Module 6 Policies and Procedures for implementing CDI in AMB

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Which of the following represents the primary focus of Clinical Documentation Improvement (CDI) policies and procedures?

  • Ensuring all healthcare providers are proficient in using the latest electronic health record (EHR) systems.
  • Standardizing the physical storage of patient records to ensure easy retrieval.
  • Restricting access to patient information to only a select group of healthcare providers.
  • Improving the accuracy and completeness of clinical documentation to support quality healthcare and accurate coding. (correct)

The Ambulatory Health Care Standards Saudi Central Board for Accreditation of Healthcare Institutions emphasizes the importance of which aspect in healthcare facilities?

  • Ensuring all staff members are proficient in multiple languages to cater to a diverse patient population.
  • Implementing the latest technology solutions.
  • Achieving and maintaining accreditation through adherence to standardized healthcare practices. (correct)
  • Focusing primarily on inpatient services while minimizing ambulatory care.

In the context of healthcare accreditation, what is the significance of 'Policies and Procedures (P&P)'?

  • They dictate the architectural design of healthcare facilities to promote patient comfort.
  • They primarily address human resource management, including staff training and development.
  • They serve as a framework for consistent and standardized operations, ensuring quality and compliance. (correct)
  • They outline marketing strategies to attract more patients and increase revenue.

What is the primary goal of sharing information among staff, governmental, and non-governmental entities as defined in MOI.1?

<p>To streamline communication and ensure coordinated efforts while respecting data privacy and security protocols. (D)</p> Signup and view all the answers

According to MOI.1.2, how should healthcare leaders ensure effective communication of information to staff?

<p>By communicating similar types of information, and tailoring their approach to suit different roles and levels of understanding. (C)</p> Signup and view all the answers

What is the primary purpose of including the Ministry of Health's required information in the reporting process, as stated in MOI.1.3?

<p>To ensure the facility meets regulatory requirements and contributes to national health statistics and planning. (C)</p> Signup and view all the answers

Why is it important to highlight the patient's personal and medical information when referring them to a higher center, according to MOI.1.4?

<p>To ensure the higher center has all necessary details to provide appropriate care and facilitate a smooth transition. (B)</p> Signup and view all the answers

According to MOI.1.5, what should healthcare facilities do to protect patient data and maintain confidentiality?

<p>By implementing tiered security levels for accessing information based on staff roles and responsibilities. (C)</p> Signup and view all the answers

According to MOI.1.6 , what is the primary consideration for ensuring the security of patient information?

<p>Implementing robust security measures and secure storage practices to prevent unauthorized access, loss, or damage. (A)</p> Signup and view all the answers

According to MOI.1.7, what is the primary reason for maintaining consistent document retention times in accordance with Ministry of Health rules and regulations?

<p>To ensure compliance with legal and regulatory requirements, and facilitate accurate historical data analysis. (A)</p> Signup and view all the answers

According to MOI.2, what is the primary goal of developing standardized diagnosis codes, procedure codes, and symbols?

<p>To facilitate clear communication, accurate billing, and data analysis across different healthcare settings. (B)</p> Signup and view all the answers

According to MOI.2.1, why should staff use diagnosis and procedure codes that align with the Ministry of Health and other regulatory bodies' requirements?

<p>To avoid the potential for coding errors and reduce the risk of billing discrepancies and legal issues. (A)</p> Signup and view all the answers

According to MOI.2.2, what step can healthcare facilities take to promote standardization and clarity in clinical documentation?

<p>Distributing a list of approved abbreviations and symptoms in all patient care areas to ensure consistent communication. (B)</p> Signup and view all the answers

According to MOI.3, what is the primary importance of each patient having a unique medical record?

<p>Allows efficient record management, accurate identification, and personalized care tailored to individual needs. (C)</p> Signup and view all the answers

According to MOI.3.2, what would most likely indicate effective medical record keeping for patients?

<p>Maintaining a single integrated medical record to prevent redundancy and ensure easy access to comprehensive information. (B)</p> Signup and view all the answers

According to MOI.3.3, how does a standardized approach to arranging the contents of medical records benefit healthcare providers and patients?

<p>It enables healthcare providers to quickly locate relevant information, facilitating efficient and accurate care delivery. (D)</p> Signup and view all the answers

According to MOI.3.4, what are the key patient demographics that should be included in a medical record?

<p>National identification, contact information, emergency contacts, and insurance category. (A)</p> Signup and view all the answers

What is the primary purpose of including updated medical information in a patient's medical record, as emphasized in MOI.3.5?

<p>To enable healthcare providers to safely manage the patient's condition and ensure continuity of medical care. (D)</p> Signup and view all the answers

According to MOI.3.6, what considerations should guide the documentation and display of patient allergies, prior adverse reactions, and chronic infections?

<p>Documenting them confidentially and displaying them consistently in a specified area of the patient's record (C)</p> Signup and view all the answers

According to MOI.4, leaders should develop a policy on the rules and regulation for writing patients’ medical records. What aspect of documentation does this primarily address?

<p>Providing clear guidelines for documenting patient information to ensure accuracy, legibility, and standardization. (A)</p> Signup and view all the answers

According to MOI.4.1, why is it important to identify the category of staff allowed to write in the medical record?

<p>To ensure that only qualified and authorized individuals contribute to patient documentation, maintaining accuracy and accountability. (B)</p> Signup and view all the answers

According to MOI.4.2, which of the following guidelines should all entries in a medical record adhere to?

<p>All entries should be legible, dated, timed, and signed by the author to ensure accountability and facilitate auditing. (D)</p> Signup and view all the answers

According to MOI.4.3, what is the recommended approach for correcting errors made in a patient's medical record?

<p>Draw a line across the error text, date, time, and sign the correction to maintain transparency and preserve the original information. (C)</p> Signup and view all the answers

According to MOI.5.3 about non-completed medical records, what protocol should healthcare facilities implement?

<p>Clearly separated from completed ones in the storage area and are completed within a timeframe that the organization defines. (D)</p> Signup and view all the answers

According to MOI.6, the use of information technology requires appropriate policies and procedures. What is not addressed in the facility policy?

<p>The policy and procedure highlighted who the information is shared with. (B)</p> Signup and view all the answers

The Ambulatory Health Care Standards Saudi Central Board focuses exclusively on inpatient healthcare institution accreditation.

<p>False (B)</p> Signup and view all the answers

If the number of standards is 7, then the number of sub standards must always be 49 in the Management of Information chapter.

<p>False (B)</p> Signup and view all the answers

MOI 1.1 requires that the plan highlights how patient geographical information is shared among medical and administrative staff.

<p>False (B)</p> Signup and view all the answers

If the plan includes the Ministry of Health required information and the frequency of reporting then it automatically satisfies MOI 1.3.

<p>True (A)</p> Signup and view all the answers

MOI 1.5 states the plan identifies the staff security levels for accessing the information.

<p>True (A)</p> Signup and view all the answers

If different documents have retention times in agreement with the Ministry of Health, the MOI 1.7 requirements are satisfied.

<p>True (A)</p> Signup and view all the answers

MOI 2.1 states that staff use diagnosis and procedure codes that are consistent with the Ministry of Truth.

<p>False (B)</p> Signup and view all the answers

According to MOI 2.2, a list of approved abbreviations and symbols is distributed in all patient care areas except when dealing with complex cases.

<p>False (B)</p> Signup and view all the answers

MOI 3.1 requires that the physical space where each patient is seen has a unique medical record number.

<p>False (B)</p> Signup and view all the answers

According to MOI 3.3, the medical record's contents are to be arranged according to a non-standard process depending on the complexity of the patient history.

<p>False (B)</p> Signup and view all the answers

If medical information is sufficient to safely manage the patient, continuity of medical care is not a relevant concern in MOI 3.5.

<p>False (B)</p> Signup and view all the answers

According to MOI 3.6, if patient allergies change frequently, it is permissible to document allergies in a separate, less secure attachment to their record.

<p>False (B)</p> Signup and view all the answers

If the policy identifies the staff that must destroy medical records, it satisfies MOI 4.1.

<p>False (B)</p> Signup and view all the answers

MOI 4.3 allows for physical erasures in a medical record if the author initials the change and provides a brief explanation nearby.

<p>False (B)</p> Signup and view all the answers

If an unapproved abbreviation is widely understood within the facility, then its use would still satisfy MOI 4.4.

<p>False (B)</p> Signup and view all the answers

MOI 5.1 requires that the dedicated and secure storage area for medical records must also be temperature controlled to preserve the integrity of paper records.

<p>False (B)</p> Signup and view all the answers

According to MOI 5.3, non-completed medical records can remain mixed with completed records if they are clearly marked with a bright color tag.

<p>False (B)</p> Signup and view all the answers

According to MOI 6.1, it is sufficient to only back up generated information annually as long as there is a detailed justification in the facility's policy.

<p>False (B)</p> Signup and view all the answers

If system failure occurs, MOI 6.2 allows that verbal instructions can be given in place of documented procedures.

<p>False (B)</p> Signup and view all the answers

MOI 7.1 states that documentation improvement in the center is optional, based on available resources.

<p>False (B)</p> Signup and view all the answers

Match each MOI (Management of Information) standard with the method used to verify compliance:

<p>MOI.1.1: Sharing patient demographic and medical information = Staff Interview MOI.1.3: Including Ministry of Health required information = Document Review MOI.5.1: Storage area for medical records = Observation MOI.6.3: Manual downtime regulation = Staff Interview</p> Signup and view all the answers

Match each document/information with the relevant MOI standard:

<p>MOI.1.5: Staff security levels for information access = Document Review MOI.2.2: List of approved abbreviations = Document Review MOI.3.4: Patient demographics = Medical Records MOI.4.3: Error text = Medical Records</p> Signup and view all the answers

Match each MOI standard with the related description:

<p>MOI.1: Defining information dissemination plan = For governmental and non-governmental entities MOI.2: Standardizing diagnosis codes = Minimize abbreviations MOI.3: Unique medical records = For all patients seen in the center MOI.4: Policy on rules for medical records = For writing in patients' records</p> Signup and view all the answers

Match each element of documentation improvement process with the corresponding MOI standard:

<p>MOI.5: Completing and storing medical records = Develop a process MOI.6: Implemented policy of information technology = Use of information technology MOI.7: CDI program = Effective clinical documentation</p> Signup and view all the answers

Match each component of patient record management to the corresponding MOI standard:

<p>MOI.3.2: A patient's medical record = One medical record MOI.3.5: Medical information = To manage patient MOI.3.6: Patient allergies = Documented and displayed MOI.4.4: Abbreviations = Standardized and approved</p> Signup and view all the answers

Match each medical record error correction aspect to the corresponding MOI standard:

<p>MOI.4.2: Legible medical record = All entries are dated and timed MOI.4.3: Error medical record = A line is passed and dated MOI.2.1: Diagnosis and procedures = Regulatory bodies requirement</p> Signup and view all the answers

Match each aspect of facility policy compliance with its corresponding MOI standard:

<p>MOI.1.7: Retention time documents = Consistent with regulations MOI.5.4: Incomplete record = Compliance with completion MOI.7.1: Clinical documentation improvement = Policy and procedure MOI.7.2: Clinical documentation improvement people = Physician and nurse needed</p> Signup and view all the answers

Match each storage aspect of medical records to the corresponding MOI standard:

<p>MOI.5.2: Regular returns = Ensure completion MOI.5.3: Non-completed record = Separate storage area MOI.6.1: Generated information = Backed up regularly</p> Signup and view all the answers

Match each IT policy with the corresponding MOI standard:

<p>MOI.1.2: Information types = Communicated by leaders MOI.1.6: Information secure = Secured and safely stored MOI.6.2: Downtime = Manual procedure MOI.6.3: Maintenance activities = Event system failure</p> Signup and view all the answers

Match each aspect of a unique medical record usage to the corresponding MOI standard:

<p>MOI.3.1: Medical record = A unique identification MOI.3.3: Arrange content = Standardized process MOI.3.4: Medical record contains = Emergency contact MOI.4.1: Identify category = Staff allowed to write</p> Signup and view all the answers

Indicate the correct MOI standard by matching each of the following definitions:

<p>Policy identifying staff for writing records = MOI.4.1 Requirement of staff interviews = MOI.1.1 Staff security to access information = MOI.1.5 Policy and procedure on information = MOI.6.1</p> Signup and view all the answers

Match each of the following document reviews to the correct MOI standard:

<p>Ensuring ministry of health requirements = MOI.1.3 Ensuring ministry of health regulations = MOI.1.7 Standard list of abbreviations = MOI.2.2 Dedicated medical record storage = MOI.5.1</p> Signup and view all the answers

Match each type of medical record from the following facilities to the correct MOI standard:

<p>Unique medical record per patient = MOI.3.1 Only one medical contact = MOI.3.2 Ensuring only approved abbreviations = MOI.4.4</p> Signup and view all the answers

Match the MOI standard, per facility, to the safety and compliance measure it represents:

<p>Identify staff writing privileges = MOI.4.1 All records dated = MOI.4.2 Corrections done correctly in records = MOI.4.3</p> Signup and view all the answers

Match MOI standard per facility to the storage record measure:

<p>Dedicated and secure storage = MOI.5.2 Completed medical records storage = MOI.5.3 Percentage tracking of incomplete records over time = MOI.5.4</p> Signup and view all the answers

Match the center tech standard with the measures they must oversee:

<p>Data backed up = MOI.6.1 Manual procedures = MOI.6.2</p> Signup and view all the answers

Match medical standards and documentation with the following:

<p>Ensure documentation per policy = MOI.7.1 Doctor and nurse training = MOI.7.2</p> Signup and view all the answers

Match the types of leadership responsibilitiy standards to the following:

<p>Government and non governmental leadership in facilities = MOI.1.1 Policy development with leadership = MOI.4 Developing a process for completing and storing standards = MOI.5</p> Signup and view all the answers

Match the MOI standard relating to IT to the type of information required of it:

<p>Securing and safely storing data = MOI.1.6 Manual procedures for IT = MOI.6.2</p> Signup and view all the answers

Which MOI standards relate to patients? Classify each item using the correct standard.:

<p>Ensuring standardized codes are present = MOI.2 Unique medical records for patients = MOI.3 Ensuring records are only documented by professional medical staff = MOI.4</p> Signup and view all the answers

Flashcards

Ambulatory Health Care Standards

Saudi Central Board standards for healthcare accreditation.

Chapter MOI

Management of Information

MOI.1

Leaders defining a plan for information sharing among staff and governmental entities.

MOI.1.5

Identifying staff security levels for data access.

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MOI.1.6

Securing and safely storing various information.

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MOI.1.7

MOI.1.7 is ensuring document retention aligns with Ministry of Health rules

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MOI.2

Developing standardized diagnosis, procedure codes, and minimizing abbreviations.

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MOI.2.1

Using diagnosis and procedure codes consistent with regulatory requirements.

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MOI.2.2

Distributing a list of approved abbreviations and symbols in patient care areas.

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MOI.3

All patients seen in the center have records

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MOI.3.1

Each patient has a unique medical record number

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MOI.3.2

Each patient has only one medical record or historical volumes of the same.

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MOI.3.3

Contents arranged to a standardized process

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MOI.3.4

The information that is required for patient demographics

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MOI.3.5

Medical record contains sufficient to safely manage care

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MOI.3.6

allergies, prior adverse reactions, and chronic infections are confidently documented.

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MOI.4

Policy on the rules and regulations for writing in patient medical records

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MOI.4.1

the category of staff allowed to write in the medical record.

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MOI.4.2

All entries are legible, dated, timed, and signed by the author.

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MOI.4.3

Entries written in error are not deleted or erased

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MOI.4.4

Standardized and approved abbreviations and symbols are used in medical records

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MOI.5

Leaders develop completing and storing the patient medical record.

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MOI.5.1

A secure area for medical records

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MOI.5.2

Regular checks are made on medical records

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MOI.6

The center has an implemented and policy procedure

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MOI.6 policy

Center's policy for information technology use.

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MOI.6.1 data

Generated data is stored and backed up.

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MOI.7.2 Documentation Experts

Physician and nurse are trained

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Study Notes

  • The presentation discusses policies and procedures for Clinical Documentation Improvement (CDI)
  • Prepared by Dr. Mohamed Azmi

Learning Objectives

  • Goal is understanding Ambulatory Health Care Standards set by the Saudi Central Board for Accreditation of Healthcare Institutions
  • Discusses recognizing the need for Policies and Procedures (P&P)
  • Covers knowing how to implement P&P

Chapter Summary: Management of Information (MOI)

  • One chapter is discussed with 7 standards and 28 sub-standards

MOI.1: Leadership and Information Sharing

  • Leaders must establish define a plan defining how information is shared among staff, governmental, and nongovernmental entities, as well as its format.
  • The plan shares how patient demographic and medical information is shared among medical and administrative staff.
    • Evaluated through staff interviews
  • The plan identifies how different types of information are conveyed by leaders to staff and vice versa.
    • Evaluated through document review
  • The plan includes information required by the Ministry of Health along with the frequency of reporting. - Evaluated through document review
  • The plan emphasizes the patient's personal and medical data needed to refer them to a higher center. - Evaluated through document review
  • Security levels for accessing information is identified within the plan
    • Evaluated through document review
  • Information is securely stored
    • Evaluated through document review
  • Document retention time is consistent with the Ministry of Health’s rules and regulations - Evaluated through document review

MOI.2: Standardized Codes and Abbreviations

  • Leaders standardize diagnosis codes, procedure codes, and symbols while minimizing abbreviations.
  • Staff uses diagnosis and procedure codes that align with the Ministry of Health and other regulatory bodies.
    • Evaluated through document review.
  • A list of approved abbreviations and symbols is accessible in all patient care areas for reference.
    • Evaluated through document review

MOI.3: Unique Medical Records

  • All patients seen in the center have unique medical records.
  • Each patient has a distinct medical record number.
    • Evaluated through staff interviews
  • Each patient has a single medical record or historical volume
    • Evaluated through medical records
  • Medical record contents follow a standardized process
    • Evaluated through document reviews
  • Medical records contain patient demographics, like national identification, contact information, emergency contacts, and insurance details. - Evaluated through medical records
  • The medical record has updated medical information to safely manage the patient and ensure continuity of medical care. - Evaluated through medical records
  • Patient allergies, past reactions, and chronic infections are documented confidentially and placed in a specific area of the patient's record.
    • Evaluated through medical records

MOI.4: Policy on Writing Medical Records

  • Leaders develop a policy on the rules and regulations for writing in patient's medical records.
  • The policy identifies the category of staff allowed to write in the medical record.
    • Evaluated through document review and medical records
  • All entries must be legible, dated, timed, and signed by the author.
    • Evaluated through medical records
  • Errors are not deleted or erased; instead, they are lined through, dated, timed, and signed by the author.
    • Evaluated through medical records
  • Use standardized and approved abbreviations and symbols in medical records. - Evaluated through medical records

MOI.5: Process for Completing and Storing Medical Records

  • Leaders develop a process for completing and storing the patient medical record.
  • The center has a dedicated and secure storage area for medical records.
    • Evaluated through observation
  • Regular checks are conducted on returned medical records to ensure they are complete.
    • Evaluated through staff interview
  • Incomplete medical records are separated from completed ones in the storage area and are completed within the timeframe the organization defines.
    • Evaluated through observation
  • The center tracks the percentage of incomplete records over time, using this data to improve staff compliance with record completion.
    • Evaluated through document review

MOI.6: Policy for Information Technology

  • The center has implemented a policy and procedure for using information technology.
  • The policy highlights how the generated data is stored and frequently backed up.
    • Evaluated through document review
  • The policy describes the manual steps to execute activities if there is a system failure, maintenance, or repair. - Evaluated through document review
  • Staff can demonstrate downtime regulation manual procedures. - Evaluated through staff interview

ΜΟΙ.7: Clinical Documentation Improvement (CDI) Program

  • The center has a Clinical Documentation Improvement (CDI) program.
  • A policy and procedure exists for clinical documentation improvement - Evaluated through document review
  • A physician and a nurse are properly trained in clinical documentation improvement. - Evaluated through document review

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