Computers Week 3: Selecting a System

Course: Computers Week: 3

• Course name: Computers
• Week number: 3

Selecting a Computer System

• Important questions:
  • How will the system be used?
  • How many people will use it, and what are their job functions?
  • What software is needed (old or new)?
  • Will current programs work with the new system?
  • What functionality and applications are needed?
  • How much memory is needed?
  • How many devices are needed (type and number)?
  • How will the system be backed up?

Choosing a Computer

• No specific information provided.

Group Activity

• Your doctor is opening a private office.
• Help choose a computer system and provide recommendations.
• Use the discussed questions to fully discuss solutions.

How will the system be used?

• Questions to consider:
  • Sending bills to insurance companies?
  • Managing medical records?
  • Sending bills to patients?

How many people will be using it, and what is their job function?

• Different jobs require different computer types.
  • Administrative biller: Desktop with internet
  • Doctor: Portable (e.g., smart phone or in-treatment room desktop)
  • Nurse: Desktop in treatment room

What software is needed (old or new)?

• Questions to consider:
  • What programs are needed to run the office?
  • EMR software
  • EHR or practice management
  • Word processor for letters

How many devices are needed (type and number)?

• Mapping each user with a set of equipment:
  • Administrative biller: Desktop computer, scanner, fax, printer, mouse, keyboard, privacy screen.
  • Doctor: Smart phone, desktop, mouse, keyboard, privacy screen
  • Nurse: Desktop, mouse, keyboard, privacy screen.

How will the system be backed up?

• Questions to consider:
  • Using the cloud?
  • Does the provider have HIPAA standards?
  • Storing data locally on a flash drive and placing it in a fireproof safe?

Prevention of Musculoskeletal Disorders in the Workplace

• Musculoskeletal disorders (MSDs) affect muscles, nerves and tendons.
• Work-related MSDs are a leading cause of lost workdays.
• Risk factors include lifting heavy objects, repetitive tasks, awkward postures.
• Ergonomics can prevent MSDs by fitting the job to the person.
• MSDs are among the most frequently reported causes of lost or restricted work time.
• Industries with high rates include healthcare, transportation, warehousing, retail, and wholesale trade.

Ergonomics

• Take 5 minutes and write down consequences of poor ergonomics.
  • Eye strain
  • Headaches
  • Carpal tunnel syndrome
  • Tendonitis
  • Neck pain
  • Back pain

Ergonomic Video

• No information is provided on the slides.

Review

• Important questions to consider when selecting a computer system.
  • How will it be used?
  • Number of users and their job functions?
  • Needed software and programs?
  • Compatibility with current software?
  • Required functionality and applications?
  • Necessary memory?
  • Devices needed?
  • Backup procedures?

Review Ergonomics

• Workstation ergonomics considerations:
  • Monitor placement
  • Wrist position
  • Body posture
  • Chair adjustments.

This quiz focuses on selecting an appropriate computer system for various applications, particularly in a medical setting. It covers critical considerations such as user needs, functionality, compatibility of software, and backup solutions. Engage in a group activity to recommend a system tailored for a doctor's private office.