City Travel Policy Overview

What is required for meal reimbursements to be allowed?

What must accompany the expense report submitted to the Finance Department?

What is the implication of attending a conference with 4 or more individuals?

Who has oversight responsibility for the reimbursement process under this Executive Order?

Under what circumstances may lodging expenses be reimbursed?

What must all City employees obtain before incurring any travel expenses?

For reimbursement of personal vehicle use, what consideration is taken into account?

Which of the following expenses can employees NOT request for reimbursement?

What is the first step an employee must take to incur reimbursable travel expenses?

Which of the following statements about travel advances is correct?

What is the reimbursement policy for public transportation air travel?

Which document must be submitted along with the request for conference/seminar registration fee reimbursement?

Travel Policy

City employees may be reimbursed for travel expenses incurred during authorized official city business.
All employees must receive approval from the mayor before incurring travel expenses.
A "Subsistence and Travel Authorization Report" (Form A-130) is required and should include expense estimates. This must be approved by the mayor before the travel date.
Finance department approval is needed for reimbursable travel expenses within budget line items.
City Council approval is required for reimbursable travel expenses exceeding allocated amounts.
Employees will not receive advances for travel expenses.
Reimbursement for conference/seminar registration fees will be reimbursed before the travel date.
Employees may only be reimbursed for their own expenses.
Reimbursement for expenses incurred by spouses or non-city employees is prohibited.
Employees are responsible for arranging flights, hotel, and vehicle rentals at the lowest possible cost fitting their schedules.
Travel reimbursements will be based on federal per diem rates in effect at time of travel.
Air travel reimbursement is limited to coach fare.
City-owned vehicles: Employees can be reimbursed for fuel, lubricants, repairs, parking, and storage.
Personal vehicles: Authorization to use a personal vehicle must include proof of liability insurance and a signed report (A-130).
Meal reimbursements are not allowed without an overnight stay or one-day air travel.
Employees may be reimbursed for lodging expenses during an overnight stay.
Reimbursement requests (Form A-130) must be submitted to the Finance Department within 5 working days of returning to the city.
Receipts must accompany all expense claims.
Mayor's Office oversees the entire policy.
Finance Department manages reimbursement processes.

This quiz covers the key points of the travel policy for city employees, including reimbursement procedures and required approvals. Employees must understand the importance of adhering to the guidelines for travel expenses incurred during official city business. Focus on compliance with mayoral and council approvals is crucial for successful reimbursement.