.

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INTRAC Feedback Questions

The formal process used by INTRAC to evaluate the performance and impact of their consultancy projects, involving a two-phase approach.

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Six-Month Follow-Up

The second stage of INTRAC's consultancy evaluation process, conducted six months after the project's completion, to assess the long-term impact and potential for future collaboration.

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Study Notes

Accompanying Implementation

  • Implementation is the crucial stage of change, requiring attention and effort.
  • The process of change involves several stages: understanding the client system, engaging the client, inspiring change, planning implementation, and accompanying implementation.
  • Consultants should maintain involvement past the planning phase to support change embedding and to guide key staff.
  • This can be through mentoring and external monitoring, aiming to empower the client system to continue the change independently.
  • Ideally, consultants should gracefully exit when the change process is deemed sustainable.
  • Implementing change often involves changing organizational culture, requiring leadership support across different levels.
  • Leaders influence culture through specific levers, including attention to priorities, handling crises, resource allocation, modelling behaviors, rewarding performance, and personnel practices.

Walking Alongside

  • Consultants are needed to support the more mundane moments of implementation. This is important for sustained motivation and commitment.
  • Staying involved beyond the planning phase is essential.
  • Change implementation takes time, so people need time to adjust to new processes.
  • Change requires different roles for consultants to support individuals and teams.
  • Crucial roles include mentoring, progress monitoring, graceful exit, and proportional evaluation.
  • Change requires different consultant skills, like proactive mentoring, and commitment monitoring.

Monitoring Implementation

  • Monitoring implementation is vital for maintaining momentum and ensuring change.
  • Change is a journey, and it takes time for new behaviors to embed.
  • Key questions for monitoring implementation include: Are priorities still valid? Are key areas improving? Do facts align with the plan?
  • It's essential to identify and address blockages and obstacles to the change process.
  • Regularly checking progress and celebrating successes are crucial.
  • Visual aids, like timelines, can be used to monitor progress.
  • Consultants can offer accountability and encourage honesty and openness throughout the transition process.

Exiting Gracefully

  • The effective end of consultancy is measured by disengagement from the client.
  • Consultant responsibility is to become progressively unnecessary.
  • Exit timing can vary: before the initial planning phase, after understanding the client, or after the implementation phase.
  • Critical reflection is necessary when assessing the reasons for exiting.
  • Consultant exit should be client-centric, not based on other commitments.
  • Prolonged involvement can hinder objectivity and lead to dependency.
  • Client evaluation processes are crucial for assessing a consultant's overall performance.

Evaluating Pragmatically

  • Lasting consultancy should result in positive client change.
  • Evaluating effectiveness is a key aspect of consultancy success.
  • Client satisfaction regarding previous consultancy is useful for future engagement.
  • Clients can express satisfaction and opinions through verbal or online feedback forms.
  • It can be beneficial to revisit the client after some time to evaluate the lasting impact.
  • After-Action Reviews (AARs) are helpful for evaluating past work.

Key Lessons

  • Implementing change is a lengthy process that often requires continuous consultant support.
  • Maintaining commitment through monitoring progress and providing direction is important.
  • Change is challenging for both consultants and client organizations.
  • Evaluation of consultant performance and client change impact is vital.
  • Consultants should enable the client system to rely on its strengths, avoiding dependency.
  • Timing of departure is key for consultants and clients; it should be a coordinated, mutually beneficial decision.

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