2.1.5 Office Administration
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Questions and Answers

Which of the following is NOT a benefit of having an office manual in an architectural practice?

  • Facilitating communication with clients (correct)
  • Improving risk management and liability
  • Providing guidance for management and staff
  • Ensuring consistent treatment of staff

    • What is the purpose of documenting office policies and procedures in writing?

  • To ensure consistent implementation (correct)
  • To comply with legal requirements
  • To demonstrate the firm's profitability
  • To impress prospective employees

    • Why is good management important for an architectural practice?

  • To impress clients with organizational skills
  • To increase exposure to risk and liability
  • To provide proper services and be profitable (correct)
  • To comply with legal requirements

    • What is one advantage of an office manual in relation to hiring new staff?

    <p>It ensures fair treatment of existing staff</p> Signup and view all the answers

    What can an office manual help communicate to the staff of an architectural practice?

    <p>The firm's mission statement</p> Signup and view all the answers

    Which of the following is NOT a reason why the appearance of the office is important for an architectural practice?

    <p>It enhances the health and productivity of staff</p> Signup and view all the answers

    What is one solution for addressing minor maintenance needs in an office?

    <p>Hiring a reliable maintenance person</p> Signup and view all the answers

    Which of the following is NOT a concern for security in an architectural practice?

    <p>Security of computer networks</p> Signup and view all the answers

    What is one common practice for protecting important documents and original software in an architectural office?

    <p>Storing copies of documents in an off-site location</p> Signup and view all the answers

    Which of the following is NOT automatically included in most commercial office insurance policies?

    <p>Coverage for confidential documents</p> Signup and view all the answers

    Which one of the following is NOT an extension available with a commercial property insurance policy package?

    <p>Valuable papers</p> Signup and view all the answers

    What type of insurance protection should be included in addition to property coverage?

    <p>Commercial General Liability (C.G.L.)</p> Signup and view all the answers

    If the practice is a home-based business, what endorsement may be required on the home insurance policy?

    <p>Home-run Business endorsement</p> Signup and view all the answers

    What is the purpose of thorough documentation in project activities and communications?

    <p>To minimize potential conflicts and provide a solid defense</p> Signup and view all the answers

    What are the two types of filing systems required in an architectural practice?

    <p>Management of practice filing and management of project filing</p> Signup and view all the answers

    Which of the following is NOT a reason for maintaining good records in architecture projects?

    <p>To organize files for future reference</p> Signup and view all the answers

    What should an architect consider for storage of project records once the contractor's one-year guarantee/warranty has expired?

    <p>Both outside and digital storage</p> Signup and view all the answers

    What is the minimum time period that project records should be retained for pursuing a claim for professional negligence in Canada?

    <p>Until after the expiry of the limitation period</p> Signup and view all the answers

    What is the purpose of archiving electronic files in architecture projects?

    <p>To ensure compatibility with existing systems</p> Signup and view all the answers

    What is the purpose of an architectural office maintaining a reference library?

    <p>To provide easy access to building design information</p> Signup and view all the answers

    Which of the following is NOT a consideration when selecting computer hardware for BIM and CAD applications?

    <p>Required software</p> Signup and view all the answers

    What should be done to ensure the safety of electronic information in the event of a fire or other disaster?

    <p>Store backup tapes in a fireproof cabinet</p> Signup and view all the answers

    What can lead to significant improvement in performance when using computer software in an architectural practice?

    <p>Establishing an annual budget for computer training</p> Signup and view all the answers

    When are software upgrades typically needed in computer technology?

    <p>When software companies develop new versions of their programs</p> Signup and view all the answers

    Why is careful management of the inventory of computer software and hardware an ongoing necessity of office administration?

    <p>To remain current and competitive</p> Signup and view all the answers

    True or false: It is important to determine the practice's needs for computer modeling before selecting the appropriate software.

    <p>True</p> Signup and view all the answers

    True or false: Back-up tapes should be stored on-site to ensure their safety in the event of a fire or other disaster.

    <p>False</p> Signup and view all the answers

    True or false: Annual budget for computer training is not necessary for an architectural practice.

    <p>False</p> Signup and view all the answers

    True or false: Hardware upgrades are not required on an ongoing basis for computer technology.

    <p>False</p> Signup and view all the answers

    True or false: Careful management of the inventory of computer software and hardware is not an ongoing necessity of office administration.

    <p>False</p> Signup and view all the answers

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